Officer Meeting Minutes February 2021

Barony of Darkwater Officer Meeting - February 1, 2021

Zoom meeting online


Officers in Attendance:
Lady Ursula Blackpool - Constable
Lady Leane Meyrick - Chronicler
Mistress Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
HL Toki inn Eldri Bassi - Archery Marshal
HL Thomas von Wildtstein - Webmaster
HL Taran Saraev - Art Sci (Research and Projects)
HL Hadassah bat Josef - Chamberlain
Baron James Highgate - Baron
Vivienne or HL Hywel ap Wyn - Knight’s Marshal
Gravin Eva van Oudeachterkol - Exchequer
Ilona of Darkwater Exchequer Deputy
Lady Margarita di Rossi - Chatelaine
Baroness Milesenda de Bourges - Baroness

Officers Not in Attendance:
HL Hextilda Marshall - Seneschal
Baron Gavine Armestrang - Herald
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL David Archer - Quartermaster

Mistress Christine Chabrier, OL- Seneschal of the Canton of Loch Gryffyn

1. Call to order - Baroness Ilene Johnnestoune - Herald
2. Greeting by Seneschal - Baroness Ilene Johnnestoune - Deputy Seneschal
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: Baroness Ilene Johnnestoune
2. Seconded by: Baron James Highgate
3. Motion passed
4. Officers reports.
1. Seneschal (President) Baroness Ilene Johnnestoune - Deputy
1. Hextilda has classes and will be unable to attend on Mondays
2. We had said we were going to revisit the subject of in person meetings at the mall every month. Up until this point the consensus has been that there is no financial sense in paying for the small room when we can only have probably about six people in there, especially when we're not able to do events to have income coming in. I would like to propose and Hextilda’s in agreement on this, that we table any discussion of in person meetings at a mall until the kingdom changes our wave status. When the status changes and we're allowed to have more people in an indoor space, then it is worth revisiting that question to see if it’s financially feasible. Is everybody okay with saying we're going to table that?
1. Leane - Are we going to need a motion for that? I thought tables had to have a motion and a second.
2. Ilene - If somebody knows the rules better than I do, by all means chime in but my understanding is, only if it’s a financial question.
3. Ursula - Technically, Sam made a motion and in chat Thomas seconded the motion.
4. Ilene - Is there anyone who objects to that concept?
5. Motion by Baroness Ilene Johnnestoune to table mall meetings until there is a favorable change in status.
1. Second by Thomas in chat
2. approved to table
3. Because our state regulations are wide open and wave one allows for a group activity up to 50 people, if an individual wants to organize an outside function, such as a class, a stitch and bitch picnic, something like that, they are welcome to organize it themselves. They are welcome to advertise it on the group's page but the Barony itself would not sponsor any of those activities, but we're not going to prohibit them. It is within the state guidelines and it is within the kingdom guidelines.That is what Hextilda and I suggest. Does anybody have any thoughts on that?
1. Gravin Eva - From the Exchequer point of view, if the Barony is not sponsoring it, it is not covered by the insurance.
2. Ilene - That is something to consider. If we said that Lady Jane Doe is going to do a stitch and bitch for Magnolia park on this day and the Barony of Darkwater has no problem with that, would it then fall under our insurance coverage? I’m wondering where we hit that fighter practice level.
3. Gravin Eva - To fall under the insurance, it has to be something that the Barony is sponsoring, announcing in their newsletter, and on their other platforms. Gotcha. If someone posted to Darkwater Populace, hey I'm having a party, needs help, or a get together, that's not the Barony sponsoring it. That's not the Bernie's sponsoring it,
4. LeAnn - Does that get a little muddy? We weren't allowing the fighters to post practices on the Barony page.
5. Toki - Unless they were sponsored.
6. Ilene - Part of the reason we were not initially allowing fighter practice to be announced was because we had specifically said that fighter practices could not happen. During that time frame, allowing somebody to announce a fighter practice was going against what was announced. Now that it has been, anybody who's holding unofficial practices is allowed to post that.
7. Viviene - You guys did allow cross posting of other people's practices to our page. Just not our own.
8. Ilene - My thought would be that unsponsored is probably still a better option. We're not taking any responsibility for it.
9. Carmen - That sounds fine except that if people who show up for the stitch and bitch or something like that, if one of them got COVID in there with a fighter, then that person goes not knowing they have it, then the sponsored fighter event ends up being something. There's no way to stop that but the more we limit it, the better off it is for everybody else. It ends up being a really big gray area. It's completely wrong to say the fighters have to go through these 3 million steps but anybody else can just meet do whatever they want and we're not going to keep track of it, then the poor fighters have a problem that they didn't have anything to do with.
10. Ilene - That's very fair. We could say that if somebody wants to organize something like that, they need to bring the details to an officer meeting. The officers need to approve they have a clear plan in place, they need to have a waiver that gets signed by everybody who attends, and they basically have to follow the same basic structures that the fighters do. They have to have their masks on, they have to have sanitizer present, etc. and they have to do it far enough out that we can advertise it on Facebook and put it on the calendar. I would think that would be sufficient.
11. Motion by Ilene: I will make a motion that we allow members of the populace to organize out outdoor, in person get togethers of a non event, non fighter practice type. I will write up guidelines for how they need to be run and keep it with the same basic requirements as the fighters. Then we will publish that they will be required to attend an officer's meeting or send a representative in advance so that we can advertise it at least a month prior.
1. Second Taran
2. Approved non opposed
4. Cathy would prefer to hold her bid for an in person event. We agreed that bid would then be held until our first in person event. We needed a bid for clans to be virtual to follow the board's mandate prohibiting events. We have a bid from Maxwell McDougal and Hadassah as co-crat and are here to discuss their bid.
1. Maxwell and Hadassah -
1. Theme - The clans will gather physically distant but emotionally close.
2. Being a virtual event but also try for more camaraderie based. One of the things that we came up with was having a feast lunch with everybody. We're looking for classes right now.
3. Q&A format/Demo classes - six to twelve with two per hour
4. Court in the afternoon.
2. Motion by Thomas to accept the bid in chat
1. Second by James
2. Approved
2. Constable - Lady Ursula Blackpool
1. Nothing to report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. First, I want to thank all of you and everyone in the Barony for a wonderful five years and I want you all to welcome my successor, Ilona of Darkwater, who has graciously agreed to take over We're in the transition period and at this point, talk to both of us and we will have the answer.
2. Annual report from 2020, the Barony had a deficit of $5,000 from officers spending their budgets and dedicated funds, which is a good thing. Most of it was that we have a storage unit and a trailer parking space which therefore means all of our stuff has been secured for a year behind fences and with insurance, which is a better thing.
3. It would be nice if we could figure out some way to receive contributions but this is not the time for that.The t-shirt fundraiser has been on hold for a year. If you would like your shirt and are willing for pay for shipping we can get them sent to you.
4. We need to transition signatures on the bank accounts. Before we go through that I wanted to make sure we all agree, who is going to be on the bank account. Obviously, my successor, I will be her drop dead deputy until further notice, kingdom exchequer, David Hoffman as quartermaster, Ilene for seneschal and Hextilda until she has a deputy (Ilene asked if James was interested), Carmen as constable… need to make an appointment to go in together.
4. Quartermaster - David Archer
1. Nothing to report
5. Art Sci (Research and Projects) - HL Taran Saraev
1. Calendar - If anyone is interested in teaching please reach out and I'll be happy to schedule you.
1. February 4 Business Meeting
2. February 11 How to Set Up An Art-Sci Project Pt 1. by Mistress Alysoun Jeuneterre, OP OL
3. February 18 Cordials by Mistress Catherine Abernethy, OL
4. February 25 Before There Were Stars - Cooperative Game from Ilona of Darkwater
5. March 4 Business Meeting
6. March 11 How to Set Up An Art-Sci Project Pt 2. by Mistress Alysoun Jeuneterre, OP OL
7. March 18 TBA
8. March 25 TBA
2. Resource of the Month "Renaissance Meteorology: Pomponazzi to Descartes” by Craig Martin. I will be osting it on Thursday. It is a fancy little book that talks about how people in the Renaissance viewed wind, fire, earthquakes, storms and rain, and how those understandings led to the modern understandings of weather we have today.
3. We haven’t heard anything on Kingdom Winter ArtSci or TRU
6. Herald - Baroness Ilene Johnnestoune
1. Gavin is at the one year point in his tenure and that means it is time for him to advertise for a successor deputy. I know you (Keith) had mentioned interest and yes, Gavin is aware of that. But in order to make sure that it is transparent and open for everybody, it has to be advertised totally appropriately and that should start happening before too long.
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Nothing to report
2. A couple emails but mainly looking for in person events
8. Marshal (Referee) - HL Vivienne
1. Multiple practices have been rained out this month. Only around 13 people attended. We had to remind someone to wear a mask but it was not a problem. I have no changes in any sort of proposal, moving forward.
9. Rapier Marshal -Master Clothar Bructerus
1. Nothing to report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Bennet will be taking that mantle on and we'll coordinate a day to get the loaner equipment transferred. The ARC are open but I am not comfortable myself nor is Bennett with holding practices. Once we start to get closer to being in person, we'll start doing practices again.
11. Thrown Weapons Marshal - No current Marshall
12. Webmaster - Lord Thomas von Wildtstein
1. Designing the new website
2. Working on the new website and moving everything over from the old website. We now have the zoom calendar. I need updates from everybody and I'm going to send over to the chronicler, the IP address because I don't control the DNS. I'm not going to have them switch this over until everything is done and updated properly. I'm just trying to get all of our blocks of information in place, because WordPress is not like our original site and it's not like Google Sites. It is optimized for the phone also.
3. I'm starting to communicate with Taryn on the guilds. Because we don't have anything for the guilds and we haven't for a long time, if they want to gather some of their projects and come up with a nice banner image, we can add that, or if somebody wants to do scribal a nice banner for each one of our guilds, we can do that too. Once everything is in place, I can actually assign editor, contributor, and author roles, so other people can actually add things to the site and editors that approve things.
4. Ilene - This would be the time to review your office. Look at what is on the current website and verify if it has the correct deputies listed and your correct information is listed. This is the time to make all those changes. If you would like your page for your office to look differently and content is something that you can suggest. It’s not the web manager’s responsibility to generate content out of thin air. Thomas, I have some ideas about the guilds to maybe streamline things there a little bit. Email the webminister with your changes and ideas.
5. As long as it's a nonprofit organization and we're not selling anything on the site, we have it completely for free. This is one of the perks of working for a web hosting company by the name of Atlantic.
6. If anybody wants to design new off office badges, we're using the kingdom's office badges. If you decide you'd like to design one for each page, that would be great.
13. Social Media - Baroness Ilene Johnnestoune
1. Everything is status quo.
14. Chronicler - Lady Leane Meyrick
1. I am still trying to get a date set down with Gareth to get the historian supplies from him. So I have nothing to report
5. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Ilene - I would like to make a point to say thank you and offer highest regards and esteems to our Baron and Baroness. This is their last time being at an officer meeting as our coronets and they have served with distinction.
2. We have no business. We have absolute faith in you. (Toki and Thyri) I hope your tenure is boring and full of awards and none of this bullshit. We wouldn’t have changed a moment of it. Much of the best parts of this job had been the things that we've been able to do for the Barony and for it’s populace. Just knowing that you guys have that faith in us. meant an awful lot and now we get to have that faith in our incoming coronets.
6. Viscor and Viscoress -HL Toki and Lady Thyri
1. Thank you both for the last four years and for being inspirational. Thank you. Ilene and Gavin for the four years previous. You are all the inspiration that continues and inspires the next four years. We’re excited to offer the best of ourselves and do the work needed to be the best we can for the Barony.
7. Cantons
1. Loch Gryffyn - Mistress Christine Chabrier, OL - Seneschal
1. Nothing to report
2. Swampkeype - Lady Margarita di Rossi - Seneschal
1. Crafting/Social/Scribal 28th
2. Monthly meeting TBA - 22nd We are looking for a teacher. Please join us by Zoom.
3. Seminole County SCA group - Cathy Abernathy
1. No activity
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. No report
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Trident Tourney - We have three weekends until the event, February 19-20. We have been promoting classes, bardic, games, pun off competition for Lord or Lady of Foolishness, Heather Dale, pie competition, and raffle baskets.
1. Ilene - Southkeep has a zoom we could ask to use
10. Announcements From the Populous
1. No announcements
11. Adjournment
12. Next Officer Meeting is on Zoom on March 1st
13. There is a business meeting on February 4th
14. Next Business Meeting is on March 4th.
15. Meeting Closed - Baroness Ilene Johnnestoune

Officer Meeting Minutes July 2020

June 29th, 2020 - Barony of Darkwater Officer Meeting
Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Gravin Eva van Oudeachterkol - Exchequer
Lord Thomas von Wildtstein - Webmaster
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
HRH Islay Elspeth of Glen Meara
HL David Archer - Quartermaster

Officers Not in Attendance:
Baron James Highgate - Baron
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
Lady Margarita di Rossi - Chatelaine
HL Hadassah bat Josef - Chamberlain
HL Hywel ap Wyn - Knight’s Marshal

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: Baron Gavine Armestrang
2. Seconded by Gravin Eva van Oudeachterko
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling: Not sure if the crown will announce it or how it is going to work.
1. As soon as Hextilda knows, she will tell everyone else.
2. We have received the new contract from Kiwanis
1. There is a 60 day cancellation policy now.
1. This means we have about a month to make a decision on Village Faire
2. They also said that Camp Kiwanis is now open. There is a new lease agreement.
1. They will apply the Clans deposit to the next event… whenever that is.
2. They will calculate any difference at the time that we make a decision.
3. Gravin Eva- We have a contract for both Clans and Village Faire. We need to get a hold of Kiwanis to talk about this.
4. Prices on the lease are the same, but the following changes were made:
1. Full responsibility for any illness, damage, etc. is not on them.
2. Any sickness that happens, example Covid, while there, is NOT Kiwanis’ responsibility.
3. See the files on the Officer’s page to read through the lease/contract information from Kiwanis.
3. We will have a talk on Thursday, at the populace meeting to see if we want to do Village Faire or what it will look like.
1. Baroness Ilene Johnnestoune: Society is stating nothing and making no statements about this and all Kingdoms are making their own decisions.
2. The Kingdom Seneschal is still at the stance that we aren’t doing anything at this time. He has not given an idea of when it can happen.
1. The state still says only 50 people at an event.
1. We can’t gate lock at 51.
2. We need to have a tiered list of plans for the event so that we can have cut off for the event.
1. Do we day trip?
1. Gavine said that this would work best for a barbecue.
2. Gravin Eva suggested that everyone bring there own food.
2. Is it a full day trip?
3. Is there feast or not?
4. Can we comfortably have feast?
3. Money questions: Gravin Eva van Oudeachterko
1. We need 110 people to break even. NOT counting feast.
2. Insurance final decision date is August 14th.
3. July 24th is the final decision date to cancel the Kiwanis date.
4. Park suggestions if we need to day trip
1. Turkey Lake Park
2. Magnolia Park
3. Don Knight Park
4. What questions do we want to ask these parks? And we need to make calls.
1. Are they even accepting reservations for events.
2. What is the number you are willing to have at this park?
5. Populace/Officer Thoughts:
1. Thyri added that a lot of other things are cancelling until 2021. Examples: Broadway, etc.
2. Baroness Ilene Johnnestoune also noted that we might not want to do a meeting at Kiwanis.
3. Gravin Eva also put in that we schedule in July for the next year. It might be well to use them as we can use the money that we have already.
4. Ursula: Doesn’t feel safe to have an event at Village Faire
5. HL David Archer: Made a call to Lana and they do not feel that Kiwanis is a good idea. And if the numbers are high, they feel like a day event is also NOT safe.
6. LeAnn: Could we make this a virtual class event like TRU as Village Faire is a class event?
7. Jenn: Sing-a-longs? Populace hangouts/craft night? Etc?
8. Gavine and Ilene: Fight/Champion on one day and art/classes another day. Saturday/Sunday as an example.
1. Ursula: Will that really work with a 50 person cap? How many people will go to the park to see people?
2. Toki: What about court?
1. Hextilda: Online court can happen.
3. Because we will move Ian’s event to Trident maybe officers can do Village Faire’s day trip.
4. Trident: Make sure we ask Ian if he wants to take on an investiture.
3. Motion on the floor to CANCEL Kiwanis and make a day trip as a possible alternative for Village Faire:
1. Motion put on by: HL Hextilda Marshall
2. Seconded by: Gravin Eva van Oudeachterko
3. Motion Passed
4. Decisions about Trident are being made at a later date because we want to look at dates with the incoming Baron and Baroness named.
1. Dates for next year should also be made next month.
4. Color wristbands for closeness.
1. We have colors we can use for this so that people are aware about whether someone is comfortable with someone near them, hugging them, or handshakes, etc.
1. Calpurnia is going to look into getting the bracelets and pricing.
2. Gavine: link:
1. https://www.rapidwristbands.com/order?utm_source=adwords&utm_campaign=Custom+Wristbands&utm_medium=ppc&utm_term=%2Brubber%20%2Bwristbands%20%2Bcustom&hsa_kw=%2Brubber%20%2Bwristbands%20%2Bcustom&hsa_cam=340707437&hsa_src=g&hsa_tgt=kwd-38915364225&hsa_mt=b&hsa_grp=25983933077&hsa_net=adwords&hsa_ver=3&hsa_acc=3184204708&hsa_ad=232740849775&gclid=Cj0KCQjwoub3BRC6ARIsABGhnybrX8tpEjgEm9aBtUc-v2jK8QzqMyGAgSKNqaOgGaRrHE4fHIzkLWsaAtLtEALw_wcB#/order
2. thats $100 for 225 (+200 free) 75/color, .41 each
5. How are we going to keep people safe when we are together?
1. Bring your own food.
2. No alcohol
3. Masks if still required/needed
4. State and Local requirements MUST be followed for that time.
6. Discussion next month… Start thinking of ideas now.
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Insurance: We had an event. Clans. That insurance is on hold. If we rescheduled it in 2020, we would only need to put in a new piece of paper. If we do it in 2021 it would be ½ back and would have to pay the other have.
1. $50.00 dollar insurance would be $25.00 dollars on top of that.
2. We have lost 25.00 dollars on both clans and the demo at the bird thing.
2. Question from Toki: We haven’t done any archery practice for a couple months and it doesn’t look like we will again. How does that work?
1. We pay a multiple day insurance and it pays for itself. Practice insurance is 50.00 for all of the year’s practice.
3. All outstanding check requests have been written and filled.
4. Next check will be September storage fees.
5. Thank you to Ilene for helping with registration class that she held.
1. The class was developed before Covid-19 and registration may have to change when it comes to the physical part of registration.
6. We might need to deal with Paypal at an upcoming event or might need pre-res only as an option.
4. Quartermaster: HL David Archer
1. As we know, we recently lost someone in the Barony. She has donated a pavilion to the Barony. It comes with the poles, etc. But no rope or stakes.
1. David is going to put it up, using the Baronial pavilion stakes and ropes, to see if it is in good condition.
2. If it is good, the Barony can make a decision about whether or not to purchase the missing items.
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. We would love more people to volunteer to teach
2. Currently poking people and putting in messages to FB for people to join.
3. TRU was fantastic and fun. A lot of great classes and great job setting it up.
4. Currently looking for anyone that wants to be her deputy.
5. Kingdom art/sci meeting is this week and Calpurnia is looking into doing an online Art/Sci. She will let us know what they come up with after the meeting.
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Lady of the Lakes:
1. Are we participating, etc.
2. The deadline on the insurance is 6 weeks prior to the event.
1. July is when it is usually put in.
2. The SCA usually forwards the insurance if the event doesn’t happen… It would go to the next demo.
8. Marshal (Referee) - HL Hywel ap Wyn (Not in attendance)
1. No report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Southern Archery Day
1. We had 4 of our Trimaris archers in the top.
11. Thrown Weapons Marshal - No current Marshall (Not in attendance)
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Cantons are set to no meetings. And to look for FB groups for updates
2. Calendar is fixed for events and for practices at this time. All on hold.
13. Social Media -Baroness Ilene Johnnestoune
1. People in Darkwater are polite and doing a wonderful job.
14. Chronicler - Lady Ursula Blackpool
1. Post a day of what you are doing!
1. Thyri: Does her posts on her own page, but she will move them to the Darkwater Populace
2. The Barony of Darkwater page is not being used
1. Baroness Ilene Johnnestoune is going to post and tag a message to go to the Darkwater Populace page.
5. HRH Islay Elspeth of Glen Meara
1. We need to work on keeping the SCA alive
1. Virtual classes, etc.
2. We don’t know when we will have meetings again… What can we do to keep people interested in the SCA and in our Barony and Kingdom?
3. The Valencia Renaissance Faire is being backed up by the Dean
1. This could be a place to record and post classes, etc.
2. Colleges are scrambling to find things about art to teach that isn’t stagnant or the “norm” and this could be the chance for the SCA to do this.
1. If you have any questions, contact her Highness. If something happens and she needs another contact, she will let us know.
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Not in Attendance: message sent to Thomas
1. As noted previous, James and I are offline tonight for his birthday. Got a call from Dave. We are good for a day trip Village Faire. If it is safe. Otherwise, we will do an online something and court. At this time, with the current number, NO way are we risking any of you.
7. Cantons: Note from Seneschal: Please know you can have meet ups on Zoom to keep the SCA going and keeping people involved.
1. Loch Griffin - HL Hywel ap Wyn (Not in attendance)
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. It exists and not a lot is going on at this moment.
2. Zdinka will talk to the officers about doing an online/Zoom meeting
3. Seminole County SCA group - Cathy Abernathy (Not in attendance)
1. No Report
8. Guilds - Note from Seneschal: Please post what we you are doing. Something to keep us all going and keep people interested in the SCA.
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy (Not in Attendance)
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ? (Not in Attendance)
1. No report
7. Cooking Guild - Lady Margarita di Rossi (Not in Attendance)
1. No report
8. Costuming Guild - ? (Not in Attendance)
1. No report
9. Herbal - Lady Rahil bint Haroun (Not in Attendance)
1. No report
10. Craftsman - ? (Not in Attendance)
1. No report
11. Defense - ? (Not in Attendance)
1. No report
9. Upcoming Events
1. See Senechal notes:
1. Discussions to be held at the next meeting and next meeting as well.
10. Announcements From the Populous
1. Baroness Ilene Johnnestoune reiterated that we need to really listen to her Highness, and teach, post, something so we can keep people interested and informed in the SCA!
2. Lady Thyri Bersi also said that during TRU, there was a class about how to teach an online class. He went over setup, etc. His whole class is on Youtube.
1. https://www.youtube.com/watch?v=PV1Wn571338&t=25s
11. Adjournment
1. Next Officer Meeting is on Zoom on August 3rd
1. Please keep in mind that we might need an emergency meeting before then. Hextilda will let us know after the populace meeting this week.
2. There is a business meeting on Thursday, July 2nd.
3. Next Business Meeting at Fashion Square Mall: Currently on hold due to Covid-19.
12. Meeting Closed - Baron Gavine Armestrang

Officer Meeting Minutes June 2020

Barony of Darkwater Officer Meeting -June 1, 2020
Zoom meeting online

Officers NOT in Attendance:
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Gravin Eva van Oudeachterkol - Exchequer
HL Hextilda Marshall - Seneschal
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL David Archer - Quartermaster
Baroness Milesenda de Bourges - Baroness
HL Hadassah bat Josef - Chamberlain
Baron James Highgate - Baron
HRH Islay Elspeth of Glen Meara

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Hywel ap Wyn
2. Seconded by: Lord Kylan Hundr
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling -
1. Everyone should have gotten their forms and it should be turned in to Kingdom by now
2. We don’t have a date for the final decision at this time.
2. Called Kingdom Seneschal to see about openings?
1. Until the state of FL opens up to more than 10 in group gatherings, we will NOT be gathering.
2. We are still online only!
2. Constable - Lord Kylan Hundr
1. No report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Our tax exempt status is now on Zoom
2. Eva would like to use the Zoom account on Monday, June 15th from 7-9
1. Registration orientation class / limit to 5.
1. Reserved!
2. Officers first to get in and then add any that want it on top of them.
2. Ilene has a calendar for our Zoom account now when you need to set up a meeting see her.
3. Trident -
1. We 2105 dollar check has been put in from the event.
2. Most receipts taken care of/in
3. Trident broke even
4. June and we need to write checks and we need to get them signed:
1. Storage locker as one example
2. Ilene will meet with her to sign checks
3. Reimbursements - Can we also get them signed at this time.
1. Will be signed on the above date.
5. Should we get the insurance for Village Faire?
1. Yes, we are thinking it will be happening. They are trying to get opened up by August for a Fall Coronation event.
4. Quartermaster - David Archer
1. No longer the acting Quartermaster! :)
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata (Not in attendance)
1. No Report
6. Herald - Baron Gavine Armestrang
1. A lot of heraldic submissions have been done and are on their way to Kingdom!
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi (Not in Attendance)
1. No Report
8. Marshal (Referee) - HL Hywel ap Wyn
1. No Report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Will provide a link to an archery competition that will be going on society wide
1. You can see the information on the facebook pages
11. Thrown Weapons Marshal - No current Marshall (Not in attendance)
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Check the site for issues
13. Public Relations - Baroness Ilene Johnnestoune
1. The Zoom account is set up for meetings.
1. See the Hextilda, Ilene, or Calpurnia if you have any questions.
14. Chronicler - Lady Ursula Blackpool
1. All paperwork sent to the King/Queen to look at for candidates for the baronial offices.
5. HRH Islay Elspeth of Glen Meara
1. So happy to see everyone meeting together and talking to everyone.
2. We are planning a meeting this Wednesday, as long as we can work that out with current issues in the state.
1. The Baron and Baroness, Officers, and nominees should hear about this first and it should happen sooner than later so that people can plan/etc.
2. Gravin Eva would like to know how many letters were received by the Kingdom so she can see what they got in.
1. The Queen had received 55 envelopes as of last Friday.
3. Send any questions you would like Islay to ask at their meeting.
3. Are there safety food guidelines in place and can we work on training for this before the next event?
1. Nothing has come down officially yet.
2. Baron Gavine Armstrang - There has been a servsafe class taught at other events within the Kingdom, but it isn’t required to be done.
1. This does cost per person, but Baron Gavine Armstrang is going to look into the training and costs.
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. We are trying to make it online for Thursday classes, but life is keeping them from making it.
2. Stay safe and know we miss you all!
3. We are looking forward to Village Faire and are waiting to hear what happens with that event in terms of how we can spend it.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy
1. No Report
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. No report
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Workshops
1. No Report
2. No Events to report on at this time
10. Announcements From the Populous
1. Not Clans - Virtually - HL David Archer
1. This could be done later to not conflict with other groups or go forward and see if we can put something together?
1. Baron Gavine Armstrang did not see a problem with meeting socially via Zoom as this isn’t going to step on another Kingdom as doing it in person would.
1. HL David Archer pointed out that the other Kingdoms are working to not overlap on the calendar and thought it might be nice to try and not overlap as well.
2. Mistress Milesenda de Bourges did not think this would be an issue and we could go ahead and move on with this.
2. Ring of Chivalry - Mistress Milesenda de Bourges will put a form out in the next month or so to make this happen. Online voting will take place at that time. Stay tuned.
11. Adjournment
1. Next Officer Meeting is on Zoom on June 29th, 2020
2. There is a business meeting on Zoom on June 4th, 2020
3. Next Business Meeting at Fashion Square Mall TBD
12. Meeting Closed - Baron Gavine Armestrang

Officer Meeting Minutes May 2020

Barony of Darkwater Officer Meeting -May 4th, 2020 

Zoom meeting online 

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lord Thomas von Wildtstein - Webmaster
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
Baroness Milesenda de Bourges - Baroness
HL Hadassah bat Josef - Chamberlain
HL David Archer - Acting Quartermaster
Gravin Eva van Oudeachterkol - Exchequer
HL Hywel ap Wyn - Knight’s Marshal

Officers Not in Attendance:
Baron James Highgate - Baron
Lady Margarita di Rossi - Chatelaine
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HRH Islay Elspeth of Glen Meara

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Calpurnia Fortunata
2. Seconded by: Baron Gavine Armestrang
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling
1. I believe we have a full and complete list of those in our Barony and Cantons.
1. We have searched through and found everyone that is a paid member.
2. The list has been sent to Gravin Eva van Oudeachterkol to put them together and mail them out.
1. We are going to send emails and posts in social media that if they have NOT received it by a certain date to let Hextilda know so that we can get them an email with the polling sheet.
1. We have also included the extensions on the current paid as of Covid 19.
2. The list does have the dates, but it has the extension.
3. ½ of or more will be sent by Wednesday.
3. Polling needs to be returned by May 31st. Though it was said by their Majesty’s that it needs to be in by May 18th.
1. Hextilda will reach out to the King and Queen and ask for the extension.
2. This was already talked about with the King and Queen and we don’t see a problem with extending the return date.
4. We need to make a blog and post for all the messages and directions for polling to social media and the mailing list.
2. Bids for Village Fair (Hywel)
1. Lady Ursula Blackpoole: Motion on the floor to accept the Village Fair bid from Hywel
1. Motion seconded by Lord Kylan Hundr
2. Motion Passed
2. We need to keep a “Plan B” in our pocket in case we can’t do a cabin/overnight event.
1. It might need to be a day trip
2. Would we still do it at the same campground? If not, where?
1. Plan B at our normal campground for a day trip.
2. Decision will have to be made more than likely around August.
1. We need to check in with the campground to see if we can do a daytrip if we need to change this.
3. Zoom
1. We have officially purchased our Zoom account
2. TRU and Zoom
1. HL Hextilda Marshall: Motion on the floor to allow TRU to use the Barony of Darwater’s Zoom.
1. Seconded by HL Calpurnia Fortunata
2. Motion passed
2. Deputy Illene
1. No report at this time
3. Constable - Lord Kylan Hundr
1. We have the same amount of lost and found as before. :)
4. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. 1st quarter report is in and done
2. Clans and ARC insurance had already been paid and we are waiting to get that money back
3. We have some people that need reimbursements, thank you for your patience.
4. We still have 2 meeting days credited from the mall - Should we book June?
1. Baroness - Hold for now.
5. Quartermaster - David Archer (Acting)
1. Called the storage shed place 2 weeks ago
1. Unless there is a need, they would prefer people to not come by. If we do NEED to come by, then we can.
2. We have stuff but we can’t visit our stuff!
6. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. We have a couple of classes lined up
2. Do we want to have a Barony Business Meeting?
1. Hextilda would like to talk briefly about polling.
3. Illene reminded us that we can do this on other days. It doesn’t have to be on Thursday night.
4. Gravin Eva: We could also look at what other people in other Kingdoms are doing and post that as well.
5. Plans are happening and we will let you know as we get more things going.
6. This could also be extended for Canton meetings, guild meetings, etc.
7. Herald - Baron Gavine Armestrang
1. We have about ½ dozen submissions we are currently working on getting sent up.
2. 2 months ago, it was approved to do a folding screen white board. It is a piece that will fold out 3 ways. We get 18 different areas to write on at an event for messaging/notes/etc.
3. He would like to move it to the shed when it is convenient.
8. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi (Not in attendance)
1. ARC Demo is canceled, but Archery is welcome back. Just let them know.
2. See her if you want to help with Lady of the Lakes
9. Marshal (Referee) - HL Hywel ap Wyn
1. Since we can’t meet in person, we aren't really hitting people.
2. We are working on Marshals getting their stuff done, but until classes are allowed we are in a holding pattern.
10. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No report
11. Archery Marshal - HL Toki inn Eldri Bassi
1. No report
12. Thrown Weapons Marshal - No current Marshall
1. No report
13. Webmaster - Lord Thomas von Wildtstein
1. No report
14. Public Relations - Illene
1. Trekking along
15. Chronicler - Lady Ursula Blackpool
1. We are currently finalizing the notes from the Baronial Candidates meeting. They will be sent to the King and Queen along with the original question and answer sheets that were turned in.
2. We are still always looking for letters or posts about interesting things SCA related.
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. We are here and miss you all. If anyone would like to talk to them, let them know.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. Getting ready to check in about Art/Sci reports
2. Fighters are feeling restless
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy
1. No Report
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. There are a lot of online challenges happening now and people are working on these all over the Known World.
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. Other than posts - Formal guild things are on hold.
4. Lampworker’s Guild - Lady Thyri Bersi
1. Making 5 beads a day for largesse. But currently on hold as well.
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. Original person can no longer do it.
2. We will post it for an opening, but we do have a person we can put in there.
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Gathering at the Tavern -
1. No Report at this time
2. We need a bid for Village Faire
1. Done in the above notes
10. Announcements From the Populous
1. Someone asked yesterday about the shirts: They are at David Archer’s house. He is NOT shipping them at the moment as it is a bit expensive to do this.
2. ½ dozen responses about doing something on the day of Clans on Zoom?
1. Can David do something, use the Zoom, and make a plan?
1. Illene - If you, David, want to organize and put it together, I am all for you.
2. Officers agreed and passed.
3. TRU is June 20th, entirely online, and still looking for teachers. It can be a recorded class, a handout, or a live class on Zoom.
4. Could we do a guild day type activity. Something to pass around.
11. Adjournment
1. Next Officer Meeting is on Zoom on June 1st, 2020
2. There is a business meeting on Thursday, May 7th
3. Next Business Meeting at Fashion Square Mall currently suspended due to Covid
12. Meeting Closed - Baron Gavine Armstrang

Officer Meeting Minutes - April 2020

Barony of Darkwater Officer Meeting -March 30th, 2020
Zoom meeting online


Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL Hadassah bat Josef - Chamberlain
Baron James Highgate - Baron
HL David Archer - Acting Quartermaster

Officers Not in Attendance:
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HRH Islay Elspeth of Glen Meara
HL David Archer - Acting Quartermaster
Gravin Eva van Oudeachterkol - Exchequer

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Calpurnia Fortunata
2. Seconded by: Lady Margarita di Ross
3. Motion passed by all officers
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling
1. Send an envelope with a self-addressed stamped envelope and a polling sheet.
2. Current crowns will be doing the voting and final decision as they are still the crown at this time and because incoming crowns will have people in their household running.
1. This will require a budget to get the paper/etc.
2. Baroness Ilene Johnnestoune feels this should be a Kingdom cost as we are being asked to do it this way.
2. Bids for Village Fair (Hywel)
1. A bid for Clans with a Shakespearan theme but that was not the chosen bid.
1. We would like to put in the Shakespeare bid for Village Faire this year
1. Our feast, performance arts, classes, youth activities are all related to the theme.
2. There are some changes with people and positions but the rest of the bid is the same.
3. Deputy Illene
1. Event Handbook
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol (not in attendance)
1. We have 2 weeks in May already set up at the mall, but we might have to contact the mall and move these dates until further.
1. Motion to delay the meeting: Lady Margarita di Ross
2. 2nd by: HL Calpurnia Fortunata
3. Motion carries to delay the meetings
4. Quartermaster - David Archer (Acting) (not in attendance)
1. No report
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. The meeting will be through Zoom for the upcoming baronial discussion.
2. We can have classes that are lecture style on Zoom for Thursdays, but not hands on.
1. We will work on it to see what we can do to fill in some meetings.
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. ARC Demo and date
1. Was originally rescheduled for May 16th, but not sure if that date is going to be working or not. Will get more info in as soon as she gets it.
2. Deputy is needed for the office and she will send the webmaster and blog a “job available” post soon.
8. Marshal (Referee) - HL Hywel ap Wyn
1. Paul was going to take over for him, but he needs classes to get warranted. We are in a wait and see due to isolation.
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. It is currently “Spring Cleaning” time in their addition and can throw away anything they want.
1. They would like to throw away old archery stuff from their garage.
1. Motion on the floor to throw things away by HL Toki inn Eldri Bassi
2. 2nd by: HL Calpurnia Fortunata
3. Motion passed by the officers
11. Thrown Weapons Marshal - No current Marshall
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Thomas (No Report)
2. Baroness Ilene Johnnestoune (No Report)
13. Chronicler - Lady Ursula Blackpool
1. Revel - Do we need to do one even if we aren’t meeting?
1. Do the officer list and disclaimer and that will be fine.
2. Questions for the incoming Baronials?
1. Incoming Crowns are rewriting these. Hextilda or Thyri will get it to us at some point.
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No Report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Be careful, we miss you all, we love you guys, and we hope to see all soon, but don’t want to do anything that would put anyone in danger.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy (Not in attendance)
1. No Report
8. Guilds
1. Cooking Guild - Lady Margarita di Ross
1. No Report
2. Scribal - Mistress Milesenda de Bourges
1. No Report
3. Brewer’s Guild - Cathy Abernathy
1. No Report
4. Costuming Guild -
1. No Report
5. Fiber Arts - Baroness Ilene Johnnestoune
1. No Report
6. Lampworker’s Guild - Lady Thyri Bersi
1. No Report
7. Dyers Guild
1. No Report
8. Performance/Bardic Guild
1. No Report
9. Upcoming Events
1. Gathering of the Tavern
1. Motion to cancel clans bid 2020 and moving it to Clans in 2021 by HL Hextilda Marshal
2. 2nd by Kylan Hundr
3. Motion passed by officers
10. Announcements From the Populous
1. Workshop days are cancelled for the foreseeable future
2. Largesse posts by Ilene Johnnestoune are great and really making people happy.
3. Could we do scribal or other guild get togethers on Zoom.
1. Yes, we can do this at anytime!
4. Ryan Cimino would love to pay for our Zoom for the year.
11. Adjournment
1. Next Officer Meeting is on Zoom on May 4th
2. Next Business Meeting at Fashion Square Mall is date unknown at this time
12. Meeting Closed -Lord Kylan Hundr

Officer Meeting Minutes - March 2020

Barony of Darkwater Officer Meeting -March 2, 2020
Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lord Thomas von Wildtstein - Webmaster
Baroness Milesenda de Bourges - Baroness
Lady Margarita di Rossi - Chatelaine
HL Hextilda Marshall - Seneschal
HL Hadassah bat Josef - Chamberlain
HL David Archer - Acting Quartermaster
Gravin Eva van Oudeachterkol - Exchequer
HL Hywel ap Wyn - Knight’s Marshal

Officers Not in Attendance:
Baron James Highgate - Baron
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Hextilda Marshall
2. Seconded by: All officers
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Trailer Decision
2. Need ideas.
1. Brian is currently working on an idea.
3. Village Faire Bid
1. We have some that we are putting together, but still need to get them turned in.
2. HL Hywel ap Wyn is currently working with his canton on this.
4. Baroness Ilene Johnnestoune
1. Event Handbook
1. It has been pulled up, a run through has been done, and updates are being made.
2. Items that need to be at every event
3. What autocrats need to know and be aware of.
4. Goal is to have it ready to be looked at by officers and, ideally, ready to give out by end of April.
2. Constable - Lord Kylan Hundr (Not in attendance)
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Checkbook will be at the meeting on Thursday if anyone needs it.
2. People should do volunteer hours at Gulf Wars, as it gets the Barony money!
4. Quartermaster - David Archer (Acting)
1. In December he was removed from the Officer page on FB
1. Being added back by Hextilda
2. There are a number of things in storage.
1. Thrones have been there since a previous Baronials stepped down.
1. What do we want to do with these?
1. Bring up at Populace meeting
2. Hextilda asked if the paint can be removed?
3. Baroness Milesenda de Bourges - Thought we were salvaging the backs to make signs? But she doesn’t think we need to keep old things we aren’t using.
4. Thyri - Can we use them as a template for other chairs?
1. They are an older/perhaps not period set.
5. David will take pictures and bring them to the Thursday Populace meeting to show anyone that wants to see them.
2. We have the old 6 foot poles, that we replace with 8 foot poles.
1. We might want to sell them off or come up with a use for them.
1. No real need to keep as we have a number of other poles for the current tent needs.
2. Motion on the floor to sell the poles Baron Gavine Armestrang
3. Seconded my Baroness Milesenda de Bourge
4. Motion passed
3. Metal poles for carport
1. Some are bent
2. Do we want to get rid of them or do we want to try and fix the ones we have
1. Recycle them?
2. Motion to dispose of metal poles by Baron Gavine Armestrang
3. Seconded by Lady Ursula Blackpoole
4. Motion passed
1. Poles will be given to Thyri Bersi
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. Kingdom Art Sci went great!
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Demo, ARC, on the March 28th
1. Insurance form is good to go
2. Will be posting for people to sign up for volunteers
3. No heavy fighting. Fencing, Archery, and Arts are welcome to be there.
8. Marshal (Referee) - HL Hywel ap Wyn
1. He thinks he has found someone to take over - Amicus (Paul)
1. Working on paperwork now.
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. No archery during Gulf Wars this month
2. We need an archery marshall to take over
11. Thrown Weapons Marshal - No current Marshall
1. Still working on getting the authorization for this.
12. Webmaster - Lord Thomas von Wildtstein
1. No Report
2. Public Relations: Illene
1. We should be able to get something done with the website soon.
13. Chronicler - Lady Ursula Blackpool
1. Do we have a final list for the couples running for Baron and Baroness
1. Currently
1. Johan Craft and Vivienne le Corbeau
2. Calpurnia Fortunata and Christine Chabrier
3. David Archer and Adelina de Bretigny
4. Thyri Bersi and Toki Inn Eldri Bassi
2. Send a message to the Kingdom Seneschal before we print and publish the final copy to make sure it is okay before it is given out.
2. Trident Times/Blog
1. We have received letters from multiple offices.
2. We have had a February help wanted ad and would like to do this monthly. So keep sending her listings or say that you would like to run your listing from the previous month again.
1. Job name
2. Requirements
3. Who to contact
3. We can also add help wanted/volunteers for events for the blog too.
4. Share if you see anything interesting about SCA stuff… “Around the SCA World” would be great to add to.
5. War correspondent? We will mention this at populace meeting to see if anyone takes it.
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. They will be attending Gulf Wars, but they do NOT need retainers. Just have fun.
2. They should be back in regular meeting rotations now.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy
1. Business meeting is tomorrow at 7 PM at the American Legion in Casselberry
2. Going well and fairly good attendance
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. This Sunday at the Hart Library from 11-5
2. Scribal in April is on the 26th
3. Will check back for the schedule in May.
4. There will also be a day with other guilds all together so it is more a “guild day”
2. Brewer’s Guild - Cathy Abernathy
3. Cooking Guild - Lady Margarita di Rossi
1. Relatively new, but they are working on getting things started
2. Erika is also part of this.
4. Craftsman- Vacant at the moment
1. No Report
5. Costuming- Vacant at the moment
1. No Report
6. Fiber Arts - Baroness Ilene Johnnestoune
1. Money has been taken out of account and used to get storage containers
2. All items have been organized.
3. Material for looms was also gotten and will be used by Gavine to make those looms
4. Can I be reimbursed for the extra money I used?
5. Thomas has motioned for Ilene to be reimbursed 42.69
6. Seconded by Baron Gavine Armestrang
7. Motion has passed
7. Lampworker’s Guild - Lady Thyri Bersi
1. Will be at Village Faire
2. No glass and tools have been gotten!
8. Herbal Guild - Rahill
1. No Report
9. Dyers Guild - Leann Retzlaff
1. No Report
10. Performance/Bardic Guild - Vacant at the moment
1. No Report
9. Upcoming Events
1. Gathering at the Tavern - (Not in Attendance)
1. No Report
2. We need a bid for Village Faire
1. Ian is working on one
10. Announcements From the Populous
1. Gavin and Accordian Screen for announcements at events
1. We are working on a sign to post changes, etc. in the feast hall so people will know when events issues come up.
1. Kiwanis has the huge white board in the storage shed that can be used for events.
2. Looking to get a screen, 3 tiered screen, to help with information
1. Motion on the floor to get a folded screen at the price of 91.84
2. Seconded by Thomas Wildtstein
3. Motion passed
2. T-Shirts are in and will be at meetings
1. Need to bring cash or check as it is going to the barony not to Lana - So no Paypal
3. Zoom meeting - Baroness Ilene Johnnestoune
1. For the Pro Zoom Account it is 14.99 per month, per host.
1. This means that we can tie it to the Seneschal email so that it goes with that email.
2. We can have up to a 100 people attached
3. The meeting time will last 24 hours
4. We can also have multiple hosts on the meetings at a time
5. We could use this for classes, etc.
6. You can generate temp IDs for other people to use to do meetings/classes as well.
7. Could be used to record for notes, although right now, this would be way too big for sending.
1. Motion on the floor to spend the 14.99 per month for Zoom Pro Account
2. Seconded by Baroness Mistress Milesenda de Bourges
3. Motion passed by officers
4. We are going to check verbiage prior to next meeting to make sure it is okay.
11. Adjournment
1. Next Officer Meeting is on Zoom on Monday, March 30th
2. There is a business meeting on Thursday, March 5th
3. Next Business Meeting is Thursday, April 2nd at Fashion Square Mall
12. Meeting Closed - Baron Gavine Armstrang

Officer Meeting Minutes - February 2020

Following are the minutes from the officers meeting held via Zoom on February 3 2020.

Barony of Darkwater Officer Meeting -February 3, 2020
Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Baron James Highgate - Baron
Gravin Eva van Oudeachterkol - Exchequer
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal

Officers Not in Attendance:
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL Hadassah bat Josef - Chamberlain
HRH Islay Elspeth of Glen Meara
HL David Archer - Acting Quartermaster

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Amendment to the minutes online to include a motion by Toki and seconded by Carmen to approve the site fee for Hextilda Marshall acting as Seneschal for Trident. Voted and approved by Knight Marshal, Exchequer, Chronicler, Baroness, Web Minister, Art/Sci Officer. To be in keeping with the financial policy. Agreeing on minutes. Do I have a motion to accept?
1. Motion passed by HL Hextilda Marshall
2. Seconded by HL Calpurnia Fortunata
3. Motion Passed and January notes amended
2. As this is the first Officer meeting, sans Business meeting, there are no meeting notes to wave at this time.
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Trident Tourney
1. Went really well and smoothly
2. Kingdom seneschal needs people to run the next two events
1. Would we be interested in running a kingdom level event? TMT and Fall Coronation
1. HL Calpurnia Fortunata - Can we say no at this time as we have other events at that time and might be too much for us.
2. Gravin Eva van Oudeachterkol - Can we talk to the populace to see if we can help out in any way for the events instead of taking on the whole event?
3. Baroness Ilene Johnnestoune - A bid has been put in for Spring Coronation by us. We have already taken that bid.
4. Mariah - We should put an announcement to the populace so that they can think about this before Thursday’s meeting
5. HL Hextilda Marshall - Could we talk to the other baronies to do a joint event?
6. Baron Gavine Armestrang - We can do a joint event and mix people from other groups
7. HL Hextilda Marshall - We will put it out in the populace, but as a barony, we do not really want to run the event.
8. Baron James Highgate - Would like to also add that this could be thrown to households.
1. Gravin Eva van Oudeachterkol - Can we also send something from Hextilda to the blog?
3. Trailer Decoration ideas?
1. No real ideas have been given
2. Simple baronial device on the trailer
3. Baron James Highgate - It is just a sticker, any design works, once the design is approved getting it printed and put on is “stupid” easy.
1. Baron Gavine Armestrang - I do think we need website/contact information/etc.
2. HL Toki inn Eldri Bassi - Archery Marshal - QR codes
3. Populace Thyri - Represent everyone if we put pictures on the trailer
1. HL Hextilda Marshall - Would be easier to not put people and alleviate issues with this.
2. Baron James Highgate pointed out this was not a problem with the kingdom. Just put all areas of the SCA on the trailer.
3. Baron James Highgate - You can bypass the release issue if you put faces sideways/etc so you can’t really see the faces.
4. Baron James Highgate - Do we have someone that can make a design and propose it for the group?
1. Talk to the populace about this and getting their ideas for designs
2. This does need a deadline - one month/by the March meeting
3. Who are they checking in with
4. Motion to go before the populace for ideas and wait a month for this - By HL Hextilda Marshall
1. Motion passed by officers
2. Motion passes
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Feeling better and now she can do more jobs!
2. Report for the end of the year has been put in and approved by the regional treasurer.
1. We can get paypal with no problems due to this
3. Trident
1. Waiting on receipts
2. 107 in attendance
3. 12 newcomers
4. Question from Baron Gavine Armestrang about the paperwork and meeting space at Fashion Square Mall
1. Gravin Eva van Oudeachterkol has taken care of this.
4. Quartermaster - David Archer (Acting)
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. By Thursday we will have a class list that will go until April
6. Herald - Baron Gavine Armestrang
1. Information has been sent to change the name for the website and the revel
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Spring Fling Demo
1. Motion to spend 50 dollars for the Spring Fling Demo insurance
2. Seconded by Lord Kylan Hundr
3. Motion passed
2. Looking forward to more newcomer classes and more newcomers.
8. Marshal (Referee) - HL Hywel ap Wyn
1. Darkwater Fighters Post to get a marshall to take over
1. He will extend if they cannot find anyone right away
2. One offer but nothing firm as of yet
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. Baron James speaking on behalf - Is there money in the account for the rapier community? Do we have a budget for this?
2. Gravin Eva van Oudeachterkol will look it up and get with James when she has the info.
10. Archery Marshal - HL Toki inn Eldri Bassi (Not in attendance)
1. Demo at Spring Fling is a demo and anyone can watch, but you have to be a paid member to shoot at the line as an archer.
11. Thrown Weapons Marshal - No current Marsall
1. We may have a marshall soon - A newer person has asked to get authorized to become this marshall!
1. She does need to go through the 3 events and other steps.
2. We can look at budget after we get a person in the marshal spot.
12. Webmaster - Lord Thomas von Wildtstein
1. No announcement/report from Lord Thomas von Wildstein
2. Baroness Ilene Johnnestoune - Positions for events - There is now a post in the darkwater populace group that allowed people to post what they would like to do job/position wise.
1. This should help people putting together bids
3. Baroness Ilene Johnnestoune - For officer positions - monthly blog post and FB posts with job description and who to contact so that this is getting out to anyone that might be interested.
4. Baroness Ilene Johnnestoune - Zoom for the meetings:
1. 2 options:
1. 1. Free account that lets 100 people participate but meeting can only last 40 minutes at a time.
1. At 40 minutes we can take a 5 minute break we can then come back.
2. 2. They do have a paid plan of 15.00 a month, and includes all we need and add ons we might need. And we get an unlimited meeting time.
1. HL Hextilda Marshall - This is less than the room at the mall or most places we might be able to have this meeting.
2. From populace - This also gets us a large group of people that can join in.
3. Lady Ursula Blackpool - Can we broadcast this for the regular business meetings and/or classes
4. Gravin Eva van Oudeachterkol - Yes, we have the money in the budget to have these meetings on Zoom at this time.
5. Baron Gavine Armestrang - There are year subscriptions available online. This is called the Pro account.
1. This would not be a replacement but a way to add to the meetings.
2. Do we like this enough to do another meeting at the beginning of March to do this again!
1. Baron Gavine Armestrang - Motion to schedule the March 2nd officer meeting at 7 PM on the Zoom program.
1. Seconded by Lord Kylan Hundr
2. Motion passed
13. Chronicler - Lady Ursula Blackpool
1. Polling questions can be put together for the populace to see
1. Special addition revelry for this event
2. Pictures as well
3. HL Calpurnia Fortunata -Meeting for populace interviews for the runners - April 30th would be a great meeting for that
1. Gravin Eva van Oudeachterkol - Check with couples before this meeting
4. Gravin Eva van Oudeachterkol - Budget in place to make this a fancy revelry
2. Officers are supposed to be putting letters in to the blog. This is NOT the job of the chronicler and blog specialist to put together and badger people for… Write a letter peeps!
1. Lady Margarita di Rossi - Can we have a date for this?
2. For both the revel and the blog, we should have these by the last Thursday of the month!
3. Can we pin something for people to get on the blog?
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No Report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. If you were not at Art/Sci - We have been named Patron of the Arts
2. The site that Art/Sci uses is very close and the issue we had with the before was the price.
1. We need about 200 people to break even and we are only getting 120.
2. Can we reach out to this site to see if it can be worked with?
1. Thyri (populace) pointed out that the site was very nice and that the people running it really did like us.
2. HL Toki inn Eldri Bassi mentions that this is a problematic site for archery.
3. Baron Gavine Armestrang - If we are looking for a closer and price better site, we might want to check with WeWa or Camp Thunderbird
4. Gravin Eva van Oudeachterkol - We should get the kingdom information as they are also checking sites before we contact anyone.
3. We need a person to be the contact person for location/site stuff.
1. Gravin Eva van Oudeachterkol - Are we thinking in terms of 2021 specific events? Or just have it in the back pocket?
2. The primary concern is the mall closing at some point
3. Gravin Eva van Oudeachterkol has spoken with the mall and it is not closing at any point in the future.
3. Suggest that the officers of the Barony put in names for their deputies for rewards! Or anyone else that you might want to put in a reward for.
4. Revel - we were going to do quarterly revelry events and have not had one for a bit
1. Baron James Highgate will take this back over and start working on one.
2. The American Legion should be a good place to start with places.
3. We still have food from the Trident lunch in Hextilda’s freezer that we can use.
1. We should do the next one at the park so we can use the food and then do the 2nd revel at the AL
2. Hextilda suggested we use the food that was leftover from Trident at Clans for a midnight meat. Baron James Highgate was on board with this.
5. Project that needs to be done: Funds were allocated to buy fabric for fighters loaner garb - Gambesons.
1. Freya has the fabric, but she needs a place and people to cut out the fabric so she can sew it.
2. Can we combine a sewing day with the scribal day to get this done?
1. Baroness Ilene Johnnestoune will put this together so that this can be done!
2. Mariah - It is possible to put sewing machines in the Scribal room at the Hart library.
3. Thyri - Sewing day planned at Hart Library on the 26th.
6. Question from Gravin Eva van Oudeachterkol to get an update on the t-shirts
1. They are printing and Baroness will let us know when they are ready.
7. We don’t necessarily need/want these meetings monthly and do not want them to be repetitive:
1. Baron Gavine Armestrang - Decisions are made at the officer meeting and is then passed to the populace meeting.
2. As officers logged in, we changed names to show the offices that were held.
3. Baroness Ilene Johnnestoune - I completely understand the “maybe we don’t need this”, but why not take the time to log in from home and if it only takes 20 minutes then we can still do it, check in, and get done.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No report at this time
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. Lady Margarita di Rossi is taking over seneschal at Coronation
3. Seminole County SCA group - Cathy Abernathy (not in attendance)
1. Mariah will be the Exchequer for the Seminole county group
2. She will be relaying info to the Barony on that topic.
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. Scribal is this Sunday and will be run by Becki Ori
2. Brewer’s Guild - Cathy Abernathy
1. No Report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. Beginning Tablet Weaving will be at Scribal this Sunday
4. Lampworker’s Guild - Lady Thyri Bersi
1. Do we need insurance for a bead day at a revel/home/etc that is not under a site’s insurance.
1. Gravin Eva van Oudeachterkol - Because it is at a revel/guild day, it is still covered because it is an educational thing.
2. Gravin Eva van Oudeachterkol - We do need to find out about homes/etc.
5. Dyers Guild
1. No Report
6. Performance/Bardic Guild
1. No Report
9. Upcoming Events
1. Gathering at the Tavern -
1. Flyer is done. It looks good.
2. Paypal information is in and will be checked
2. We need a bid for Village Faire
1. Hint that the Shakespeare bid might be a good one for this event
2. He will put stuff together for that bid and let us know in March
10. Announcements From the Populous
1. Lady Thyri Bersi - Concern - Running of events at Kiwanis - is it on an autocrats list of to-dos to clean the royal cabins?
1. We had people come in and clean that volunteered when we arrived.
2. HL Hextilda Marshall - The cabin was given last minute by the camp so we did not have time to clean or prep.
3. Baron Gavin Armstrang - That is a cabin that was not walked through at the beginning of site check-in and that is probably why the cabin was not ready. An autocrat does usually check the cabins ahead of time.
4. Baroness Ilene Johnnestoune - Might be best to use the cabin nearest to reservations instead of this cabin in the future.
2. Feast Hall - High Table with tablecloths/etc.
1. We can update the handbook for events -
2. This should have a list that says “Here are the things we need to have at events” to prevent this from happening in the future.
3. Mariah - This has happened at other events as well.
4. Gravin Eva van Oudeachterkol - Pipe and Drape? Could we use this to hang banners, etc?
5. Lady Margarita di Rossi - has the 3 bins and feels they need to be labeled better so that are easier to find and take care of.
6. Do we need a person to be responsible for high table at events again, if this is something that is a recurring problem?
1. Lady Thyri Bersi - This is only a 3 time a year job, is fairly easy, and could get someone involved the barony a bit more.
2. Lady Margarita di Rossi - Would be happy to give this up to someone.
7. Baron James Highgate - Having someone with the job of taking care of high table items, would be preferable to the high table people. This also alleviates high table issues.
1. Baron Gavine Armstrang also agrees that this is a good thing, but does think people need to be aware to calm down the amount of items brought.
8. Lady Margarita di Rossi - Would this be under my office?
1. No it would be under the Exchequer office.
2. Gravin Eva van Oudeachterkol will put out a job description to find a person to take this over.
11. Adjournment
1. Next Officer Meeting is on Zoom on March 3, 2020
2. There is a business meeting on February 6, 2020
3. Next Business Meeting March 5, 2020 at Fashion Square Mall
12. Meeting Closed - Baron Gavin Armstrang