Thursday, July 9, 2020

Populace Meeting Minutes July 2020

July 2, 2020: Barony of Darkwater Populace Meeting - Zoom meeting online


Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL David Archer - Quartermaster
Gravin Eva van Oudeachterkol - Exchequer
Lord Thomas von Wildtstein - Webmaster
Lady Margarita di Rossi - Chatelaine
Baron James Highgate - Baron
Baroness Milesenda de Bourges - Baroness
HL Hywel ap Wyn - Knight’s Marshal

Officers Not in Attendance:
HL Calpurnia Fortunata - Art Sci (Research and Projects)
HRH Islay Elspeth of Glen Meara
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL Hadassah bat Josef - Chamberlain


  1. Call to order - Baron Gavine Armestrang - Herald
  2. Greeting by Seneschal - HL Hextilda Marshall
    1. SCA local chapter description
  3. Confirm Minutes Approved Offline
    1. Motion to approve the minutes:
    2. Seconded by:
    3. Motion passed
  4. Officers reports.
    1. Seneschal (President) HL Hextilda Marshall
      1. We do not have any word on the polling but we are awaiting word so we can plan for the future.
      2. The officers decided to cancel the contract with Kiwanis for Village Faire
        1. There will still be a Village Faire of some kind
          1. We have received the refund check for both Clans and Village Faire
          2. They are excited to have us back at a later date and understand why we are not returning at this time.
        2. We would like to hear what your thoughts and ideas are about how this event should be held.
          1. Options at this time:
            1. Meet at a park
            2. 2 day event with fighters on one day and art another
            3. All online
            4. Baron Gavine Armestrang: This is more than just VF. This is also kind of to start getting a bit more information on what
            5. Lady Ursula Blackpoole: read over the notes from the previous Officer meeting to touch on thoughts brought up then.
            6. HL Hextilda Marshall reminded everyone about the idea of using color bracelets to show your level of comfort with a hug, touching, or social distancing.
              1. HL David Archer - for the bracelets, we should talk to other seneschals in the Kingdom to coordinate the color scheme for this.
              2. Propose to other Baronies
            7. Question to the Populace: How do you feel about coming back, what is your safety level, etc?
              1. Baron James Highgate: Guiding star on this is to wait on anything, even a day trip, until numbers are getting lower… Much lower.
              2. Mistress Adelheid Leinwater: A month and a ½ is short notice, even for a day event. I suggest a virtual event and if for some reason we can get together, we can find a park/somewhere to put it together. Flu season is real, even when we don’t have Covid. But this is when school goes back and I don’t think we want to think about an event when there might be a Covid upswing at that time.
                1. I don’t think the Kingdom has even allowed a meeting face to face
                  1. Hextilda said we can plan, but we can’t really have it yet.
              3. Lady Ursula Blackpoole: Really feels this is dangerous when this is when we are going back to school and a number of us are teachers and that is dangerous for us to feel like we might be bringing the virus into an event with our friends and loved ones.
              4. Baroness Ilene Johnnestoune: I think the whole idea of the wrist bands, while cool, needs to be set aside until we have a definite get back together again. There has to be a flyer, regardless of what we plan, turned into Talewinds, so that we can have a court if our Baron and Baroness would like to.
              5. Gravin Eva van Oudeachterko: Thank you Adelheid for saying what I was thinking. I would like to also have a virtual event. We could have classes, an official court, etc.
              6. HL David Archer: Based on the new school situation, we agree and support we should cancel all in person from events till the start of the year. ~ David & Brittany
              7. Brian Retzlaff: I vote nothing in person until 2 months after we get the all clear.
              8. Christine Chabrier: At the A/S meeting, she volunteered to talk to another group about a Art/Sci competition. They are having another meeting as we meet now, and they will be doing a virtual A/S competition in the future. This could be used as guidelines, etc for doing this. I think we should plan to do it the A/S Regional virtually in case we need it.
              9. Lady Thyri Bersi: Not just the numbers going down, will make it okay for an event. Going downward does not make us safe.
              10. Mistress Adelheid Leinwater: She is going to take the information Christine and the A/S meeting talked about and go to the Laurels to see if we can have the Regional Art/Sci virtually? This even could be really large as it is online and would have a larger Kingdom approach.
              11. Michael De Lace: I want to have events this weekend, as a fighter, but I do think we need to be safe.
              12. THL Valgard: I feel safe, but I respect everyone else’s opinion about holding off. Though I would like to get back with the fighting community.
              13. Lady Ursula Backpoole: I think we definitely need to talk to IAN to see if he wants to have his event at Trident or Clans. We should NOT just put a virtual event on him without talking to him first.
              14. HL Hywel ap Wyn: would like to move his event to a real event
                1. Question: Do you want to have your event at Trident - at the Investiture?
                  1. He is okay with it, but would like to check with his people beforehand to make sure they are okay with it.
              15. Mistress Adelheid Leinwater: Can we schedule an additional meeting to plan the VF online event?
                1. We will message back and forth with Baroness Milesenda de Bourges to make a day for a meeting where we can plan this.
              16. Even if we do a 1 day event in the future: We need a fighter event. So that they can play as well.
              17. Baroness Ilene Johnnestoune- : Thumbs up and down on a virtual meeting.
                1. 13 votes to have the event online with 22 people in the room.
              18. HL Hextilda Marshall: Motion to move Village Faire to a virtual event in September.
                1. HL David Archer Seconded the motion
                2. Motion Passed by the officers
      3. When will officers make a decision to participate in Lady of the Lakes:
        1. Lady Ursula Blackpoole - Wait till August to make a decision
        2. Mistress Adelheid Leinwater- Let the people from Lady of the Lakes know that we will not be present so that they can start to prepare.
        3. Christine Chabrier - Considering the number of people that don’t wear masks here in Lake County. I don’t think we should attend.
        4. LeAnn Meyrick- My family will NOT be attending.
        5. Baroness Ilene Johnnestoune- My first event should be with friends and family I know and will try to be safe. Not 1000s of strangers with bad behaviors we have seen in previous years.
        6. HL Tahmineh Ctesiphoni: Plan for the best and I love the optimism in the room, but realistically we probably will not be able to hold events in November and December. If everyone was social distancing/wearing masks, etc, then maybe, but since that isn’t what we are seeing.
        7. Lady Thyri Bersi - Toki has recovered from Cancer. Due to this, we will NOT be at Lady of the Lakes
      4. How large would a fighter event be?
        1. What does Duke U. normally run.
          1. A decent attendance with many people.
          2. When it is announced that an official event with fighting is allowed, everyone will be there.
        2. Mistress Adelheid Leinwater: I have been to a couple Duke U events and both had an easy 100 at those.
        3. Lady Thyri Bersi: TAD is a martial event for archery and it runs about 75-100 for it.
        4. Baron Gavine Armstrang - A just fighter event will be easier to plan than a more involved/regular type of event. If we do plan to have Trident: It still needs to be planned. It is easier to cancel than plan at the last minute.
        5. Mistress Adelheid Leinwater: Might want a larger than normal event staff. If it is okay to happen, Trident will be a very LARGE event as it will be one of the first events we have face-to-face and it will be an investiture. We will probably have close to 300 or 350 people there.
        6. HL David Archer - We currently have the highest rate in the whole country. And number 6 in highest number of cases and total deather. Keep that in mind when you are thinking about events.
      5. I am currently at the ½ way mark of my Seneschal and would love to get deputies in line
        1. Currently we have one: Baroness Ilene Johnnestoune
        2. But we are always ready to look for others interested.
    2. Constable - Lord Kylan Hundr
      1. No Report
    3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
      1. All of our outstanding check requests have been paid
      2. Let her know if you have any that you need to be paid
      3. Insurance
        1. If you reschedule in the same year, we get a full refund
          1. As we are doing refunds to be used for next year, we will get ½ of the amount back.
      4. We had a successful class for reservations through Zoom
      5. Contact the deputy of training if you are interested in Exchequer 101 that will be held on July 15th.
      6. Remember that reports are due: Officers and Cantons! Please email her with questions.
    4. Quartermaster - David Archer
      1. Populace - Some things have been donated. Please check the meeting notes from Monday to see them.
    5. Art Sci (Research and Projects) -HL Calpurnia Fortunata ( not in attendance)
      1. She is currently looking for a deputy as she is at her ½ way point.
      2. The class schedule is good at this time
      3. We would like to have people to teach after July. Please see her if you need to talk.
    6. Herald - Baron Gavine Armestrang
      1. No Report
    7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
      1. Lady of the Lakes is currently planning to go forth as scheduled
        1. She has let them know that we do NOT know for sure what we will be doing at that time.
        2. We are still planning for it, in the hopes that we do have an event.
          1. At this time, we cannot post about an event online until the SCA allows it. Noted by Lady Thyri Bersi
      2. Currently she is looking for someone to take on deputy for her office as well.
    8. Marshal (Referee) - HL Hywel ap Wyn (Not in attendance)
      1. No Report
    9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
      1. No Report
    10. Archery Marshal - HL Toki inn Eldri Bassi
      1. Darkwater Archery Marshal is also available for a new deputy to take over.
      2. You do have to be warranted, but reach out and I will help you on your way.
    11. Thrown Weapons Marshal - No current Marshall
      1. No Report
    12. Webmaster - Lord Thomas von Wildtstein
      1. No Report
    13. Chronicler - Lady Ursula Blackpool
      1. Please send us or post your stuff - What hobbies are you working on? Send us pictures or a handout that we can post online. We would like to keep the SCA alive and interesting, even if it has to be online instead of in person.
  5. HRH Islay Elspeth of Glen Meara (Not in attendance)
    1. No Report
  6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
    1. Apology for not being at the Officer Meeting
    2. It is really wonderful to see how people are trying to keep the SCA alive in this, but remember to go slowly and carefully.
    3. Please don’t take the risk of meeting up when it is not more important than your health and well being.
  7. Cantons
    1. Loch Griffin - HL Hywel ap Wyn
      1. No Report at this time
    2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
      1. Did the scheduling time work out for the 18th for a meeting?
        1. In theory on the 18th of July Swamp Keep will have a social hour.
        2. She is checking with Baroness Ilene Johnnestoune
    3. Seminole County SCA group - Cathy Abernathy
      1. No Report at this time
  8. Guilds
    1. Scribal - Mistress Milesenda de Bourges
      1. No report
    2. Brewer’s Guild - Cathy Abernathy
      1. No report
    3. Fiber Arts - Baroness Ilene Johnnestoune
      1. No report
    4. Lampworkers Guild - Lady Thyri Bersi
      1. No report
    5. Dyers Guild - LeAnn Meyrick
      1. No report
    6. Performance/Bardic Guild - ?
      1. No report
    7. Cooking Guild - Lady Margarita di Rossi
      1. No report
    8. Costuming Guild - ?
      1. No report
    9. Herbal - Lady Rahil bint Haroun
      1. No report
    10. Craftsman - ?
      1. No report
    11. Defense - ?
      1. No report
  9. Upcoming Events
    1. Currently on Hold
  10. Announcements From the Populous
    1. Mistress Adelheid Leinwater: Is putting together a calendar for Zoom/Virtual Events will be listed.
      1. To make everyone’s life easier at being able to find events and meetings that are coming up virtually.
      2. This would allow us to post the Zoom links to the calendar so that we don’t have to go back and forth to get to the links when it is time to meet.
      3. We extended this offer to the other groups in the Kingdom at the Art/Sci meeting for the Kingdom last night. This way smaller groups, that don’t have access to the things they need, could have support, a Zoom room, etc.
      4. Please email any classes to Baroness Ilene Johnnestouneor Mistress Adelheid Leinwater
    2. Upcoming classes:
      1. Christine de Pizan taught by HL Adelina
        1. Time: Jul 9, 2020 07:00 PM
      2. Home Apothecary Part #1 (salves and other items) taught by Meisterin Adelheid
        1. Time: Jul 16, 2020 07:00 PM
      3. Home Apothecary Part #2 Making tallow and soap taught by Meisterin Adelheid
        1. Time: Jul 23, 2020 07:00 PM
      4. Papyrus Making taught by Master Udvarhelyi Barar Aeryck
        1. Time: Jul 30, 2020 07:00 PM
  11. Adjournment
    1. Next Officer Meeting is on Zoom on Monday, August 3rd
    2. There is a populace meeting on Thursday, August 6th
    3. Next Business Meeting at Fashion Square Mall is on hold
  12. Meeting Closed - Baron Gavine Armstrang

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