Help Wanted

Following are open positions within the Barony, as of February 2021.

~~~~

Officer Position: Deputy Herald

We are looking for a Deputy Herald for the barony.
Term: 2 years

Requirements:

• Must complete Kingdom herald warranting.
• Must have reliable internet access.
• Are a paid member of the SCA.

Responsibilities:

• Attending the Darkwater officer and populace business meetings.
• Assisting populace members with submitting heraldic items
• Acting as a voice herald for the Coronets of Darkwater.
• Teaching heraldic classes as needed.
• Reporting quarterly to Kingdom and court reports as needed.

Contact: Baron Gavine Armestrang - Baronial Herald - herald@baronyofdarkwater.org

Officer Meeting Minutes February 2021

Barony of Darkwater Officer Meeting - February 1, 2021

Zoom meeting online


Officers in Attendance:
Lady Ursula Blackpool - Constable
Lady Leane Meyrick - Chronicler
Mistress Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
HL Toki inn Eldri Bassi - Archery Marshal
HL Thomas von Wildtstein - Webmaster
HL Taran Saraev - Art Sci (Research and Projects)
HL Hadassah bat Josef - Chamberlain
Baron James Highgate - Baron
Vivienne or HL Hywel ap Wyn - Knight’s Marshal
Gravin Eva van Oudeachterkol - Exchequer
Ilona of Darkwater Exchequer Deputy
Lady Margarita di Rossi - Chatelaine
Baroness Milesenda de Bourges - Baroness

Officers Not in Attendance:
HL Hextilda Marshall - Seneschal
Baron Gavine Armestrang - Herald
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL David Archer - Quartermaster

Mistress Christine Chabrier, OL- Seneschal of the Canton of Loch Gryffyn

1. Call to order - Baroness Ilene Johnnestoune - Herald
2. Greeting by Seneschal - Baroness Ilene Johnnestoune - Deputy Seneschal
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: Baroness Ilene Johnnestoune
2. Seconded by: Baron James Highgate
3. Motion passed
4. Officers reports.
1. Seneschal (President) Baroness Ilene Johnnestoune - Deputy
1. Hextilda has classes and will be unable to attend on Mondays
2. We had said we were going to revisit the subject of in person meetings at the mall every month. Up until this point the consensus has been that there is no financial sense in paying for the small room when we can only have probably about six people in there, especially when we're not able to do events to have income coming in. I would like to propose and Hextilda’s in agreement on this, that we table any discussion of in person meetings at a mall until the kingdom changes our wave status. When the status changes and we're allowed to have more people in an indoor space, then it is worth revisiting that question to see if it’s financially feasible. Is everybody okay with saying we're going to table that?
1. Leane - Are we going to need a motion for that? I thought tables had to have a motion and a second.
2. Ilene - If somebody knows the rules better than I do, by all means chime in but my understanding is, only if it’s a financial question.
3. Ursula - Technically, Sam made a motion and in chat Thomas seconded the motion.
4. Ilene - Is there anyone who objects to that concept?
5. Motion by Baroness Ilene Johnnestoune to table mall meetings until there is a favorable change in status.
1. Second by Thomas in chat
2. approved to table
3. Because our state regulations are wide open and wave one allows for a group activity up to 50 people, if an individual wants to organize an outside function, such as a class, a stitch and bitch picnic, something like that, they are welcome to organize it themselves. They are welcome to advertise it on the group's page but the Barony itself would not sponsor any of those activities, but we're not going to prohibit them. It is within the state guidelines and it is within the kingdom guidelines.That is what Hextilda and I suggest. Does anybody have any thoughts on that?
1. Gravin Eva - From the Exchequer point of view, if the Barony is not sponsoring it, it is not covered by the insurance.
2. Ilene - That is something to consider. If we said that Lady Jane Doe is going to do a stitch and bitch for Magnolia park on this day and the Barony of Darkwater has no problem with that, would it then fall under our insurance coverage? I’m wondering where we hit that fighter practice level.
3. Gravin Eva - To fall under the insurance, it has to be something that the Barony is sponsoring, announcing in their newsletter, and on their other platforms. Gotcha. If someone posted to Darkwater Populace, hey I'm having a party, needs help, or a get together, that's not the Barony sponsoring it. That's not the Bernie's sponsoring it,
4. LeAnn - Does that get a little muddy? We weren't allowing the fighters to post practices on the Barony page.
5. Toki - Unless they were sponsored.
6. Ilene - Part of the reason we were not initially allowing fighter practice to be announced was because we had specifically said that fighter practices could not happen. During that time frame, allowing somebody to announce a fighter practice was going against what was announced. Now that it has been, anybody who's holding unofficial practices is allowed to post that.
7. Viviene - You guys did allow cross posting of other people's practices to our page. Just not our own.
8. Ilene - My thought would be that unsponsored is probably still a better option. We're not taking any responsibility for it.
9. Carmen - That sounds fine except that if people who show up for the stitch and bitch or something like that, if one of them got COVID in there with a fighter, then that person goes not knowing they have it, then the sponsored fighter event ends up being something. There's no way to stop that but the more we limit it, the better off it is for everybody else. It ends up being a really big gray area. It's completely wrong to say the fighters have to go through these 3 million steps but anybody else can just meet do whatever they want and we're not going to keep track of it, then the poor fighters have a problem that they didn't have anything to do with.
10. Ilene - That's very fair. We could say that if somebody wants to organize something like that, they need to bring the details to an officer meeting. The officers need to approve they have a clear plan in place, they need to have a waiver that gets signed by everybody who attends, and they basically have to follow the same basic structures that the fighters do. They have to have their masks on, they have to have sanitizer present, etc. and they have to do it far enough out that we can advertise it on Facebook and put it on the calendar. I would think that would be sufficient.
11. Motion by Ilene: I will make a motion that we allow members of the populace to organize out outdoor, in person get togethers of a non event, non fighter practice type. I will write up guidelines for how they need to be run and keep it with the same basic requirements as the fighters. Then we will publish that they will be required to attend an officer's meeting or send a representative in advance so that we can advertise it at least a month prior.
1. Second Taran
2. Approved non opposed
4. Cathy would prefer to hold her bid for an in person event. We agreed that bid would then be held until our first in person event. We needed a bid for clans to be virtual to follow the board's mandate prohibiting events. We have a bid from Maxwell McDougal and Hadassah as co-crat and are here to discuss their bid.
1. Maxwell and Hadassah -
1. Theme - The clans will gather physically distant but emotionally close.
2. Being a virtual event but also try for more camaraderie based. One of the things that we came up with was having a feast lunch with everybody. We're looking for classes right now.
3. Q&A format/Demo classes - six to twelve with two per hour
4. Court in the afternoon.
2. Motion by Thomas to accept the bid in chat
1. Second by James
2. Approved
2. Constable - Lady Ursula Blackpool
1. Nothing to report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. First, I want to thank all of you and everyone in the Barony for a wonderful five years and I want you all to welcome my successor, Ilona of Darkwater, who has graciously agreed to take over We're in the transition period and at this point, talk to both of us and we will have the answer.
2. Annual report from 2020, the Barony had a deficit of $5,000 from officers spending their budgets and dedicated funds, which is a good thing. Most of it was that we have a storage unit and a trailer parking space which therefore means all of our stuff has been secured for a year behind fences and with insurance, which is a better thing.
3. It would be nice if we could figure out some way to receive contributions but this is not the time for that.The t-shirt fundraiser has been on hold for a year. If you would like your shirt and are willing for pay for shipping we can get them sent to you.
4. We need to transition signatures on the bank accounts. Before we go through that I wanted to make sure we all agree, who is going to be on the bank account. Obviously, my successor, I will be her drop dead deputy until further notice, kingdom exchequer, David Hoffman as quartermaster, Ilene for seneschal and Hextilda until she has a deputy (Ilene asked if James was interested), Carmen as constable… need to make an appointment to go in together.
4. Quartermaster - David Archer
1. Nothing to report
5. Art Sci (Research and Projects) - HL Taran Saraev
1. Calendar - If anyone is interested in teaching please reach out and I'll be happy to schedule you.
1. February 4 Business Meeting
2. February 11 How to Set Up An Art-Sci Project Pt 1. by Mistress Alysoun Jeuneterre, OP OL
3. February 18 Cordials by Mistress Catherine Abernethy, OL
4. February 25 Before There Were Stars - Cooperative Game from Ilona of Darkwater
5. March 4 Business Meeting
6. March 11 How to Set Up An Art-Sci Project Pt 2. by Mistress Alysoun Jeuneterre, OP OL
7. March 18 TBA
8. March 25 TBA
2. Resource of the Month "Renaissance Meteorology: Pomponazzi to Descartes” by Craig Martin. I will be osting it on Thursday. It is a fancy little book that talks about how people in the Renaissance viewed wind, fire, earthquakes, storms and rain, and how those understandings led to the modern understandings of weather we have today.
3. We haven’t heard anything on Kingdom Winter ArtSci or TRU
6. Herald - Baroness Ilene Johnnestoune
1. Gavin is at the one year point in his tenure and that means it is time for him to advertise for a successor deputy. I know you (Keith) had mentioned interest and yes, Gavin is aware of that. But in order to make sure that it is transparent and open for everybody, it has to be advertised totally appropriately and that should start happening before too long.
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Nothing to report
2. A couple emails but mainly looking for in person events
8. Marshal (Referee) - HL Vivienne
1. Multiple practices have been rained out this month. Only around 13 people attended. We had to remind someone to wear a mask but it was not a problem. I have no changes in any sort of proposal, moving forward.
9. Rapier Marshal -Master Clothar Bructerus
1. Nothing to report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Bennet will be taking that mantle on and we'll coordinate a day to get the loaner equipment transferred. The ARC are open but I am not comfortable myself nor is Bennett with holding practices. Once we start to get closer to being in person, we'll start doing practices again.
11. Thrown Weapons Marshal - No current Marshall
12. Webmaster - Lord Thomas von Wildtstein
1. Designing the new website
2. Working on the new website and moving everything over from the old website. We now have the zoom calendar. I need updates from everybody and I'm going to send over to the chronicler, the IP address because I don't control the DNS. I'm not going to have them switch this over until everything is done and updated properly. I'm just trying to get all of our blocks of information in place, because WordPress is not like our original site and it's not like Google Sites. It is optimized for the phone also.
3. I'm starting to communicate with Taryn on the guilds. Because we don't have anything for the guilds and we haven't for a long time, if they want to gather some of their projects and come up with a nice banner image, we can add that, or if somebody wants to do scribal a nice banner for each one of our guilds, we can do that too. Once everything is in place, I can actually assign editor, contributor, and author roles, so other people can actually add things to the site and editors that approve things.
4. Ilene - This would be the time to review your office. Look at what is on the current website and verify if it has the correct deputies listed and your correct information is listed. This is the time to make all those changes. If you would like your page for your office to look differently and content is something that you can suggest. It’s not the web manager’s responsibility to generate content out of thin air. Thomas, I have some ideas about the guilds to maybe streamline things there a little bit. Email the webminister with your changes and ideas.
5. As long as it's a nonprofit organization and we're not selling anything on the site, we have it completely for free. This is one of the perks of working for a web hosting company by the name of Atlantic.
6. If anybody wants to design new off office badges, we're using the kingdom's office badges. If you decide you'd like to design one for each page, that would be great.
13. Social Media - Baroness Ilene Johnnestoune
1. Everything is status quo.
14. Chronicler - Lady Leane Meyrick
1. I am still trying to get a date set down with Gareth to get the historian supplies from him. So I have nothing to report
5. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Ilene - I would like to make a point to say thank you and offer highest regards and esteems to our Baron and Baroness. This is their last time being at an officer meeting as our coronets and they have served with distinction.
2. We have no business. We have absolute faith in you. (Toki and Thyri) I hope your tenure is boring and full of awards and none of this bullshit. We wouldn’t have changed a moment of it. Much of the best parts of this job had been the things that we've been able to do for the Barony and for it’s populace. Just knowing that you guys have that faith in us. meant an awful lot and now we get to have that faith in our incoming coronets.
6. Viscor and Viscoress -HL Toki and Lady Thyri
1. Thank you both for the last four years and for being inspirational. Thank you. Ilene and Gavin for the four years previous. You are all the inspiration that continues and inspires the next four years. We’re excited to offer the best of ourselves and do the work needed to be the best we can for the Barony.
7. Cantons
1. Loch Gryffyn - Mistress Christine Chabrier, OL - Seneschal
1. Nothing to report
2. Swampkeype - Lady Margarita di Rossi - Seneschal
1. Crafting/Social/Scribal 28th
2. Monthly meeting TBA - 22nd We are looking for a teacher. Please join us by Zoom.
3. Seminole County SCA group - Cathy Abernathy
1. No activity
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. No report
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Trident Tourney - We have three weekends until the event, February 19-20. We have been promoting classes, bardic, games, pun off competition for Lord or Lady of Foolishness, Heather Dale, pie competition, and raffle baskets.
1. Ilene - Southkeep has a zoom we could ask to use
10. Announcements From the Populous
1. No announcements
11. Adjournment
12. Next Officer Meeting is on Zoom on March 1st
13. There is a business meeting on February 4th
14. Next Business Meeting is on March 4th.
15. Meeting Closed - Baroness Ilene Johnnestoune

Populace Meeting Minutes July 2020

July 2, 2020: Barony of Darkwater Populace Meeting - Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL David Archer - Quartermaster
Gravin Eva van Oudeachterkol - Exchequer
Lord Thomas von Wildtstein - Webmaster
Lady Margarita di Rossi - Chatelaine
Baron James Highgate - Baron
Baroness Milesenda de Bourges - Baroness
HL Hywel ap Wyn - Knight’s Marshal

Officers Not in Attendance:
HL Calpurnia Fortunata - Art Sci (Research and Projects)
HRH Islay Elspeth of Glen Meara
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL Hadassah bat Josef - Chamberlain

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes:
2. Seconded by:
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. We do not have any word on the polling but we are awaiting word so we can plan for the future.
2. The officers decided to cancel the contract with Kiwanis for Village Faire
1. There will still be a Village Faire of some kind
1. We have received the refund check for both Clans and Village Faire
2. They are excited to have us back at a later date and understand why we are not returning at this time.
2. We would like to hear what your thoughts and ideas are about how this event should be held.
1. Options at this time:
1. Meet at a park
2. 2 day event with fighters on one day and art another
3. All online
4. Baron Gavine Armestrang: This is more than just VF. This is also kind of to start getting a bit more information on what
5. Lady Ursula Blackpoole: read over the notes from the previous Officer meeting to touch on thoughts brought up then.
6. HL Hextilda Marshall reminded everyone about the idea of using color bracelets to show your level of comfort with a hug, touching, or social distancing.
1. HL David Archer - for the bracelets, we should talk to other seneschals in the Kingdom to coordinate the color scheme for this.
2. Propose to other Baronies
7. Question to the Populace: How do you feel about coming back, what is your safety level, etc?
1. Baron James Highgate: Guiding star on this is to wait on anything, even a day trip, until numbers are getting lower… Much lower.
2. Mistress Adelheid Leinwater: A month and a ½ is short notice, even for a day event. I suggest a virtual event and if for some reason we can get together, we can find a park/somewhere to put it together. Flu season is real, even when we don’t have Covid. But this is when school goes back and I don’t think we want to think about an event when there might be a Covid upswing at that time.
1. I don’t think the Kingdom has even allowed a meeting face to face
1. Hextilda said we can plan, but we can’t really have it yet.
3. Lady Ursula Blackpoole: Really feels this is dangerous when this is when we are going back to school and a number of us are teachers and that is dangerous for us to feel like we might be bringing the virus into an event with our friends and loved ones.
4. Baroness Ilene Johnnestoune: I think the whole idea of the wrist bands, while cool, needs to be set aside until we have a definite get back together again. There has to be a flyer, regardless of what we plan, turned into Talewinds, so that we can have a court if our Baron and Baroness would like to.
5. Gravin Eva van Oudeachterko: Thank you Adelheid for saying what I was thinking. I would like to also have a virtual event. We could have classes, an official court, etc.
6. HL David Archer: Based on the new school situation, we agree and support we should cancel all in person from events till the start of the year. ~ David & Brittany
7. Brian Retzlaff: I vote nothing in person until 2 months after we get the all clear.
8. Christine Chabrier: At the A/S meeting, she volunteered to talk to another group about a Art/Sci competition. They are having another meeting as we meet now, and they will be doing a virtual A/S competition in the future. This could be used as guidelines, etc for doing this. I think we should plan to do it the A/S Regional virtually in case we need it.
9. Lady Thyri Bersi: Not just the numbers going down, will make it okay for an event. Going downward does not make us safe.
10. Mistress Adelheid Leinwater: She is going to take the information Christine and the A/S meeting talked about and go to the Laurels to see if we can have the Regional Art/Sci virtually? This even could be really large as it is online and would have a larger Kingdom approach.
11. Michael De Lace: I want to have events this weekend, as a fighter, but I do think we need to be safe.
12. THL Valgard: I feel safe, but I respect everyone else’s opinion about holding off. Though I would like to get back with the fighting community.
13. Lady Ursula Backpoole: I think we definitely need to talk to IAN to see if he wants to have his event at Trident or Clans. We should NOT just put a virtual event on him without talking to him first.
14. HL Hywel ap Wyn: would like to move his event to a real event
1. Question: Do you want to have your event at Trident - at the Investiture?
1. He is okay with it, but would like to check with his people beforehand to make sure they are okay with it.
15. Mistress Adelheid Leinwater: Can we schedule an additional meeting to plan the VF online event?
1. We will message back and forth with Baroness Milesenda de Bourges to make a day for a meeting where we can plan this.
16. Even if we do a 1 day event in the future: We need a fighter event. So that they can play as well.
17. Baroness Ilene Johnnestoune- : Thumbs up and down on a virtual meeting.
1. 13 votes to have the event online with 22 people in the room.
18. HL Hextilda Marshall: Motion to move Village Faire to a virtual event in September.
1. HL David Archer Seconded the motion
2. Motion Passed by the officers
3. When will officers make a decision to participate in Lady of the Lakes:
1. Lady Ursula Blackpoole - Wait till August to make a decision
2. Mistress Adelheid Leinwater- Let the people from Lady of the Lakes know that we will not be present so that they can start to prepare.
3. Christine Chabrier - Considering the number of people that don’t wear masks here in Lake County. I don’t think we should attend.
4. LeAnn Meyrick- My family will NOT be attending.
5. Baroness Ilene Johnnestoune- My first event should be with friends and family I know and will try to be safe. Not 1000s of strangers with bad behaviors we have seen in previous years.
6. HL Tahmineh Ctesiphoni: Plan for the best and I love the optimism in the room, but realistically we probably will not be able to hold events in November and December. If everyone was social distancing/wearing masks, etc, then maybe, but since that isn’t what we are seeing.
7. Lady Thyri Bersi - Toki has recovered from Cancer. Due to this, we will NOT be at Lady of the Lakes
4. How large would a fighter event be?
1. What does Duke U. normally run.
1. A decent attendance with many people.
2. When it is announced that an official event with fighting is allowed, everyone will be there.
2. Mistress Adelheid Leinwater: I have been to a couple Duke U events and both had an easy 100 at those.
3. Lady Thyri Bersi: TAD is a martial event for archery and it runs about 75-100 for it.
4. Baron Gavine Armstrang - A just fighter event will be easier to plan than a more involved/regular type of event. If we do plan to have Trident: It still needs to be planned. It is easier to cancel than plan at the last minute.
5. Mistress Adelheid Leinwater: Might want a larger than normal event staff. If it is okay to happen, Trident will be a very LARGE event as it will be one of the first events we have face-to-face and it will be an investiture. We will probably have close to 300 or 350 people there.
6. HL David Archer - We currently have the highest rate in the whole country. And number 6 in highest number of cases and total deather. Keep that in mind when you are thinking about events.
5. I am currently at the ½ way mark of my Seneschal and would love to get deputies in line
1. Currently we have one: Baroness Ilene Johnnestoune
2. But we are always ready to look for others interested.
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. All of our outstanding check requests have been paid
2. Let her know if you have any that you need to be paid
3. Insurance
1. If you reschedule in the same year, we get a full refund
1. As we are doing refunds to be used for next year, we will get ½ of the amount back.
4. We had a successful class for reservations through Zoom
5. Contact the deputy of training if you are interested in Exchequer 101 that will be held on July 15th.
6. Remember that reports are due: Officers and Cantons! Please email her with questions.
4. Quartermaster - David Archer
1. Populace - Some things have been donated. Please check the meeting notes from Monday to see them.
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata ( not in attendance)
1. She is currently looking for a deputy as she is at her ½ way point.
2. The class schedule is good at this time
3. We would like to have people to teach after July. Please see her if you need to talk.
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Lady of the Lakes is currently planning to go forth as scheduled
1. She has let them know that we do NOT know for sure what we will be doing at that time.
2. We are still planning for it, in the hopes that we do have an event.
1. At this time, we cannot post about an event online until the SCA allows it. Noted by Lady Thyri Bersi
2. Currently she is looking for someone to take on deputy for her office as well.
8. Marshal (Referee) - HL Hywel ap Wyn (Not in attendance)
1. No Report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Darkwater Archery Marshal is also available for a new deputy to take over.
2. You do have to be warranted, but reach out and I will help you on your way.
11. Thrown Weapons Marshal - No current Marshall
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. No Report
13. Chronicler - Lady Ursula Blackpool
1. Please send us or post your stuff - What hobbies are you working on? Send us pictures or a handout that we can post online. We would like to keep the SCA alive and interesting, even if it has to be online instead of in person.
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No Report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Apology for not being at the Officer Meeting
2. It is really wonderful to see how people are trying to keep the SCA alive in this, but remember to go slowly and carefully.
3. Please don’t take the risk of meeting up when it is not more important than your health and well being.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report at this time
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. Did the scheduling time work out for the 18th for a meeting?
1. In theory on the 18th of July Swamp Keep will have a social hour.
2. She is checking with Baroness Ilene Johnnestoune
3. Seminole County SCA group - Cathy Abernathy
1. No Report at this time
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. No report
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Currently on Hold
10. Announcements From the Populous
1. Mistress Adelheid Leinwater: Is putting together a calendar for Zoom/Virtual Events will be listed.
1. To make everyone’s life easier at being able to find events and meetings that are coming up virtually.
2. This would allow us to post the Zoom links to the calendar so that we don’t have to go back and forth to get to the links when it is time to meet.
3. We extended this offer to the other groups in the Kingdom at the Art/Sci meeting for the Kingdom last night. This way smaller groups, that don’t have access to the things they need, could have support, a Zoom room, etc.
4. Please email any classes to Baroness Ilene Johnnestouneor Mistress Adelheid Leinwater
2. Upcoming classes:
1. Christine de Pizan taught by HL Adelina
1. Time: Jul 9, 2020 07:00 PM
2. Home Apothecary Part #1 (salves and other items) taught by Meisterin Adelheid
1. Time: Jul 16, 2020 07:00 PM
3. Home Apothecary Part #2 Making tallow and soap taught by Meisterin Adelheid
1. Time: Jul 23, 2020 07:00 PM
4. Papyrus Making taught by Master Udvarhelyi Barar Aeryck
1. Time: Jul 30, 2020 07:00 PM
11. Adjournment
1. Next Officer Meeting is on Zoom on Monday, August 3rd
2. There is a populace meeting on Thursday, August 6th
3. Next Business Meeting at Fashion Square Mall is on hold
12. Meeting Closed - Baron Gavine Armstrang

Seneschal Letter July 2020

Greetings all.

I have a few things for you today. First off, I hope everyone is well and surviving these trying times. Remember we are all family and if you need help, let us know. We have been discussing events at the last two Financial Committee meetings and would like your input. We would like to know how comfortable you all feel with the idea of having day trip events in the future. We are looking at planning Village Fair and how to do it safely and successfully. The officers have decided to make it a day trip event. The question becomes what kind of day trip event we want to have. Do we want to meet at a park with a byo food and beverages along with social distancing measures? Maybe having wrist bands that help us identify how close we are comfortable with friends getting? Do we want to have an online class day like TRU? Do we want to have a hybrid between the two where the fighters can get together in small groups on one day and the classes can be held online the other day? Any other ideas? Our first priority is the health and wellbeing of our populace and that will be the main determining factor in whatever decisions we make. We will follow all state and county guidelines for gatherings. That being said, we would like your input on how to move forward and if we are even ready to think about moving forward.

Also, it has come to the time in my term to start looking for a successor deputy for the office of the Seneschal. If you have any interest in becoming the next Seneschal or would like to become a deputy please send me an email at seneschal@baronyofdarkwater.org.

I look forward to seeing everyone at the populace meeting this Thursday.

Hextilda Marshall

Aka

Kimberly Calvin

Officer Meeting Minutes July 2020

June 29th, 2020 - Barony of Darkwater Officer Meeting
Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Gravin Eva van Oudeachterkol - Exchequer
Lord Thomas von Wildtstein - Webmaster
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
HRH Islay Elspeth of Glen Meara
HL David Archer - Quartermaster

Officers Not in Attendance:
Baron James Highgate - Baron
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
Lady Margarita di Rossi - Chatelaine
HL Hadassah bat Josef - Chamberlain
HL Hywel ap Wyn - Knight’s Marshal

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: Baron Gavine Armestrang
2. Seconded by Gravin Eva van Oudeachterko
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling: Not sure if the crown will announce it or how it is going to work.
1. As soon as Hextilda knows, she will tell everyone else.
2. We have received the new contract from Kiwanis
1. There is a 60 day cancellation policy now.
1. This means we have about a month to make a decision on Village Faire
2. They also said that Camp Kiwanis is now open. There is a new lease agreement.
1. They will apply the Clans deposit to the next event… whenever that is.
2. They will calculate any difference at the time that we make a decision.
3. Gravin Eva- We have a contract for both Clans and Village Faire. We need to get a hold of Kiwanis to talk about this.
4. Prices on the lease are the same, but the following changes were made:
1. Full responsibility for any illness, damage, etc. is not on them.
2. Any sickness that happens, example Covid, while there, is NOT Kiwanis’ responsibility.
3. See the files on the Officer’s page to read through the lease/contract information from Kiwanis.
3. We will have a talk on Thursday, at the populace meeting to see if we want to do Village Faire or what it will look like.
1. Baroness Ilene Johnnestoune: Society is stating nothing and making no statements about this and all Kingdoms are making their own decisions.
2. The Kingdom Seneschal is still at the stance that we aren’t doing anything at this time. He has not given an idea of when it can happen.
1. The state still says only 50 people at an event.
1. We can’t gate lock at 51.
2. We need to have a tiered list of plans for the event so that we can have cut off for the event.
1. Do we day trip?
1. Gavine said that this would work best for a barbecue.
2. Gravin Eva suggested that everyone bring there own food.
2. Is it a full day trip?
3. Is there feast or not?
4. Can we comfortably have feast?
3. Money questions: Gravin Eva van Oudeachterko
1. We need 110 people to break even. NOT counting feast.
2. Insurance final decision date is August 14th.
3. July 24th is the final decision date to cancel the Kiwanis date.
4. Park suggestions if we need to day trip
1. Turkey Lake Park
2. Magnolia Park
3. Don Knight Park
4. What questions do we want to ask these parks? And we need to make calls.
1. Are they even accepting reservations for events.
2. What is the number you are willing to have at this park?
5. Populace/Officer Thoughts:
1. Thyri added that a lot of other things are cancelling until 2021. Examples: Broadway, etc.
2. Baroness Ilene Johnnestoune also noted that we might not want to do a meeting at Kiwanis.
3. Gravin Eva also put in that we schedule in July for the next year. It might be well to use them as we can use the money that we have already.
4. Ursula: Doesn’t feel safe to have an event at Village Faire
5. HL David Archer: Made a call to Lana and they do not feel that Kiwanis is a good idea. And if the numbers are high, they feel like a day event is also NOT safe.
6. LeAnn: Could we make this a virtual class event like TRU as Village Faire is a class event?
7. Jenn: Sing-a-longs? Populace hangouts/craft night? Etc?
8. Gavine and Ilene: Fight/Champion on one day and art/classes another day. Saturday/Sunday as an example.
1. Ursula: Will that really work with a 50 person cap? How many people will go to the park to see people?
2. Toki: What about court?
1. Hextilda: Online court can happen.
3. Because we will move Ian’s event to Trident maybe officers can do Village Faire’s day trip.
4. Trident: Make sure we ask Ian if he wants to take on an investiture.
3. Motion on the floor to CANCEL Kiwanis and make a day trip as a possible alternative for Village Faire:
1. Motion put on by: HL Hextilda Marshall
2. Seconded by: Gravin Eva van Oudeachterko
3. Motion Passed
4. Decisions about Trident are being made at a later date because we want to look at dates with the incoming Baron and Baroness named.
1. Dates for next year should also be made next month.
4. Color wristbands for closeness.
1. We have colors we can use for this so that people are aware about whether someone is comfortable with someone near them, hugging them, or handshakes, etc.
1. Calpurnia is going to look into getting the bracelets and pricing.
2. Gavine: link:
1. https://www.rapidwristbands.com/order?utm_source=adwords&utm_campaign=Custom+Wristbands&utm_medium=ppc&utm_term=%2Brubber%20%2Bwristbands%20%2Bcustom&hsa_kw=%2Brubber%20%2Bwristbands%20%2Bcustom&hsa_cam=340707437&hsa_src=g&hsa_tgt=kwd-38915364225&hsa_mt=b&hsa_grp=25983933077&hsa_net=adwords&hsa_ver=3&hsa_acc=3184204708&hsa_ad=232740849775&gclid=Cj0KCQjwoub3BRC6ARIsABGhnybrX8tpEjgEm9aBtUc-v2jK8QzqMyGAgSKNqaOgGaRrHE4fHIzkLWsaAtLtEALw_wcB#/order
2. thats $100 for 225 (+200 free) 75/color, .41 each
5. How are we going to keep people safe when we are together?
1. Bring your own food.
2. No alcohol
3. Masks if still required/needed
4. State and Local requirements MUST be followed for that time.
6. Discussion next month… Start thinking of ideas now.
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Insurance: We had an event. Clans. That insurance is on hold. If we rescheduled it in 2020, we would only need to put in a new piece of paper. If we do it in 2021 it would be ½ back and would have to pay the other have.
1. $50.00 dollar insurance would be $25.00 dollars on top of that.
2. We have lost 25.00 dollars on both clans and the demo at the bird thing.
2. Question from Toki: We haven’t done any archery practice for a couple months and it doesn’t look like we will again. How does that work?
1. We pay a multiple day insurance and it pays for itself. Practice insurance is 50.00 for all of the year’s practice.
3. All outstanding check requests have been written and filled.
4. Next check will be September storage fees.
5. Thank you to Ilene for helping with registration class that she held.
1. The class was developed before Covid-19 and registration may have to change when it comes to the physical part of registration.
6. We might need to deal with Paypal at an upcoming event or might need pre-res only as an option.
4. Quartermaster: HL David Archer
1. As we know, we recently lost someone in the Barony. She has donated a pavilion to the Barony. It comes with the poles, etc. But no rope or stakes.
1. David is going to put it up, using the Baronial pavilion stakes and ropes, to see if it is in good condition.
2. If it is good, the Barony can make a decision about whether or not to purchase the missing items.
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. We would love more people to volunteer to teach
2. Currently poking people and putting in messages to FB for people to join.
3. TRU was fantastic and fun. A lot of great classes and great job setting it up.
4. Currently looking for anyone that wants to be her deputy.
5. Kingdom art/sci meeting is this week and Calpurnia is looking into doing an online Art/Sci. She will let us know what they come up with after the meeting.
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Lady of the Lakes:
1. Are we participating, etc.
2. The deadline on the insurance is 6 weeks prior to the event.
1. July is when it is usually put in.
2. The SCA usually forwards the insurance if the event doesn’t happen… It would go to the next demo.
8. Marshal (Referee) - HL Hywel ap Wyn (Not in attendance)
1. No report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Southern Archery Day
1. We had 4 of our Trimaris archers in the top.
11. Thrown Weapons Marshal - No current Marshall (Not in attendance)
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Cantons are set to no meetings. And to look for FB groups for updates
2. Calendar is fixed for events and for practices at this time. All on hold.
13. Social Media -Baroness Ilene Johnnestoune
1. People in Darkwater are polite and doing a wonderful job.
14. Chronicler - Lady Ursula Blackpool
1. Post a day of what you are doing!
1. Thyri: Does her posts on her own page, but she will move them to the Darkwater Populace
2. The Barony of Darkwater page is not being used
1. Baroness Ilene Johnnestoune is going to post and tag a message to go to the Darkwater Populace page.
5. HRH Islay Elspeth of Glen Meara
1. We need to work on keeping the SCA alive
1. Virtual classes, etc.
2. We don’t know when we will have meetings again… What can we do to keep people interested in the SCA and in our Barony and Kingdom?
3. The Valencia Renaissance Faire is being backed up by the Dean
1. This could be a place to record and post classes, etc.
2. Colleges are scrambling to find things about art to teach that isn’t stagnant or the “norm” and this could be the chance for the SCA to do this.
1. If you have any questions, contact her Highness. If something happens and she needs another contact, she will let us know.
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Not in Attendance: message sent to Thomas
1. As noted previous, James and I are offline tonight for his birthday. Got a call from Dave. We are good for a day trip Village Faire. If it is safe. Otherwise, we will do an online something and court. At this time, with the current number, NO way are we risking any of you.
7. Cantons: Note from Seneschal: Please know you can have meet ups on Zoom to keep the SCA going and keeping people involved.
1. Loch Griffin - HL Hywel ap Wyn (Not in attendance)
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. It exists and not a lot is going on at this moment.
2. Zdinka will talk to the officers about doing an online/Zoom meeting
3. Seminole County SCA group - Cathy Abernathy (Not in attendance)
1. No Report
8. Guilds - Note from Seneschal: Please post what we you are doing. Something to keep us all going and keep people interested in the SCA.
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy (Not in Attendance)
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ? (Not in Attendance)
1. No report
7. Cooking Guild - Lady Margarita di Rossi (Not in Attendance)
1. No report
8. Costuming Guild - ? (Not in Attendance)
1. No report
9. Herbal - Lady Rahil bint Haroun (Not in Attendance)
1. No report
10. Craftsman - ? (Not in Attendance)
1. No report
11. Defense - ? (Not in Attendance)
1. No report
9. Upcoming Events
1. See Senechal notes:
1. Discussions to be held at the next meeting and next meeting as well.
10. Announcements From the Populous
1. Baroness Ilene Johnnestoune reiterated that we need to really listen to her Highness, and teach, post, something so we can keep people interested and informed in the SCA!
2. Lady Thyri Bersi also said that during TRU, there was a class about how to teach an online class. He went over setup, etc. His whole class is on Youtube.
1. https://www.youtube.com/watch?v=PV1Wn571338&t=25s
11. Adjournment
1. Next Officer Meeting is on Zoom on August 3rd
1. Please keep in mind that we might need an emergency meeting before then. Hextilda will let us know after the populace meeting this week.
2. There is a business meeting on Thursday, July 2nd.
3. Next Business Meeting at Fashion Square Mall: Currently on hold due to Covid-19.
12. Meeting Closed - Baron Gavine Armestrang

Officer Meeting Minutes June 2020

Barony of Darkwater Officer Meeting -June 1, 2020
Zoom meeting online

Officers NOT in Attendance:
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Gravin Eva van Oudeachterkol - Exchequer
HL Hextilda Marshall - Seneschal
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL David Archer - Quartermaster
Baroness Milesenda de Bourges - Baroness
HL Hadassah bat Josef - Chamberlain
Baron James Highgate - Baron
HRH Islay Elspeth of Glen Meara

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Hywel ap Wyn
2. Seconded by: Lord Kylan Hundr
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling -
1. Everyone should have gotten their forms and it should be turned in to Kingdom by now
2. We don’t have a date for the final decision at this time.
2. Called Kingdom Seneschal to see about openings?
1. Until the state of FL opens up to more than 10 in group gatherings, we will NOT be gathering.
2. We are still online only!
2. Constable - Lord Kylan Hundr
1. No report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Our tax exempt status is now on Zoom
2. Eva would like to use the Zoom account on Monday, June 15th from 7-9
1. Registration orientation class / limit to 5.
1. Reserved!
2. Officers first to get in and then add any that want it on top of them.
2. Ilene has a calendar for our Zoom account now when you need to set up a meeting see her.
3. Trident -
1. We 2105 dollar check has been put in from the event.
2. Most receipts taken care of/in
3. Trident broke even
4. June and we need to write checks and we need to get them signed:
1. Storage locker as one example
2. Ilene will meet with her to sign checks
3. Reimbursements - Can we also get them signed at this time.
1. Will be signed on the above date.
5. Should we get the insurance for Village Faire?
1. Yes, we are thinking it will be happening. They are trying to get opened up by August for a Fall Coronation event.
4. Quartermaster - David Archer
1. No longer the acting Quartermaster! :)
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata (Not in attendance)
1. No Report
6. Herald - Baron Gavine Armestrang
1. A lot of heraldic submissions have been done and are on their way to Kingdom!
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi (Not in Attendance)
1. No Report
8. Marshal (Referee) - HL Hywel ap Wyn
1. No Report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Will provide a link to an archery competition that will be going on society wide
1. You can see the information on the facebook pages
11. Thrown Weapons Marshal - No current Marshall (Not in attendance)
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Check the site for issues
13. Public Relations - Baroness Ilene Johnnestoune
1. The Zoom account is set up for meetings.
1. See the Hextilda, Ilene, or Calpurnia if you have any questions.
14. Chronicler - Lady Ursula Blackpool
1. All paperwork sent to the King/Queen to look at for candidates for the baronial offices.
5. HRH Islay Elspeth of Glen Meara
1. So happy to see everyone meeting together and talking to everyone.
2. We are planning a meeting this Wednesday, as long as we can work that out with current issues in the state.
1. The Baron and Baroness, Officers, and nominees should hear about this first and it should happen sooner than later so that people can plan/etc.
2. Gravin Eva would like to know how many letters were received by the Kingdom so she can see what they got in.
1. The Queen had received 55 envelopes as of last Friday.
3. Send any questions you would like Islay to ask at their meeting.
3. Are there safety food guidelines in place and can we work on training for this before the next event?
1. Nothing has come down officially yet.
2. Baron Gavine Armstrang - There has been a servsafe class taught at other events within the Kingdom, but it isn’t required to be done.
1. This does cost per person, but Baron Gavine Armstrang is going to look into the training and costs.
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. We are trying to make it online for Thursday classes, but life is keeping them from making it.
2. Stay safe and know we miss you all!
3. We are looking forward to Village Faire and are waiting to hear what happens with that event in terms of how we can spend it.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy
1. No Report
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. No report
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Workshops
1. No Report
2. No Events to report on at this time
10. Announcements From the Populous
1. Not Clans - Virtually - HL David Archer
1. This could be done later to not conflict with other groups or go forward and see if we can put something together?
1. Baron Gavine Armstrang did not see a problem with meeting socially via Zoom as this isn’t going to step on another Kingdom as doing it in person would.
1. HL David Archer pointed out that the other Kingdoms are working to not overlap on the calendar and thought it might be nice to try and not overlap as well.
2. Mistress Milesenda de Bourges did not think this would be an issue and we could go ahead and move on with this.
2. Ring of Chivalry - Mistress Milesenda de Bourges will put a form out in the next month or so to make this happen. Online voting will take place at that time. Stay tuned.
11. Adjournment
1. Next Officer Meeting is on Zoom on June 29th, 2020
2. There is a business meeting on Zoom on June 4th, 2020
3. Next Business Meeting at Fashion Square Mall TBD
12. Meeting Closed - Baron Gavine Armestrang

Seneschal Letter May 2020

The polling letters have all gone out. If you do not receive your polling letter by Friday May 15th, please email me a copy of your membership card and your address. We will make sure a polling letter gets out to you as long as your address is in the barony's list of addresses. The request must be sent via email to my official SCA email. It can not be done through Facebook. My email address is seneschal@baronyofdarkwater.org

In Service,

HL Hextilda Marshall

Officer Meeting Minutes May 2020

Barony of Darkwater Officer Meeting -May 4th, 2020 

Zoom meeting online 

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lord Thomas von Wildtstein - Webmaster
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
Baroness Milesenda de Bourges - Baroness
HL Hadassah bat Josef - Chamberlain
HL David Archer - Acting Quartermaster
Gravin Eva van Oudeachterkol - Exchequer
HL Hywel ap Wyn - Knight’s Marshal

Officers Not in Attendance:
Baron James Highgate - Baron
Lady Margarita di Rossi - Chatelaine
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HRH Islay Elspeth of Glen Meara

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Calpurnia Fortunata
2. Seconded by: Baron Gavine Armestrang
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling
1. I believe we have a full and complete list of those in our Barony and Cantons.
1. We have searched through and found everyone that is a paid member.
2. The list has been sent to Gravin Eva van Oudeachterkol to put them together and mail them out.
1. We are going to send emails and posts in social media that if they have NOT received it by a certain date to let Hextilda know so that we can get them an email with the polling sheet.
1. We have also included the extensions on the current paid as of Covid 19.
2. The list does have the dates, but it has the extension.
3. ½ of or more will be sent by Wednesday.
3. Polling needs to be returned by May 31st. Though it was said by their Majesty’s that it needs to be in by May 18th.
1. Hextilda will reach out to the King and Queen and ask for the extension.
2. This was already talked about with the King and Queen and we don’t see a problem with extending the return date.
4. We need to make a blog and post for all the messages and directions for polling to social media and the mailing list.
2. Bids for Village Fair (Hywel)
1. Lady Ursula Blackpoole: Motion on the floor to accept the Village Fair bid from Hywel
1. Motion seconded by Lord Kylan Hundr
2. Motion Passed
2. We need to keep a “Plan B” in our pocket in case we can’t do a cabin/overnight event.
1. It might need to be a day trip
2. Would we still do it at the same campground? If not, where?
1. Plan B at our normal campground for a day trip.
2. Decision will have to be made more than likely around August.
1. We need to check in with the campground to see if we can do a daytrip if we need to change this.
3. Zoom
1. We have officially purchased our Zoom account
2. TRU and Zoom
1. HL Hextilda Marshall: Motion on the floor to allow TRU to use the Barony of Darwater’s Zoom.
1. Seconded by HL Calpurnia Fortunata
2. Motion passed
2. Deputy Illene
1. No report at this time
3. Constable - Lord Kylan Hundr
1. We have the same amount of lost and found as before. :)
4. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. 1st quarter report is in and done
2. Clans and ARC insurance had already been paid and we are waiting to get that money back
3. We have some people that need reimbursements, thank you for your patience.
4. We still have 2 meeting days credited from the mall - Should we book June?
1. Baroness - Hold for now.
5. Quartermaster - David Archer (Acting)
1. Called the storage shed place 2 weeks ago
1. Unless there is a need, they would prefer people to not come by. If we do NEED to come by, then we can.
2. We have stuff but we can’t visit our stuff!
6. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. We have a couple of classes lined up
2. Do we want to have a Barony Business Meeting?
1. Hextilda would like to talk briefly about polling.
3. Illene reminded us that we can do this on other days. It doesn’t have to be on Thursday night.
4. Gravin Eva: We could also look at what other people in other Kingdoms are doing and post that as well.
5. Plans are happening and we will let you know as we get more things going.
6. This could also be extended for Canton meetings, guild meetings, etc.
7. Herald - Baron Gavine Armestrang
1. We have about ½ dozen submissions we are currently working on getting sent up.
2. 2 months ago, it was approved to do a folding screen white board. It is a piece that will fold out 3 ways. We get 18 different areas to write on at an event for messaging/notes/etc.
3. He would like to move it to the shed when it is convenient.
8. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi (Not in attendance)
1. ARC Demo is canceled, but Archery is welcome back. Just let them know.
2. See her if you want to help with Lady of the Lakes
9. Marshal (Referee) - HL Hywel ap Wyn
1. Since we can’t meet in person, we aren't really hitting people.
2. We are working on Marshals getting their stuff done, but until classes are allowed we are in a holding pattern.
10. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No report
11. Archery Marshal - HL Toki inn Eldri Bassi
1. No report
12. Thrown Weapons Marshal - No current Marshall
1. No report
13. Webmaster - Lord Thomas von Wildtstein
1. No report
14. Public Relations - Illene
1. Trekking along
15. Chronicler - Lady Ursula Blackpool
1. We are currently finalizing the notes from the Baronial Candidates meeting. They will be sent to the King and Queen along with the original question and answer sheets that were turned in.
2. We are still always looking for letters or posts about interesting things SCA related.
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. We are here and miss you all. If anyone would like to talk to them, let them know.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. Getting ready to check in about Art/Sci reports
2. Fighters are feeling restless
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy
1. No Report
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. There are a lot of online challenges happening now and people are working on these all over the Known World.
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. Other than posts - Formal guild things are on hold.
4. Lampworker’s Guild - Lady Thyri Bersi
1. Making 5 beads a day for largesse. But currently on hold as well.
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. Original person can no longer do it.
2. We will post it for an opening, but we do have a person we can put in there.
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Gathering at the Tavern -
1. No Report at this time
2. We need a bid for Village Faire
1. Done in the above notes
10. Announcements From the Populous
1. Someone asked yesterday about the shirts: They are at David Archer’s house. He is NOT shipping them at the moment as it is a bit expensive to do this.
2. ½ dozen responses about doing something on the day of Clans on Zoom?
1. Can David do something, use the Zoom, and make a plan?
1. Illene - If you, David, want to organize and put it together, I am all for you.
2. Officers agreed and passed.
3. TRU is June 20th, entirely online, and still looking for teachers. It can be a recorded class, a handout, or a live class on Zoom.
4. Could we do a guild day type activity. Something to pass around.
11. Adjournment
1. Next Officer Meeting is on Zoom on June 1st, 2020
2. There is a business meeting on Thursday, May 7th
3. Next Business Meeting at Fashion Square Mall currently suspended due to Covid
12. Meeting Closed - Baron Gavine Armstrang

Officer Meeting Minutes - April 2020

Barony of Darkwater Officer Meeting -March 30th, 2020
Zoom meeting online


Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL Hadassah bat Josef - Chamberlain
Baron James Highgate - Baron
HL David Archer - Acting Quartermaster

Officers Not in Attendance:
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HRH Islay Elspeth of Glen Meara
HL David Archer - Acting Quartermaster
Gravin Eva van Oudeachterkol - Exchequer

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Calpurnia Fortunata
2. Seconded by: Lady Margarita di Ross
3. Motion passed by all officers
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling
1. Send an envelope with a self-addressed stamped envelope and a polling sheet.
2. Current crowns will be doing the voting and final decision as they are still the crown at this time and because incoming crowns will have people in their household running.
1. This will require a budget to get the paper/etc.
2. Baroness Ilene Johnnestoune feels this should be a Kingdom cost as we are being asked to do it this way.
2. Bids for Village Fair (Hywel)
1. A bid for Clans with a Shakespearan theme but that was not the chosen bid.
1. We would like to put in the Shakespeare bid for Village Faire this year
1. Our feast, performance arts, classes, youth activities are all related to the theme.
2. There are some changes with people and positions but the rest of the bid is the same.
3. Deputy Illene
1. Event Handbook
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol (not in attendance)
1. We have 2 weeks in May already set up at the mall, but we might have to contact the mall and move these dates until further.
1. Motion to delay the meeting: Lady Margarita di Ross
2. 2nd by: HL Calpurnia Fortunata
3. Motion carries to delay the meetings
4. Quartermaster - David Archer (Acting) (not in attendance)
1. No report
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. The meeting will be through Zoom for the upcoming baronial discussion.
2. We can have classes that are lecture style on Zoom for Thursdays, but not hands on.
1. We will work on it to see what we can do to fill in some meetings.
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. ARC Demo and date
1. Was originally rescheduled for May 16th, but not sure if that date is going to be working or not. Will get more info in as soon as she gets it.
2. Deputy is needed for the office and she will send the webmaster and blog a “job available” post soon.
8. Marshal (Referee) - HL Hywel ap Wyn
1. Paul was going to take over for him, but he needs classes to get warranted. We are in a wait and see due to isolation.
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. It is currently “Spring Cleaning” time in their addition and can throw away anything they want.
1. They would like to throw away old archery stuff from their garage.
1. Motion on the floor to throw things away by HL Toki inn Eldri Bassi
2. 2nd by: HL Calpurnia Fortunata
3. Motion passed by the officers
11. Thrown Weapons Marshal - No current Marshall
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Thomas (No Report)
2. Baroness Ilene Johnnestoune (No Report)
13. Chronicler - Lady Ursula Blackpool
1. Revel - Do we need to do one even if we aren’t meeting?
1. Do the officer list and disclaimer and that will be fine.
2. Questions for the incoming Baronials?
1. Incoming Crowns are rewriting these. Hextilda or Thyri will get it to us at some point.
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No Report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Be careful, we miss you all, we love you guys, and we hope to see all soon, but don’t want to do anything that would put anyone in danger.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy (Not in attendance)
1. No Report
8. Guilds
1. Cooking Guild - Lady Margarita di Ross
1. No Report
2. Scribal - Mistress Milesenda de Bourges
1. No Report
3. Brewer’s Guild - Cathy Abernathy
1. No Report
4. Costuming Guild -
1. No Report
5. Fiber Arts - Baroness Ilene Johnnestoune
1. No Report
6. Lampworker’s Guild - Lady Thyri Bersi
1. No Report
7. Dyers Guild
1. No Report
8. Performance/Bardic Guild
1. No Report
9. Upcoming Events
1. Gathering of the Tavern
1. Motion to cancel clans bid 2020 and moving it to Clans in 2021 by HL Hextilda Marshal
2. 2nd by Kylan Hundr
3. Motion passed by officers
10. Announcements From the Populous
1. Workshop days are cancelled for the foreseeable future
2. Largesse posts by Ilene Johnnestoune are great and really making people happy.
3. Could we do scribal or other guild get togethers on Zoom.
1. Yes, we can do this at anytime!
4. Ryan Cimino would love to pay for our Zoom for the year.
11. Adjournment
1. Next Officer Meeting is on Zoom on May 4th
2. Next Business Meeting at Fashion Square Mall is date unknown at this time
12. Meeting Closed -Lord Kylan Hundr

Help Wanted - March 2020

Following are open positions within the Barony, as of March 2020.



~~~~


Event Position: Reservations Steward 

We are seeking someone to help with Reservations for an event bid for Village Faire happening this fall (2020). The theme will be "The Faire at Shakespeare's Hamlet"
Contact: HL Hywel ap Wyn - hobbsiann@gmail.com

~~~~~

Officer Position: Deputy Marshal
We are looking for a Deputy Marshal for the barony.
Term: 2 years

Requirements:

• Heavy weapons marshal authorized, ACM in the Marshal Authorizations section.
• Your authorization card is current.
• Are a paid member of the SCA.

Responsibilities:

• Attending the Darkwater fighter practices Wednesday and Sunday
• Ensuring the safety of all participating at practice
• Ensuring necessary paperwork is filled out for all participants
• Reporting quarterly updates to the Barony Marshal

Contact: HL Hywel ap Wyn - Baronial Marshal - marshal@baronyofdarkwater.org

~~~~~

Officer Position: High Table Set Up Steward
The posting is open immediately.
Term: 2 years

Requirements:

• Interest in the pomp and decorations for High Table at Feasts.
• (SCA membership advisable but not required.)

Responsibilities:

• Maintain an inventory of items used for setting the High Table at events, to be reported to the Exchequer on a yearly basis.
• Maintain the items, including but not limited to dishes, tablecloths and decorations, if any, in good condition, including arranging for cleaning, repairs and replacements.
• Work with the Quartermaster to monitor that items are stored properly.
• Work with the Quartermaster to make items as accessible as possible to the Baron, Baroness, Event Stewards, & Hall Stewards, for events, as requested
• On the Day of the Event, work with the Hall Steward:
• Before the Feast, set up the High Table.
• After the Feast, remove, clean and maintain all the items.

Contact: Gravin Eva van Oudeachterkol - Exchequer - exchequer@baronyofdarkwater.org

~~~~~

Officer Position: Darkwater Ranger
We are looking for a Deputy Ranger for the Barony.
Term: 2 years

Requirements:

• Must be an authorized archery marshal.
• Must be a current member in good standing.

Responsibilities:

• Tracking and maintaining all Baronial archery equipment including bows / arrows, target stands and butts.
• Making sure equipment is present and available at both practices and events.
• Run or co-ordinate the running of the range at all three Baronial events. (Trident Tourney, Clans, Village Faire)

Contact: HL Toki inn eldri bassi - Baronial Ranger - yenndimak@gmail.com

Populace Meeting Minutes - March 2020

Barony of Darkwater Populace Business Meeting -March 5, 2020


Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
Ilona of Darkwater - Deputy Exchequer
HL David Archer - Quarter Master

Officers Not in Attendance:
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL Hadassah bat Josef - Chamberlain
HRH Islay Elspeth of Glen Meara
HL David Archer - Acting Quartermaster
Baron James Highgate - Baron
Gravin Eva van Oudeachterkol - Exchequer
HL Hextilda Marshall - Seneschal
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
HL Toki inn Eldri Bassi - Archery Marshal

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - Baroness Ilene Johnnestoune- Deputy Seneschal
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Calpurnia Fortunata
2. Seconded by: Baron Gavine Armestrang
3. Motion passed
4. Officers reports.
1. Seneschal (President) Baroness Ilene Johnnestoune- Deputy Seneschal
1. Trailer
1. Ideas to decorate the sides of the trailer (wrap/decals)
2. Bids for Village Faire
1. We know people are putting these together, if you are interested please reach out!
2. Just because one person is putting together a bid doesn’t mean you shouldn’t. It is always nice to have a selection.
3. Bids should be in by the end of March.
2. Constable - Lord Kylan Hundr
1. If you lost anything at the last baronial event, see me! I might have it!
3. Exchequer (Treasure) Ilona of Darkwater - Deputy Exchequer
1. No report
4. Quartermaster - HL David Archer (Acting)
1. The officers have decided to get rid of the 6 foot poles that are in storage. We are putting together a price and will let you know when we have that ready in case you are ready.
2. We are also disposing of the old baronial thrones.
3. After Gulf Wars, we will be having a clean up of the storage unit day. See me if you want to help.
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. Classes are scheduled for the next couple of months.
2. HL Taran will be the new deputy for the Art Sci office
6. Herald - Baron Gavine Armestrang
1. Interested in registering name or device? Come see me!
2. Always looking for help at events when it comes to Heralding!
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. ARC Demo on March 28th
1. We could really use volunteers
2. Archery and fencing ( No heavy fighting at this event)
3. Arts and Sciences are welcome as well
4. 8 am set up to 5 pm take down
8. Marshal (Referee) - HL Hywel ap Wyn (Not in Attendance)
1. No Report
9. Rapier Marshal -Master Clothar Bructerus (Not in Attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi (Not in Attendance)
1. No Report
11. Thrown Weapons Marshal - No current Marshall
1. No Report
12. Webmaster - Lord Thomas von Wildtstein (Not in Attendance)
1. No Report
2. Doing Zoom meetings for the officer meetings!
1. We will be doing the online officer meetings the Monday before the Populace meeting
2. We take info and commentary from everyone.
3. Great place to see the barony and officers in action
4. We can use these for one on one meetings or even lecture style classes.
3. Social Media Liason - Baroness Ilene Johnnestoune
1. We did a help wanted post for the officer and deputies on the blog
2. We are listing event opportunities as well.
3. If you are going to war, please be a war correspondent!
13. Chronicler - Lady Ursula Blackpool
1. See us if you want to post stuff!
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate (Not in Attendance)
1. See David Archer if you want to pick up your shirts!
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn (Not in Attendance)
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. We have a class on the 23rd will be on juggling
2. The class in April will be a Turkish Coffee Class
3. Seminole County SCA group - Cathy Abernathy
1. Meetings are the 1st and 3rd Tuesday of the month
2. American Legion in Fern Park
3. Bobbin Lace class on the 17th as of right now
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. Scribal is this Sunday at the Hart Memorial Library from 11-5
2. Brewer’s Guild - Cathy Abernathy
1. Master Rhinehart is looking to help out
3. Fiber Arts - Baroness Ilene Johnnestoune
1. Everything supply wise has been sorted
2. We are working on looms so we can teach everyone how to do it even if they don’t have a loom of their own.
3. We are joining the Scribal guild on April 26th
1. We will be doing tablet weaving
2. The next one will be Egyptian diagonals
4. Lampworker’s Guild - Lady Thyri Bersi
1. See Thyri if you have anything you want to know about this guild
5. Dyers Guild - Leann Retzlaff
1. We are thinking of doing another class on dying at Village Faire
6. Performance/Bardic Guild
7. Herbal Guild - Rahil bint Haroun
1. See her if you need anything at all or are interested in the herbal guild
8. Cooking Guild - Lady Margarita di Rossi
1. We are currently trying to get the guild up and going.
2. More info to come, but feel free to reach out to us if you want to help!
9. Upcoming Events
1. Gathering at the Tavern - Cathy Abernathy
1. Tavern will be the place to be. Swap meet/Rummage sale.
2. Looking for classes: Mead, beer, pickling, etc.
3. If anyone has any “treasure” that you can contribute to a children’s scavenger hunt would be great.
4. The website is up and populated with some activities, but we are working on getting more
5. Site tokens are plastic beer mug shot glasses!
6. Feast menu is getting close to being confirmed.
7. We will need some help/volunteers and will let you know as things get done.
2. We need a bid for Village Faire
1. Send in bids by end of March if possible
10. Announcements From the Populous
1. Newcomer Classes will be at the Hart Memorial Library - April 26th
11. Adjournment
1. Next Officer Meeting is on Zoom on March 30, 2020
2. Next Business Meeting on April 2, 2020 at Fashion Square Mall
12. Meeting Closed - Baron Gavine Armstrang

Chatelaine Letter - March 2020

Good day Darkwater,

Just some data on things happening in the newcomer department. We have had several new members start to join us regularly at meetings. So welcome to the newcomers. I have done a short series of newcomer classes which will resume in April as I will be unavailable for 2 meetings in March due to mundane life.

As you will have seen on Darkwater populace group on Facebook, there is a Demo called Spring Fling at the Avian Reconditioning Center in Apopka March 28, 2020 from 8am-5pm (the demo is 10am-3pm) but we'll need help setting up and cleaning up. Please message me if you are interested in helping with this demo. At this demo there will be no Armoured Heavy combat as it will upset the birds and they will be out and present.

We hope you have an amazing day!

L Margarita Di Rossi

Seneschal Letter - March 2020

Greetings to our wonderful Barony. 

All is moving well in our group. I am still looking for ideas for the wrap for our trailer. I am going to extend it by a month to see what we can get. Also, we are looking for bids for Village Fair in September. If you are interested in working on an event please let us know. 

The polling is closed for Baron and Baroness. I have sent the letters I received on to the Kingdom Seneschal and am waiting to hear back on what our next steps are. Polling should be at Clans. 

And finally, I received an email from a lady looking for people willing to rent out their garb to a High School show of the Sword and the Stone. That is all the information I have on it. If you are interested, please email me at seneschal@baronyofdarkwater.org and I will share her email address with you.

--
HL Hextilda Marshall

Herald Letter - March 2020

Greetings unto the Populace of the Barony,

We find ourselves between events as we lead up to the times of war followed by the coronation of their highnesses, should something untoward happen to their majesties at war. As such, there has been little activity on the heraldic front.

The following names and armory have been submitted and are currently at the Kingdom level:
Arnkatla in Slægr - Name & Device

The following items have been forwarded to Society and are pending review:
Haakon Bjornsson - Augmentation Resub

The most recent LOAR from society (dated December 2019) offers:
Giovanni di Castellamare - Device Accepted

Please know that should anyone be interested in submitting or researching a name or armory, I remain at your service and always available. I assume the role of Baronial Herald, I would like to strive to keep our populace informed of Accolades, Words of Acclaim, and the status of our members Armorial and Name submissions, as well as offer some information about heraldry.

Additionally, if anyone is interested in learning or participating in heraldry, I will always be looking for assistance in the many facets of my duties both in and out of events. Please express your interest to me.


Serving Barony, Kingdom, and the Dream,
Gavine Armestrang
Trident Keype Pursuviant

Officer Meeting Minutes - March 2020

Barony of Darkwater Officer Meeting -March 2, 2020
Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lord Thomas von Wildtstein - Webmaster
Baroness Milesenda de Bourges - Baroness
Lady Margarita di Rossi - Chatelaine
HL Hextilda Marshall - Seneschal
HL Hadassah bat Josef - Chamberlain
HL David Archer - Acting Quartermaster
Gravin Eva van Oudeachterkol - Exchequer
HL Hywel ap Wyn - Knight’s Marshal

Officers Not in Attendance:
Baron James Highgate - Baron
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Hextilda Marshall
2. Seconded by: All officers
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Trailer Decision
2. Need ideas.
1. Brian is currently working on an idea.
3. Village Faire Bid
1. We have some that we are putting together, but still need to get them turned in.
2. HL Hywel ap Wyn is currently working with his canton on this.
4. Baroness Ilene Johnnestoune
1. Event Handbook
1. It has been pulled up, a run through has been done, and updates are being made.
2. Items that need to be at every event
3. What autocrats need to know and be aware of.
4. Goal is to have it ready to be looked at by officers and, ideally, ready to give out by end of April.
2. Constable - Lord Kylan Hundr (Not in attendance)
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Checkbook will be at the meeting on Thursday if anyone needs it.
2. People should do volunteer hours at Gulf Wars, as it gets the Barony money!
4. Quartermaster - David Archer (Acting)
1. In December he was removed from the Officer page on FB
1. Being added back by Hextilda
2. There are a number of things in storage.
1. Thrones have been there since a previous Baronials stepped down.
1. What do we want to do with these?
1. Bring up at Populace meeting
2. Hextilda asked if the paint can be removed?
3. Baroness Milesenda de Bourges - Thought we were salvaging the backs to make signs? But she doesn’t think we need to keep old things we aren’t using.
4. Thyri - Can we use them as a template for other chairs?
1. They are an older/perhaps not period set.
5. David will take pictures and bring them to the Thursday Populace meeting to show anyone that wants to see them.
2. We have the old 6 foot poles, that we replace with 8 foot poles.
1. We might want to sell them off or come up with a use for them.
1. No real need to keep as we have a number of other poles for the current tent needs.
2. Motion on the floor to sell the poles Baron Gavine Armestrang
3. Seconded my Baroness Milesenda de Bourge
4. Motion passed
3. Metal poles for carport
1. Some are bent
2. Do we want to get rid of them or do we want to try and fix the ones we have
1. Recycle them?
2. Motion to dispose of metal poles by Baron Gavine Armestrang
3. Seconded by Lady Ursula Blackpoole
4. Motion passed
1. Poles will be given to Thyri Bersi
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. Kingdom Art Sci went great!
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Demo, ARC, on the March 28th
1. Insurance form is good to go
2. Will be posting for people to sign up for volunteers
3. No heavy fighting. Fencing, Archery, and Arts are welcome to be there.
8. Marshal (Referee) - HL Hywel ap Wyn
1. He thinks he has found someone to take over - Amicus (Paul)
1. Working on paperwork now.
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. No archery during Gulf Wars this month
2. We need an archery marshall to take over
11. Thrown Weapons Marshal - No current Marshall
1. Still working on getting the authorization for this.
12. Webmaster - Lord Thomas von Wildtstein
1. No Report
2. Public Relations: Illene
1. We should be able to get something done with the website soon.
13. Chronicler - Lady Ursula Blackpool
1. Do we have a final list for the couples running for Baron and Baroness
1. Currently
1. Johan Craft and Vivienne le Corbeau
2. Calpurnia Fortunata and Christine Chabrier
3. David Archer and Adelina de Bretigny
4. Thyri Bersi and Toki Inn Eldri Bassi
2. Send a message to the Kingdom Seneschal before we print and publish the final copy to make sure it is okay before it is given out.
2. Trident Times/Blog
1. We have received letters from multiple offices.
2. We have had a February help wanted ad and would like to do this monthly. So keep sending her listings or say that you would like to run your listing from the previous month again.
1. Job name
2. Requirements
3. Who to contact
3. We can also add help wanted/volunteers for events for the blog too.
4. Share if you see anything interesting about SCA stuff… “Around the SCA World” would be great to add to.
5. War correspondent? We will mention this at populace meeting to see if anyone takes it.
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. They will be attending Gulf Wars, but they do NOT need retainers. Just have fun.
2. They should be back in regular meeting rotations now.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy
1. Business meeting is tomorrow at 7 PM at the American Legion in Casselberry
2. Going well and fairly good attendance
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. This Sunday at the Hart Library from 11-5
2. Scribal in April is on the 26th
3. Will check back for the schedule in May.
4. There will also be a day with other guilds all together so it is more a “guild day”
2. Brewer’s Guild - Cathy Abernathy
3. Cooking Guild - Lady Margarita di Rossi
1. Relatively new, but they are working on getting things started
2. Erika is also part of this.
4. Craftsman- Vacant at the moment
1. No Report
5. Costuming- Vacant at the moment
1. No Report
6. Fiber Arts - Baroness Ilene Johnnestoune
1. Money has been taken out of account and used to get storage containers
2. All items have been organized.
3. Material for looms was also gotten and will be used by Gavine to make those looms
4. Can I be reimbursed for the extra money I used?
5. Thomas has motioned for Ilene to be reimbursed 42.69
6. Seconded by Baron Gavine Armestrang
7. Motion has passed
7. Lampworker’s Guild - Lady Thyri Bersi
1. Will be at Village Faire
2. No glass and tools have been gotten!
8. Herbal Guild - Rahill
1. No Report
9. Dyers Guild - Leann Retzlaff
1. No Report
10. Performance/Bardic Guild - Vacant at the moment
1. No Report
9. Upcoming Events
1. Gathering at the Tavern - (Not in Attendance)
1. No Report
2. We need a bid for Village Faire
1. Ian is working on one
10. Announcements From the Populous
1. Gavin and Accordian Screen for announcements at events
1. We are working on a sign to post changes, etc. in the feast hall so people will know when events issues come up.
1. Kiwanis has the huge white board in the storage shed that can be used for events.
2. Looking to get a screen, 3 tiered screen, to help with information
1. Motion on the floor to get a folded screen at the price of 91.84
2. Seconded by Thomas Wildtstein
3. Motion passed
2. T-Shirts are in and will be at meetings
1. Need to bring cash or check as it is going to the barony not to Lana - So no Paypal
3. Zoom meeting - Baroness Ilene Johnnestoune
1. For the Pro Zoom Account it is 14.99 per month, per host.
1. This means that we can tie it to the Seneschal email so that it goes with that email.
2. We can have up to a 100 people attached
3. The meeting time will last 24 hours
4. We can also have multiple hosts on the meetings at a time
5. We could use this for classes, etc.
6. You can generate temp IDs for other people to use to do meetings/classes as well.
7. Could be used to record for notes, although right now, this would be way too big for sending.
1. Motion on the floor to spend the 14.99 per month for Zoom Pro Account
2. Seconded by Baroness Mistress Milesenda de Bourges
3. Motion passed by officers
4. We are going to check verbiage prior to next meeting to make sure it is okay.
11. Adjournment
1. Next Officer Meeting is on Zoom on Monday, March 30th
2. There is a business meeting on Thursday, March 5th
3. Next Business Meeting is Thursday, April 2nd at Fashion Square Mall
12. Meeting Closed - Baron Gavine Armstrang