November 2019 Business Meeting Minutes

Barony of Darkwater Business and Officer Meeting - November 7, 2019

Fashion Square Mall Community Room

Officers in Attendance:

Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal Baron Gavine Armestrang - Deputy Herald
Mistress Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Lord Thomas von Wildtstein - Webmaster
Baron James Highgate - Baron
Baroness Calpurnia Fortunata - Art Sci (Research and Projects)
Gravin Eva van Oudeachterkol - Exchequer
Mistress Milesenda de Bourges - Baroness
Lady Margarita di Rossi - Chatelaine

  

Officers Not in Attendance:

HL Toki inn Eldri Bassi - Archery Marshal

Baron Bil - Quartermaster

Chamberlain - HL Hadassah bat Josef

Librarian - HL Gareth Dalyngrige

Rapier Marshal - Master Clothar Bructerus

Knight’s Marshal - HL Hywel ap Wyn

HL Ephrem Orbeli - Herald

  

1. Call to order - Baron Gavine Armestrang - Deputy Herald
2. Greeting by Seneschal -  HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to wave the reading of last month’s minutes by Lord Thomas von Wildtstein
2. Seconded to pass by Baroness Calpurnia Fortunata
3. Vote passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Village Fair: We do not owe additional fees for the event.
2. Revisiting the financial policy. Do we have any questions? Do we need to reopen the vote?
1. Mistress Ilene Johnnestoune- Deputy Seneschal
1. Section 1E - Yahoo groups are being removed soon.
1. Can we move it to Facebook
1. At last update of financial policy, Society said that we could not have the forum as FB.
2. This needs to be addressed at a higher level - or we need to change our wording to Officer Email Group. We need to remove the wording about the officer’s list on Yahoo.
3. We would like to make a motion to remove the wording in section 1E about the officer’s list on Yahoo from the financial policy.
1. Seconded by Lord Thomas von Wildtstein
2. Vote passed
2. Section 2C - Why does the Exchequer need the information above and beyond the name and office?
1. Motion - Edit Section 2C to make the information for the Chronicler and Webminister to only have pertinent information, but keep Seneschal and ExChequer information the same.
2. Seconded by Lord Thomas von Wildtstein
3. Section 2E - Are we allowed to reimburse mileage for covered expenses?
1. Yes, as of recently.
4. Section 3D - Comps for Baronial Officers
1. As currently stated, if an officer is working at the event, they should be comped. But this should be reworded that officers that are working the entire/or a greater portion of the event should be comped.
1. Motion to reword Section 3D to be stated that an officer can be comped site fees on a case by case basis as approved by the Baronial Financial Committee.
2. Seconded by Lord Thomas von Wildtstein
3. Vote Passed
4. Gravin Eva van Oudeachterkol - Exchequer - abstained
5. Overall change of any reference of the Hospitaller to Chatelaine.
6. Section 3F - Comping the quartermaster for events when bringing in the Baronial Trailer. Can this be changed so that we are not reimbursing both mileage and comping the site fee.
1. Motion to change Section 3F wording for quartermaster to not be charged site fee or may be reimbursed mileage at the discretion of the quartermaster or their representative.
1. Seconded by Mistress Milesenda de Bourges
2. Vote passed.
7. Section 3KI - Change wording to children 17 and younger shall not be charged site fees. (update wording/ not a vote required change)
8. 5E4 - Re-absorbing the funds of the canton when not used.
1. This has been confirmed and is correct.
9. Final motion to approve all changes and submit the final financial policy.
1. Seconded by Mistress Milesenda de Bourges
2. Vote passed
3. Insurance
1. We have been having some problems with getting the insurance payments/coverage done in an expedited in a timely manner.
1. Can we change this so it is a phone call not a mailed thing.
1. Hextilda offers to have someone pay this and get it reimbursed at a later time.
1. Motion to have the insurance payment done via phone and then have the person that paid get reimbursed at a later time.
2. Seconded Lord Thomas von Wildtstein
3. Vote passed
4. We have two bids for Gathering of the Clans. Hwyl/ Ian and Mistress Catherine. Here are the  proposals. We still need bids on Village Fair for next year. Trident is taken care of.
1. Catherine Abernethy Bid - Gathering at the Tavern
1. List of activities and games
2. Bardic throughout event
3. Bardic challenge
4. Feast Meat and Potatoes
5. Thieves Guild and Trader’s Corner
6. Bar Wench Beauty Contest/Dancing after feast
2. Hywel ap Wyn - The Clans of Shakespeare
1. Mischievous elves, intrigue, etc.
2. Life and times of Shakespeare
3. Plays throughout the days for kids to learn the lines
1. Will perform at feast (Children)
4. Bardic circles
5. Each feast course is centered around a Shakespearan writings.
6. Shakespeare lyst field
3. We need to vote for the event that we would like to do:
1. Votes in favor of Gathering at the Tavern - 5
2. Votes in favor of The Clans of Shakespeare - 2
3. Winner of the event is Gathering at the Tavern
4. Looking to put in Loch Griffin’s bid to Village Faire
5. Trailor: we have been politely asked to stop using Baron Bill’s trailer. We voted on a new trailer a year ago and still not bought one. There is a proposal that we rent U-Hauls. Do we still want to buy a trailer.
1. Motion on the floor to have Hextilda, Gravin Eva van Oudeachterkol, and Gavine work together to purchase a trailer before the end of the 2019 year.
1. Seconded by Lord Thomas von Wildtstein
2. Vote passed
2. Exchequer (Treasurer) Gravin Eva van Oudeachterkol
1.  The below funds will expire and be returned to the general funds, as they have not been used.
1. Craft Guild 90.00 dollars 
2. Fiber Arts Guild and herbalism guild 90.00 dollars each 
3. Coronet repair fund - 331.00 dollars.
2. Village Fair 2019 awaiting reconciliation by epay.
1. Net gain is 2400.
3. Exchequer needs to have 60 dollars to enough in the office to purchase the forms for events.
1. Seconded by Lord Thomas von Wildtstein
2. Vote passed
4. Budget will be voted on in December
3. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1.  Chamberlain Margarita (Retention and Recruitment)
1. Lady of the Lakes: Please come help and take down
4. Motion by Seneschal to pass the remaining officer notes to be able to allow guest speakers to have the floor.
1. Seconded by Lord Thomas von Wildtstein
2. Vote passed
3. (Officer listing removed from the minutes/agenda)
5. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
5. Upcoming Events
1.  
6. General Business:
1. Orlando Renaissance Faire
1. AJ - The trouble that was had last time, has been taken care of. We came to you last January and talked to the Barony about coming back to the ORF.  We had a few changes in leadership and would like to, even at this moment, come back to ask you to be represented at the fair.
1. The event is the first full weekend in December - 6-8
2. They are working on getting a better reception for education day and for the event as a whole.
3. Could be as small as one 10x10 or as much as 3 10x10
4. We really want to build and grow the festival and would love to make the relationship between the ORF and SCA better.
5. Could this be a “guild day” event - All arts come together to work on art at the event.
6. We can comp parking and entry fees with a showing of the card. Or we can create a list for this.
7. Event steward - In charge of the event - Lady Margarita di Rossi
8. 2 days shades - 16x16 and 12x12
9. Free to park and entry
10. Motion to have a Darkwater Guild Day presence at the Orlando Renaissance Festival the weekend of December 6-8
1. Seconded by Baron James Highgate
2. Vote passed
2.  We have said no at this time for the Black Knights and the Boy Scout events
7. Upcoming events-
1.   Trident Tourney -  We need classes for the event. See the autocrat if you would like to teach.
8. Guilds - Scribal has been cancelled for December but Fiber has more to come.
9. Announcements From the Populous  
1. If you are coming to Moot, please consider helping clean up at end of event.
2. Lana and James will not be at Lady of the Lakes on Saturday, but will be there Sunday.
10. Adjournment
1. Next Meeting December 5, 2019
11. Meeting Closed - HL Ephrem Orbeli

Letter From the Marshal

We have two practices that are being held weekly for any fighters looking to advance their skills. One on Wednesday nights at Redbug Lake Park and one on Sunday afternoons at Lake Fairview Park. If you have a youth interested in fighting please have the parent email the Marshal or reach out to the Darkwater fighters group to make sure Marshal and gear will be available.

There is a lot of repairs needing to be made to the current loaner armor. If you are interested in helping please reach out to the marshal at marshal@baronyofdarkwater.org (No prior armoring skills required though they would be preferred).

HL Hywel Ap Wyn

Darkwater Marshal

Darkwater Financial Policy

Following is the Financial Policy reflecting all the changes discussed and voted on during the 11/7/19 Officers Meeting. (Thank you, Carmen, for the detailed minutes!)

Gravin Eva van Oudeachterkol,
Exchequer, Barony of Darkwater

Financial Policies for the Barony of Darkwater

All changes voted and approved by Financial Committee on November 7, 2019

1. FINANCIAL COMMITTEE

a. The Financial Committee of the Barony of Darkwater is composed of the Baronial Coronets voting as one, the Seneschal, Chancellor of the Exchequer, Knight’s Marshal, the Minister of Arts and Sciences, Chronicler, Herald, Chatelaine, and Web Minister.

b. A quorum is necessary to enact any motions before the Financial Committee. A quorum shall consist of 5 (five) of the above named positions, one of which must be either the Seneschal or the Exchequer. Officer may attend via electronic means to be included in the quorum.”

c. The terms of the officers will run concurrently with the terms of their office. The term of the Baronial Coronets shall run concurrently for the duration of the reign.

d. The Financial Committee will meet monthly at the Baronial Officer's meetings unless the officer’s meeting is canceled. At the request of the Seneschal or the Chancellor of Exchequer additional meetings may be called. “If such meetings are held at a scheduled Baronial activity, for instance, an event, a Fighting Practice, a Monthly Business meeting, a General Populace Arts and Sciences Meeting, no prior notice is required. No member of the Financial Committee shall be required to pay a site fee in order to attend a meeting. If the meeting is not held at a regularly scheduled Baronial activity, 24 (twenty-four) hours notice via electronic means is required.

e. The Seneschal exclusively has the ability to hold a meeting via electronic means, including, but not limited to email, on line real time group discussion. Facebook is acceptable to give notice of such a meeting but is proscribed from use for that purpose. 24 (twenty-four) hour notice must be given to all officers either via email or telephone message of the time and method as well as the topic. Only one topic is allowed for each of these meetings.

f. The Barony must have a copy of the Financial Policy on file with the Kingdom Chancellor of the Exchequer. Any changes to the Financial Policy should be forwarded to the Kingdom Chancellor of the Exchequer within thirty (30) days.

g. The Baronial Financial Committee must approve the Baronial Financial Policy. Financial Committee meetings at which financial policies are approved are open to all Baronial members.

h. The Barony Chancellor of the Exchequer must see that the Barony has a current copy of the Kingdom Financial Policy.

2. EXPENDITURES

a. Expenditures must follow Corporate and Kingdom Financial Policy. The Seneschal and the Chancellor of the Exchequer, or their deputies, must review and sign the request form, following the guideline of less than $101 two signatures, one from each office, are required. For amounts over $100 and less than $500, in addition to a signature from the office of the Seneschal and one from the office of the Exchequer, at least one of the coronets shall also sign the check request form. For amounts over $501, a motion must be approved by the Financial Committee for the expenditure.

b. Baronial officers must submit their budget requests to the Baronial Chancellor of the Exchequer and the Baronial Seneschal.

c. The Seneschal shall maintain a roster of all Officers, including SCA name, legal name, postal address, email address, telephone number, membership number and expiry date. They are required to share this information with the Exchequer to facilitate creation of the annual budget and for other necessary purposes pertaining to the function of the office. The Web Minister and the Chronicler shall maintain pertinent contact information.

d. An annual budget shall be prepared by the Baronial Chancellor of the Exchequer and the Baronial Seneschal. Approval of the majority of the Baronial Financial Committee will be required for the passage and implementation of the budget. The budget shall be prepared and approved before the end of the fiscal year.

e. Unbudgeted items must be approved by a majority of the Baronial Financial Committee on a case-by- case basis.

i. Items may be approved, rejected or sent back for revision and resubmission at a later date.

ii. These proposed items must be acted upon by the Baronial Financial Committee within one month of the date that they are brought before it unless otherwise noted as part of the submission.

f. Expenditures for the Baronial Officers shall be for the normal costs of running the office within the budgetary guidelines approved by the Financial Committee.

g. Covered expenses include but are not limited to: postage, communications, office supplies, printing, copies, equipment for office or event use, reference material that remains Baronial property, travel and meals for corporate sponsored symposiums and mileage based on the currently allowed IRS rate for non-profit groups or payment by receipt tendered. Mileage at the rates stated above, as well as other related expenses may also be reimbursed for the transporting of Baronial Regalia. Any questions concerning additional legitimate expenses should be forwarded to the Baronial Chancellor of the Exchequer.

h. Examples of uncovered expenses: any expenses prohibited by SCA Financial Policy, including alcohol for consumption and personal gifts, administrative food expense and administrative travel within the Kingdom with the exception of travel reimbursements as defined elsewhere in this Policy. In any disputes, the decision of the Kingdom Exchequer shall be final.

i. Any reimbursement or expense not covered by the budget or financial policy that is equal to or less than one hundred and one ($101.00) dollars must be approved by the Baronial Seneschal, except those expenses directly pertaining to event operation and administration and to member discounts as established by the SCA, Inc. corporation.

j. If in agreement, the Seneschal and Chancellor of the Exchequer may approve any expenditure of up to three hundred and one (301) dollars, which must be reviewed at the next Officers meeting. This is intended to cover unexpected or emergency needs.

k. Any approved reimbursements must be made within 30 days following receipt of the written request for funds.

l. No reimbursement requests received six months or more after the occurrence of the expense shall be approved. This provision may be waived under extraordinary circumstances by approval of the Financial Committee on a case-by-case basis.

m. At the end of each fiscal year, any unused Baronial officer budget will return to the Baronial general fund.

n. Every effort should be made to make purchases in tax excempt status. Sales tax will not be reimbursed, except by a vote of the financial committee.

3. BARONIAL EVENTS

a. Baronial Events consist of the following: Trident Tourney, Gathering of the Clans and Village Faire.

i. Additional events approved by the Barony Financial Committee

b. The Seneschal or his designated deputy shall oversee the events bids for Baronial events.

c. At Baronial Events the Event Steward, the Feast Steward and the Reservation Steward will not be charged site fees. Another member may be designated in their place.

d. Greater Baronial Officers will not be charged site fees at any Baronial Event on a case by case basis as approved by the Financial Committee where they are performing the duties of their office for a greater portion of the event.

e. Kingdom Officers attending a Baronial event for the primary purpose of fulfilling their duties as a Kingdom Officer will not be charged site fee.

f. At any Baronial Event where the Baronial Regalia is needed, one (1) representative of the Quartermaster's office will not be charged site fees or will be reimbursed for mileage, but not both, at the discretion of the Quartermaster or their representative.

g. Sitting Crowns and Heirs of Trimaris will not be charged feast, site or bed fees for any baronial event.

h. Visiting Crowns and Heirs of other Kingdoms will not be charged feast, site or bed fees for any baronial event conditional on providing two weeks notification to reservations. (Beds and Feast subject to availability)

i. In support of the Baronial Treaty, visiting Trimaris Landed Baronial Nobles will not be charged for feast or site fee if they notify reservations at least two (2) weeks before the event.

i. If the terms of the Treaty changes those changes can be ratified by a vote of the Financial committee and added the next time the financial policy is updated.

j. The Financial Committee may approve that additional staff members not be charged site fees. (For example, the Class Coordinator at Village Faire.)

k. Families and children are welcome at Baronial events and shall be charged site fees as follows:

i. Children seventeen (17) years old and younger shall not be charged site fees.

1. This does not apply to Bed, Feast and other fees beyond site fees, unless noted as part of reservation information.

ii. No family shall pay more than three adult site fees. “Family” is defined as per Society membership policy.

1. This does not apply to Bed, Feast and other fees beyond site fees, unless noted as part of reservation information.

iii. Members attending a Baronial event who are charged a full adult event fee may receive a member discount based on event reservation fees and Society membership policy.

4. SIGNATORIES

a. Designated signatories for the Barony will be: Baronial Chancellor of the Exchequer, Baronial Seneschal, Kingdom Chancellor of the Exchequer (or that of their appointed deputy), and selected deputies to the Chancellor of the Exchequer and the Seneschal. Additional signatories beyond this list may be added by agreement of the Baronial Seneschal and Baronial Chancellor of the Exchequer

i. Sovereigns, Consorts, and their heirs of Kingdoms and Principalities, Landed nobles and their heirs as defined in the SCA Governing Documents are not allowed to be signatories on any SCA account while they hold that status.

b. All signatories must be members in good standing.

c. No signatory may be one of the required signatures on any check written to themselves or their immediate family or cohabitants.

d. The Exchequer is required to maintain a roster of all signers on all bank accounts, including their SCA name, legal name, postal address, email address, telephone number, membership number and expiry date. This information will be included in the quarterly reports to the Kingdom Exchequer.

e. The Barony Chancellor of the Exchequer will be the only person to manage the Barony checkbook.

i. If the Chancellor of the Exchequer is going to be unavailable, for example, an extended vacation, arrangements must be made for the checkbook to be entrusted to a member of the Financial Committee or the Deputy Exchequer, and the Seneschal must be notified and approve the arrangements.

ii. If the Barony checkbook is entrusted to an officer other than the Exchequer, a full review of all checks written during the time it was entrusted must be completed within thirty (30) days of the return of the Chancellor of the Exchequer by both the Exchequer and the Seneschal

5. FINANCIAL RECORDS

a. All Baronial financial records must be kept using double-entry bookkeeping methods and follow all Kingdom and Society guidelines.

b. SPECIAL PURPOSE FUNDS OF THE BARONY

i. The Barony may create special purpose funds as needed and as approved by the Financial Committee.

ii. All special funds must have a designated secondary purpose.

iii. All special funds must be used for their intended purpose. Upon completion of that purpose, or termination of that fund, all remaining monies shall be transferred to the Barony general fund, unless otherwise specified in Baronial Financial Policy.

iv. All special funds, including funds held for cantons, which have no activity for three (3) years will be transferred to the Barony general fund and no longer be available toward that special fund. The barony may however create a new special fund for the same purpose if desired later.

c. The final purpose of all special funds will be the general fund.

6. FINANCIAL REPORTING AND DISCLOSURE

a. The Baronial Chancellor of the Exchequer will provide to the Baronial Seneschal on a quarterly basis copies of documents and electronic storage media that would allow for reconstruction of the Baronial books.

b. The Barony will report quarterly to the Kingdom Chancellor of the Exchequer or their appointed deputy (Deputy Exchequer for Local Reports). Failure to file required reports within thirty (30) days after the report deadline, as defined by the Kingdom Chancellor of the Exchequer or their designated Deputy, may be grounds for suspension and/or replacement of the Chancellor of the Exchequer

c. The Chancellor of the Exchequer must provide a copy of the quarterly report to the Seneschal.

d. The Seneschal or the Exchequer of any Cantons of the Barony must provide a copy of the quarterly report to the Chancellor of the Exchequer.

e. Financial statements consisting of a Comparative Balance Sheet and Income and Expense Statement must be made available to the public at least annually, whether published in Barony newsletter or distributed to the membership in some other form. A copy of this statement must be sent to the Kingdom Chancellor of the Exchequer.

7. CONTROLLING CASH RECEIPTS

a. Cash control procedures for Baronial events will be established by the Chancellor of the Exchequer in compliance with the Trimaris Kingdom Event Handbook.

b. The Barony Seneschal will be notified as to all cash received at the end of any event run by the Barony.

c. The Barony Chancellor of the Exchequer will provide a detailed report of receipts and expenses after the closing of the books for any baronial run event to the Barony Seneschal.

d. The Barony must deposit any funds raised into an SCA, Inc bank account and follow established SCA, Inc cash control procedures as described in Society Financial Policy and Kingdom Financial Policy.

e. All Event funds should be deposited within seven (7) days. This period may be changed by Society Financial Policy and Kingdom Financial Policy

f. Personal checks written for amounts exceeding Five Hundred (500) dollars will not be accepted by the Barony. Payments for amounts in excess of the limit must be made by money order or cashier's check or their equivalent. The Seneschal and Chancellor of Exchequer if in agreement, can on a case by case basis make an exception.

8. INVESTMENT PLANNING

a. Excess money may be invested in accordance with Society invest policies by written approval of the Seneschal and Chancellor of the Exchequer.

b. When making Investments, an excess of at least 10% of the budget should always available for unbudgeted expenditures, in addition to a sum equivalent to at least one event’s expected expenses.

9. REVIEW AND AMENDING FINANCIAL POLICY

a. Barony Financial Policy will be reviewed whenever the office of the Barony Seneschal changes hands, or every two (2) years.

b. Any member of the Financial Committee may submit proposed changes to the Financial Policy at any time. Suggestions from the populace are always welcome.

c. Changes in Financial Policy will be reviewed and decided by the Baronial Financial Committee. Both the Seneschal and Chancellor of the Exchequer must be present, in person, electronically or by proxy to an individual not otherwise having a vote on the Financial Committee, for any vote concerning Financial policy changes.

d. Financial Policy will be interpreted by the Coronets, the Baronial Seneschal and the Baronial Chancellor of the Exchequer. If a consensus cannot be reached, a decision by the Kingdom Chancellor of the Exchequer will be final.

e. The Financial Committee must review and either re-approve or revise the financial policy whenever the Barony appoints a new Seneschal, or every two (2) years. The review must be done within sixty (60) days of the new Seneschal taking office. Notice of the Financial Policy's re-approval, signed by both the Baronial Seneschal and Exchequer, OR a copy of the branch's revised Financial Policy must be forwarded to the Kingdom Chancellor of the Exchequer within thirty (30) days.

Class Schedule - November-December 2019

Salvete, amiciis! Here is the Thursday schedule for the rest of the year!

November 14: Reticello with Adelina
November 21: Basic Hand Stitches with Alysoun
November 28: No meeting (Thanksgiving!)


December 5: Business meeting
December 12: Holiday party and gift exchange
December 19: No meeting
December 26: No meeting

Baroness Calpurnia Fortunata

Arts & Sciences 

Chatelaine Letter - November 2019

Hello,

First let me say thank you to everyone for helping make this Barony amazing.

The upcoming events for the chatelaine's office:

Nov 9-10 the final weekend of Lady of the Lakes. If you are free please come join us and have some fun. Sunday we'll need lots of hands to take down the site. Many hands make light work.
The first weekend went really well. There was lots of interest so those emails will be parcelled out shortly.

Thank you,
Lady Margarita di Rossi
Chatelaine

Seneschal Letter - November 2019

A couple brief notes:

The contracts have been confirmed by the Kiwanis club for our events next year:

• Trident Tourney Jan 24th -26th 
• Clans May 8th-10th
• Village Fair on Sept 25th-27th 

We are looking for bids for Village Fair of next year (2020). 

HL Hextilda Marshall

Seneschal

From The Coronets - November 2019

Unto the Barony of Darkwater do their Excellencies, James and Milesenda, send greeting!

At the time of this letter we are just beginning the Lady of the Lakes demo and we would like to praise all the hard work being put in by the demo and event staff as well as those who are planning to attend. Kids Day at the demo, especially the day after Halloween, is likely to be an endurance trial and we’re looking forwards to seeing everyone there this weekend. We will, however, be missing the Saturday of next weekend in order to attend Crown Lyst and see which of the many worthies entered into the tourney become our next heirs. This tourney is of particular importance to us because those heirs will be Crown when our baronial polling takes place.

We would like to apologize for our recent absences at meetings – our mundane work schedule has changed for this school year and it’s playing merry hob with our ability to do things in the evening; additionally, my second job schedule is making that worse. The good news, however, is that it does have an end date; after the middle of December, I will have a different second job schedule which will make attending evening meetings much easier. We greatly appreciate everyone’s understanding on this given how often we meet. We will, absolutely, be present for the officers meetings in November and December.

Last but not least, we have Trident Tourney coming up; if you have some time available please reach out to the event steward or the various positions. There is always more help needed.

Yours in service to the Dream,

James and Milesenda
Baron and Baroness of Darkwater

Exchequer Letter - November 2019

Greetings to the Barony of Darkwater on this fine fall day in October, 2019,
From Gravin Eva van Oudeachterkol, OR, CSC, OM, CBT, OAP, OOS, OLHT, ODD, OAG
Exchequer, Barony of Darkwater


Here in the counting house it has been a busy month. Every month brings something to record, whether it is supporting an event that is about to happen or documenting an event just passed. Each event involves this office from the planning through execution to the final reports. Our local office works with the Kingdom e-pay deputy to ensure all the credit card payments , both before -hand and at the door, are processed, and the money is received by the Barony. Village Fair was held in September, so October has been dedicated to collecting and verifying receipts, processing refunds, and compiling the post event report. This takes a few weeks in order to collect the information from so many sources.

Let me introduce the three current Deputy Exchequers. Illona of Darkwater has been learning about the office for most of a year. She has recently agreed to become the Drop Dead Deputy, huzzah! Hanzo Makoto, also the Event Steward for Trident 2020, has been introduced to this office within the last six months. Both of these folks have just helped finish the Third Quarter report to the Kingdom-good job! The third deputy is Lady Angeline, who has been supporting the office in many ways for three years.

The Quartermaster is also a deputy of this office. Many thanks to Baron Bilgisayer for his devotion to moving around the Baronial equipment for nigh on two years.

Interest in accounting practices and banking, a current membership and being over 18 are most of the requirements for becoming involved in the Exchequer Office. There is training and practice and excellent support for this vital office. Please drop me a line at exchequer@baronyofdarkwater.org if you are interested in learning more.

The office of the exchequer is very detail-oriented since the reports from a barony become part of the report from a kingdom which becomes part of the final report the Society makes to the IRS. From bank accounts to inventories, event registration to site contracts, officer budgets to guild support, there are many interesting aspects to focus on.

From The Kingdom

The Sundial Herald recently shared a blog post on the Society policy regarding religion and ceremonies.  Check it out!

Religion & Ceremonies in the SCA