Officer Meeting Minutes February 2021

Barony of Darkwater Officer Meeting - February 1, 2021

Zoom meeting online


Officers in Attendance:
Lady Ursula Blackpool - Constable
Lady Leane Meyrick - Chronicler
Mistress Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
HL Toki inn Eldri Bassi - Archery Marshal
HL Thomas von Wildtstein - Webmaster
HL Taran Saraev - Art Sci (Research and Projects)
HL Hadassah bat Josef - Chamberlain
Baron James Highgate - Baron
Vivienne or HL Hywel ap Wyn - Knight’s Marshal
Gravin Eva van Oudeachterkol - Exchequer
Ilona of Darkwater Exchequer Deputy
Lady Margarita di Rossi - Chatelaine
Baroness Milesenda de Bourges - Baroness

Officers Not in Attendance:
HL Hextilda Marshall - Seneschal
Baron Gavine Armestrang - Herald
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL David Archer - Quartermaster

Mistress Christine Chabrier, OL- Seneschal of the Canton of Loch Gryffyn

1. Call to order - Baroness Ilene Johnnestoune - Herald
2. Greeting by Seneschal - Baroness Ilene Johnnestoune - Deputy Seneschal
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: Baroness Ilene Johnnestoune
2. Seconded by: Baron James Highgate
3. Motion passed
4. Officers reports.
1. Seneschal (President) Baroness Ilene Johnnestoune - Deputy
1. Hextilda has classes and will be unable to attend on Mondays
2. We had said we were going to revisit the subject of in person meetings at the mall every month. Up until this point the consensus has been that there is no financial sense in paying for the small room when we can only have probably about six people in there, especially when we're not able to do events to have income coming in. I would like to propose and Hextilda’s in agreement on this, that we table any discussion of in person meetings at a mall until the kingdom changes our wave status. When the status changes and we're allowed to have more people in an indoor space, then it is worth revisiting that question to see if it’s financially feasible. Is everybody okay with saying we're going to table that?
1. Leane - Are we going to need a motion for that? I thought tables had to have a motion and a second.
2. Ilene - If somebody knows the rules better than I do, by all means chime in but my understanding is, only if it’s a financial question.
3. Ursula - Technically, Sam made a motion and in chat Thomas seconded the motion.
4. Ilene - Is there anyone who objects to that concept?
5. Motion by Baroness Ilene Johnnestoune to table mall meetings until there is a favorable change in status.
1. Second by Thomas in chat
2. approved to table
3. Because our state regulations are wide open and wave one allows for a group activity up to 50 people, if an individual wants to organize an outside function, such as a class, a stitch and bitch picnic, something like that, they are welcome to organize it themselves. They are welcome to advertise it on the group's page but the Barony itself would not sponsor any of those activities, but we're not going to prohibit them. It is within the state guidelines and it is within the kingdom guidelines.That is what Hextilda and I suggest. Does anybody have any thoughts on that?
1. Gravin Eva - From the Exchequer point of view, if the Barony is not sponsoring it, it is not covered by the insurance.
2. Ilene - That is something to consider. If we said that Lady Jane Doe is going to do a stitch and bitch for Magnolia park on this day and the Barony of Darkwater has no problem with that, would it then fall under our insurance coverage? I’m wondering where we hit that fighter practice level.
3. Gravin Eva - To fall under the insurance, it has to be something that the Barony is sponsoring, announcing in their newsletter, and on their other platforms. Gotcha. If someone posted to Darkwater Populace, hey I'm having a party, needs help, or a get together, that's not the Barony sponsoring it. That's not the Bernie's sponsoring it,
4. LeAnn - Does that get a little muddy? We weren't allowing the fighters to post practices on the Barony page.
5. Toki - Unless they were sponsored.
6. Ilene - Part of the reason we were not initially allowing fighter practice to be announced was because we had specifically said that fighter practices could not happen. During that time frame, allowing somebody to announce a fighter practice was going against what was announced. Now that it has been, anybody who's holding unofficial practices is allowed to post that.
7. Viviene - You guys did allow cross posting of other people's practices to our page. Just not our own.
8. Ilene - My thought would be that unsponsored is probably still a better option. We're not taking any responsibility for it.
9. Carmen - That sounds fine except that if people who show up for the stitch and bitch or something like that, if one of them got COVID in there with a fighter, then that person goes not knowing they have it, then the sponsored fighter event ends up being something. There's no way to stop that but the more we limit it, the better off it is for everybody else. It ends up being a really big gray area. It's completely wrong to say the fighters have to go through these 3 million steps but anybody else can just meet do whatever they want and we're not going to keep track of it, then the poor fighters have a problem that they didn't have anything to do with.
10. Ilene - That's very fair. We could say that if somebody wants to organize something like that, they need to bring the details to an officer meeting. The officers need to approve they have a clear plan in place, they need to have a waiver that gets signed by everybody who attends, and they basically have to follow the same basic structures that the fighters do. They have to have their masks on, they have to have sanitizer present, etc. and they have to do it far enough out that we can advertise it on Facebook and put it on the calendar. I would think that would be sufficient.
11. Motion by Ilene: I will make a motion that we allow members of the populace to organize out outdoor, in person get togethers of a non event, non fighter practice type. I will write up guidelines for how they need to be run and keep it with the same basic requirements as the fighters. Then we will publish that they will be required to attend an officer's meeting or send a representative in advance so that we can advertise it at least a month prior.
1. Second Taran
2. Approved non opposed
4. Cathy would prefer to hold her bid for an in person event. We agreed that bid would then be held until our first in person event. We needed a bid for clans to be virtual to follow the board's mandate prohibiting events. We have a bid from Maxwell McDougal and Hadassah as co-crat and are here to discuss their bid.
1. Maxwell and Hadassah -
1. Theme - The clans will gather physically distant but emotionally close.
2. Being a virtual event but also try for more camaraderie based. One of the things that we came up with was having a feast lunch with everybody. We're looking for classes right now.
3. Q&A format/Demo classes - six to twelve with two per hour
4. Court in the afternoon.
2. Motion by Thomas to accept the bid in chat
1. Second by James
2. Approved
2. Constable - Lady Ursula Blackpool
1. Nothing to report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. First, I want to thank all of you and everyone in the Barony for a wonderful five years and I want you all to welcome my successor, Ilona of Darkwater, who has graciously agreed to take over We're in the transition period and at this point, talk to both of us and we will have the answer.
2. Annual report from 2020, the Barony had a deficit of $5,000 from officers spending their budgets and dedicated funds, which is a good thing. Most of it was that we have a storage unit and a trailer parking space which therefore means all of our stuff has been secured for a year behind fences and with insurance, which is a better thing.
3. It would be nice if we could figure out some way to receive contributions but this is not the time for that.The t-shirt fundraiser has been on hold for a year. If you would like your shirt and are willing for pay for shipping we can get them sent to you.
4. We need to transition signatures on the bank accounts. Before we go through that I wanted to make sure we all agree, who is going to be on the bank account. Obviously, my successor, I will be her drop dead deputy until further notice, kingdom exchequer, David Hoffman as quartermaster, Ilene for seneschal and Hextilda until she has a deputy (Ilene asked if James was interested), Carmen as constable… need to make an appointment to go in together.
4. Quartermaster - David Archer
1. Nothing to report
5. Art Sci (Research and Projects) - HL Taran Saraev
1. Calendar - If anyone is interested in teaching please reach out and I'll be happy to schedule you.
1. February 4 Business Meeting
2. February 11 How to Set Up An Art-Sci Project Pt 1. by Mistress Alysoun Jeuneterre, OP OL
3. February 18 Cordials by Mistress Catherine Abernethy, OL
4. February 25 Before There Were Stars - Cooperative Game from Ilona of Darkwater
5. March 4 Business Meeting
6. March 11 How to Set Up An Art-Sci Project Pt 2. by Mistress Alysoun Jeuneterre, OP OL
7. March 18 TBA
8. March 25 TBA
2. Resource of the Month "Renaissance Meteorology: Pomponazzi to Descartes” by Craig Martin. I will be osting it on Thursday. It is a fancy little book that talks about how people in the Renaissance viewed wind, fire, earthquakes, storms and rain, and how those understandings led to the modern understandings of weather we have today.
3. We haven’t heard anything on Kingdom Winter ArtSci or TRU
6. Herald - Baroness Ilene Johnnestoune
1. Gavin is at the one year point in his tenure and that means it is time for him to advertise for a successor deputy. I know you (Keith) had mentioned interest and yes, Gavin is aware of that. But in order to make sure that it is transparent and open for everybody, it has to be advertised totally appropriately and that should start happening before too long.
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Nothing to report
2. A couple emails but mainly looking for in person events
8. Marshal (Referee) - HL Vivienne
1. Multiple practices have been rained out this month. Only around 13 people attended. We had to remind someone to wear a mask but it was not a problem. I have no changes in any sort of proposal, moving forward.
9. Rapier Marshal -Master Clothar Bructerus
1. Nothing to report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Bennet will be taking that mantle on and we'll coordinate a day to get the loaner equipment transferred. The ARC are open but I am not comfortable myself nor is Bennett with holding practices. Once we start to get closer to being in person, we'll start doing practices again.
11. Thrown Weapons Marshal - No current Marshall
12. Webmaster - Lord Thomas von Wildtstein
1. Designing the new website
2. Working on the new website and moving everything over from the old website. We now have the zoom calendar. I need updates from everybody and I'm going to send over to the chronicler, the IP address because I don't control the DNS. I'm not going to have them switch this over until everything is done and updated properly. I'm just trying to get all of our blocks of information in place, because WordPress is not like our original site and it's not like Google Sites. It is optimized for the phone also.
3. I'm starting to communicate with Taryn on the guilds. Because we don't have anything for the guilds and we haven't for a long time, if they want to gather some of their projects and come up with a nice banner image, we can add that, or if somebody wants to do scribal a nice banner for each one of our guilds, we can do that too. Once everything is in place, I can actually assign editor, contributor, and author roles, so other people can actually add things to the site and editors that approve things.
4. Ilene - This would be the time to review your office. Look at what is on the current website and verify if it has the correct deputies listed and your correct information is listed. This is the time to make all those changes. If you would like your page for your office to look differently and content is something that you can suggest. It’s not the web manager’s responsibility to generate content out of thin air. Thomas, I have some ideas about the guilds to maybe streamline things there a little bit. Email the webminister with your changes and ideas.
5. As long as it's a nonprofit organization and we're not selling anything on the site, we have it completely for free. This is one of the perks of working for a web hosting company by the name of Atlantic.
6. If anybody wants to design new off office badges, we're using the kingdom's office badges. If you decide you'd like to design one for each page, that would be great.
13. Social Media - Baroness Ilene Johnnestoune
1. Everything is status quo.
14. Chronicler - Lady Leane Meyrick
1. I am still trying to get a date set down with Gareth to get the historian supplies from him. So I have nothing to report
5. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Ilene - I would like to make a point to say thank you and offer highest regards and esteems to our Baron and Baroness. This is their last time being at an officer meeting as our coronets and they have served with distinction.
2. We have no business. We have absolute faith in you. (Toki and Thyri) I hope your tenure is boring and full of awards and none of this bullshit. We wouldn’t have changed a moment of it. Much of the best parts of this job had been the things that we've been able to do for the Barony and for it’s populace. Just knowing that you guys have that faith in us. meant an awful lot and now we get to have that faith in our incoming coronets.
6. Viscor and Viscoress -HL Toki and Lady Thyri
1. Thank you both for the last four years and for being inspirational. Thank you. Ilene and Gavin for the four years previous. You are all the inspiration that continues and inspires the next four years. We’re excited to offer the best of ourselves and do the work needed to be the best we can for the Barony.
7. Cantons
1. Loch Gryffyn - Mistress Christine Chabrier, OL - Seneschal
1. Nothing to report
2. Swampkeype - Lady Margarita di Rossi - Seneschal
1. Crafting/Social/Scribal 28th
2. Monthly meeting TBA - 22nd We are looking for a teacher. Please join us by Zoom.
3. Seminole County SCA group - Cathy Abernathy
1. No activity
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. No report
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Trident Tourney - We have three weekends until the event, February 19-20. We have been promoting classes, bardic, games, pun off competition for Lord or Lady of Foolishness, Heather Dale, pie competition, and raffle baskets.
1. Ilene - Southkeep has a zoom we could ask to use
10. Announcements From the Populous
1. No announcements
11. Adjournment
12. Next Officer Meeting is on Zoom on March 1st
13. There is a business meeting on February 4th
14. Next Business Meeting is on March 4th.
15. Meeting Closed - Baroness Ilene Johnnestoune

Populace Meeting Minutes July 2020

July 2, 2020: Barony of Darkwater Populace Meeting - Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL David Archer - Quartermaster
Gravin Eva van Oudeachterkol - Exchequer
Lord Thomas von Wildtstein - Webmaster
Lady Margarita di Rossi - Chatelaine
Baron James Highgate - Baron
Baroness Milesenda de Bourges - Baroness
HL Hywel ap Wyn - Knight’s Marshal

Officers Not in Attendance:
HL Calpurnia Fortunata - Art Sci (Research and Projects)
HRH Islay Elspeth of Glen Meara
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL Hadassah bat Josef - Chamberlain

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes:
2. Seconded by:
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. We do not have any word on the polling but we are awaiting word so we can plan for the future.
2. The officers decided to cancel the contract with Kiwanis for Village Faire
1. There will still be a Village Faire of some kind
1. We have received the refund check for both Clans and Village Faire
2. They are excited to have us back at a later date and understand why we are not returning at this time.
2. We would like to hear what your thoughts and ideas are about how this event should be held.
1. Options at this time:
1. Meet at a park
2. 2 day event with fighters on one day and art another
3. All online
4. Baron Gavine Armestrang: This is more than just VF. This is also kind of to start getting a bit more information on what
5. Lady Ursula Blackpoole: read over the notes from the previous Officer meeting to touch on thoughts brought up then.
6. HL Hextilda Marshall reminded everyone about the idea of using color bracelets to show your level of comfort with a hug, touching, or social distancing.
1. HL David Archer - for the bracelets, we should talk to other seneschals in the Kingdom to coordinate the color scheme for this.
2. Propose to other Baronies
7. Question to the Populace: How do you feel about coming back, what is your safety level, etc?
1. Baron James Highgate: Guiding star on this is to wait on anything, even a day trip, until numbers are getting lower… Much lower.
2. Mistress Adelheid Leinwater: A month and a ½ is short notice, even for a day event. I suggest a virtual event and if for some reason we can get together, we can find a park/somewhere to put it together. Flu season is real, even when we don’t have Covid. But this is when school goes back and I don’t think we want to think about an event when there might be a Covid upswing at that time.
1. I don’t think the Kingdom has even allowed a meeting face to face
1. Hextilda said we can plan, but we can’t really have it yet.
3. Lady Ursula Blackpoole: Really feels this is dangerous when this is when we are going back to school and a number of us are teachers and that is dangerous for us to feel like we might be bringing the virus into an event with our friends and loved ones.
4. Baroness Ilene Johnnestoune: I think the whole idea of the wrist bands, while cool, needs to be set aside until we have a definite get back together again. There has to be a flyer, regardless of what we plan, turned into Talewinds, so that we can have a court if our Baron and Baroness would like to.
5. Gravin Eva van Oudeachterko: Thank you Adelheid for saying what I was thinking. I would like to also have a virtual event. We could have classes, an official court, etc.
6. HL David Archer: Based on the new school situation, we agree and support we should cancel all in person from events till the start of the year. ~ David & Brittany
7. Brian Retzlaff: I vote nothing in person until 2 months after we get the all clear.
8. Christine Chabrier: At the A/S meeting, she volunteered to talk to another group about a Art/Sci competition. They are having another meeting as we meet now, and they will be doing a virtual A/S competition in the future. This could be used as guidelines, etc for doing this. I think we should plan to do it the A/S Regional virtually in case we need it.
9. Lady Thyri Bersi: Not just the numbers going down, will make it okay for an event. Going downward does not make us safe.
10. Mistress Adelheid Leinwater: She is going to take the information Christine and the A/S meeting talked about and go to the Laurels to see if we can have the Regional Art/Sci virtually? This even could be really large as it is online and would have a larger Kingdom approach.
11. Michael De Lace: I want to have events this weekend, as a fighter, but I do think we need to be safe.
12. THL Valgard: I feel safe, but I respect everyone else’s opinion about holding off. Though I would like to get back with the fighting community.
13. Lady Ursula Backpoole: I think we definitely need to talk to IAN to see if he wants to have his event at Trident or Clans. We should NOT just put a virtual event on him without talking to him first.
14. HL Hywel ap Wyn: would like to move his event to a real event
1. Question: Do you want to have your event at Trident - at the Investiture?
1. He is okay with it, but would like to check with his people beforehand to make sure they are okay with it.
15. Mistress Adelheid Leinwater: Can we schedule an additional meeting to plan the VF online event?
1. We will message back and forth with Baroness Milesenda de Bourges to make a day for a meeting where we can plan this.
16. Even if we do a 1 day event in the future: We need a fighter event. So that they can play as well.
17. Baroness Ilene Johnnestoune- : Thumbs up and down on a virtual meeting.
1. 13 votes to have the event online with 22 people in the room.
18. HL Hextilda Marshall: Motion to move Village Faire to a virtual event in September.
1. HL David Archer Seconded the motion
2. Motion Passed by the officers
3. When will officers make a decision to participate in Lady of the Lakes:
1. Lady Ursula Blackpoole - Wait till August to make a decision
2. Mistress Adelheid Leinwater- Let the people from Lady of the Lakes know that we will not be present so that they can start to prepare.
3. Christine Chabrier - Considering the number of people that don’t wear masks here in Lake County. I don’t think we should attend.
4. LeAnn Meyrick- My family will NOT be attending.
5. Baroness Ilene Johnnestoune- My first event should be with friends and family I know and will try to be safe. Not 1000s of strangers with bad behaviors we have seen in previous years.
6. HL Tahmineh Ctesiphoni: Plan for the best and I love the optimism in the room, but realistically we probably will not be able to hold events in November and December. If everyone was social distancing/wearing masks, etc, then maybe, but since that isn’t what we are seeing.
7. Lady Thyri Bersi - Toki has recovered from Cancer. Due to this, we will NOT be at Lady of the Lakes
4. How large would a fighter event be?
1. What does Duke U. normally run.
1. A decent attendance with many people.
2. When it is announced that an official event with fighting is allowed, everyone will be there.
2. Mistress Adelheid Leinwater: I have been to a couple Duke U events and both had an easy 100 at those.
3. Lady Thyri Bersi: TAD is a martial event for archery and it runs about 75-100 for it.
4. Baron Gavine Armstrang - A just fighter event will be easier to plan than a more involved/regular type of event. If we do plan to have Trident: It still needs to be planned. It is easier to cancel than plan at the last minute.
5. Mistress Adelheid Leinwater: Might want a larger than normal event staff. If it is okay to happen, Trident will be a very LARGE event as it will be one of the first events we have face-to-face and it will be an investiture. We will probably have close to 300 or 350 people there.
6. HL David Archer - We currently have the highest rate in the whole country. And number 6 in highest number of cases and total deather. Keep that in mind when you are thinking about events.
5. I am currently at the ½ way mark of my Seneschal and would love to get deputies in line
1. Currently we have one: Baroness Ilene Johnnestoune
2. But we are always ready to look for others interested.
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. All of our outstanding check requests have been paid
2. Let her know if you have any that you need to be paid
3. Insurance
1. If you reschedule in the same year, we get a full refund
1. As we are doing refunds to be used for next year, we will get ½ of the amount back.
4. We had a successful class for reservations through Zoom
5. Contact the deputy of training if you are interested in Exchequer 101 that will be held on July 15th.
6. Remember that reports are due: Officers and Cantons! Please email her with questions.
4. Quartermaster - David Archer
1. Populace - Some things have been donated. Please check the meeting notes from Monday to see them.
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata ( not in attendance)
1. She is currently looking for a deputy as she is at her ½ way point.
2. The class schedule is good at this time
3. We would like to have people to teach after July. Please see her if you need to talk.
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Lady of the Lakes is currently planning to go forth as scheduled
1. She has let them know that we do NOT know for sure what we will be doing at that time.
2. We are still planning for it, in the hopes that we do have an event.
1. At this time, we cannot post about an event online until the SCA allows it. Noted by Lady Thyri Bersi
2. Currently she is looking for someone to take on deputy for her office as well.
8. Marshal (Referee) - HL Hywel ap Wyn (Not in attendance)
1. No Report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Darkwater Archery Marshal is also available for a new deputy to take over.
2. You do have to be warranted, but reach out and I will help you on your way.
11. Thrown Weapons Marshal - No current Marshall
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. No Report
13. Chronicler - Lady Ursula Blackpool
1. Please send us or post your stuff - What hobbies are you working on? Send us pictures or a handout that we can post online. We would like to keep the SCA alive and interesting, even if it has to be online instead of in person.
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No Report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Apology for not being at the Officer Meeting
2. It is really wonderful to see how people are trying to keep the SCA alive in this, but remember to go slowly and carefully.
3. Please don’t take the risk of meeting up when it is not more important than your health and well being.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report at this time
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. Did the scheduling time work out for the 18th for a meeting?
1. In theory on the 18th of July Swamp Keep will have a social hour.
2. She is checking with Baroness Ilene Johnnestoune
3. Seminole County SCA group - Cathy Abernathy
1. No Report at this time
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. No report
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Currently on Hold
10. Announcements From the Populous
1. Mistress Adelheid Leinwater: Is putting together a calendar for Zoom/Virtual Events will be listed.
1. To make everyone’s life easier at being able to find events and meetings that are coming up virtually.
2. This would allow us to post the Zoom links to the calendar so that we don’t have to go back and forth to get to the links when it is time to meet.
3. We extended this offer to the other groups in the Kingdom at the Art/Sci meeting for the Kingdom last night. This way smaller groups, that don’t have access to the things they need, could have support, a Zoom room, etc.
4. Please email any classes to Baroness Ilene Johnnestouneor Mistress Adelheid Leinwater
2. Upcoming classes:
1. Christine de Pizan taught by HL Adelina
1. Time: Jul 9, 2020 07:00 PM
2. Home Apothecary Part #1 (salves and other items) taught by Meisterin Adelheid
1. Time: Jul 16, 2020 07:00 PM
3. Home Apothecary Part #2 Making tallow and soap taught by Meisterin Adelheid
1. Time: Jul 23, 2020 07:00 PM
4. Papyrus Making taught by Master Udvarhelyi Barar Aeryck
1. Time: Jul 30, 2020 07:00 PM
11. Adjournment
1. Next Officer Meeting is on Zoom on Monday, August 3rd
2. There is a populace meeting on Thursday, August 6th
3. Next Business Meeting at Fashion Square Mall is on hold
12. Meeting Closed - Baron Gavine Armstrang

Officer Meeting Minutes July 2020

June 29th, 2020 - Barony of Darkwater Officer Meeting
Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Gravin Eva van Oudeachterkol - Exchequer
Lord Thomas von Wildtstein - Webmaster
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
HRH Islay Elspeth of Glen Meara
HL David Archer - Quartermaster

Officers Not in Attendance:
Baron James Highgate - Baron
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
Lady Margarita di Rossi - Chatelaine
HL Hadassah bat Josef - Chamberlain
HL Hywel ap Wyn - Knight’s Marshal

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: Baron Gavine Armestrang
2. Seconded by Gravin Eva van Oudeachterko
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling: Not sure if the crown will announce it or how it is going to work.
1. As soon as Hextilda knows, she will tell everyone else.
2. We have received the new contract from Kiwanis
1. There is a 60 day cancellation policy now.
1. This means we have about a month to make a decision on Village Faire
2. They also said that Camp Kiwanis is now open. There is a new lease agreement.
1. They will apply the Clans deposit to the next event… whenever that is.
2. They will calculate any difference at the time that we make a decision.
3. Gravin Eva- We have a contract for both Clans and Village Faire. We need to get a hold of Kiwanis to talk about this.
4. Prices on the lease are the same, but the following changes were made:
1. Full responsibility for any illness, damage, etc. is not on them.
2. Any sickness that happens, example Covid, while there, is NOT Kiwanis’ responsibility.
3. See the files on the Officer’s page to read through the lease/contract information from Kiwanis.
3. We will have a talk on Thursday, at the populace meeting to see if we want to do Village Faire or what it will look like.
1. Baroness Ilene Johnnestoune: Society is stating nothing and making no statements about this and all Kingdoms are making their own decisions.
2. The Kingdom Seneschal is still at the stance that we aren’t doing anything at this time. He has not given an idea of when it can happen.
1. The state still says only 50 people at an event.
1. We can’t gate lock at 51.
2. We need to have a tiered list of plans for the event so that we can have cut off for the event.
1. Do we day trip?
1. Gavine said that this would work best for a barbecue.
2. Gravin Eva suggested that everyone bring there own food.
2. Is it a full day trip?
3. Is there feast or not?
4. Can we comfortably have feast?
3. Money questions: Gravin Eva van Oudeachterko
1. We need 110 people to break even. NOT counting feast.
2. Insurance final decision date is August 14th.
3. July 24th is the final decision date to cancel the Kiwanis date.
4. Park suggestions if we need to day trip
1. Turkey Lake Park
2. Magnolia Park
3. Don Knight Park
4. What questions do we want to ask these parks? And we need to make calls.
1. Are they even accepting reservations for events.
2. What is the number you are willing to have at this park?
5. Populace/Officer Thoughts:
1. Thyri added that a lot of other things are cancelling until 2021. Examples: Broadway, etc.
2. Baroness Ilene Johnnestoune also noted that we might not want to do a meeting at Kiwanis.
3. Gravin Eva also put in that we schedule in July for the next year. It might be well to use them as we can use the money that we have already.
4. Ursula: Doesn’t feel safe to have an event at Village Faire
5. HL David Archer: Made a call to Lana and they do not feel that Kiwanis is a good idea. And if the numbers are high, they feel like a day event is also NOT safe.
6. LeAnn: Could we make this a virtual class event like TRU as Village Faire is a class event?
7. Jenn: Sing-a-longs? Populace hangouts/craft night? Etc?
8. Gavine and Ilene: Fight/Champion on one day and art/classes another day. Saturday/Sunday as an example.
1. Ursula: Will that really work with a 50 person cap? How many people will go to the park to see people?
2. Toki: What about court?
1. Hextilda: Online court can happen.
3. Because we will move Ian’s event to Trident maybe officers can do Village Faire’s day trip.
4. Trident: Make sure we ask Ian if he wants to take on an investiture.
3. Motion on the floor to CANCEL Kiwanis and make a day trip as a possible alternative for Village Faire:
1. Motion put on by: HL Hextilda Marshall
2. Seconded by: Gravin Eva van Oudeachterko
3. Motion Passed
4. Decisions about Trident are being made at a later date because we want to look at dates with the incoming Baron and Baroness named.
1. Dates for next year should also be made next month.
4. Color wristbands for closeness.
1. We have colors we can use for this so that people are aware about whether someone is comfortable with someone near them, hugging them, or handshakes, etc.
1. Calpurnia is going to look into getting the bracelets and pricing.
2. Gavine: link:
1. https://www.rapidwristbands.com/order?utm_source=adwords&utm_campaign=Custom+Wristbands&utm_medium=ppc&utm_term=%2Brubber%20%2Bwristbands%20%2Bcustom&hsa_kw=%2Brubber%20%2Bwristbands%20%2Bcustom&hsa_cam=340707437&hsa_src=g&hsa_tgt=kwd-38915364225&hsa_mt=b&hsa_grp=25983933077&hsa_net=adwords&hsa_ver=3&hsa_acc=3184204708&hsa_ad=232740849775&gclid=Cj0KCQjwoub3BRC6ARIsABGhnybrX8tpEjgEm9aBtUc-v2jK8QzqMyGAgSKNqaOgGaRrHE4fHIzkLWsaAtLtEALw_wcB#/order
2. thats $100 for 225 (+200 free) 75/color, .41 each
5. How are we going to keep people safe when we are together?
1. Bring your own food.
2. No alcohol
3. Masks if still required/needed
4. State and Local requirements MUST be followed for that time.
6. Discussion next month… Start thinking of ideas now.
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Insurance: We had an event. Clans. That insurance is on hold. If we rescheduled it in 2020, we would only need to put in a new piece of paper. If we do it in 2021 it would be ½ back and would have to pay the other have.
1. $50.00 dollar insurance would be $25.00 dollars on top of that.
2. We have lost 25.00 dollars on both clans and the demo at the bird thing.
2. Question from Toki: We haven’t done any archery practice for a couple months and it doesn’t look like we will again. How does that work?
1. We pay a multiple day insurance and it pays for itself. Practice insurance is 50.00 for all of the year’s practice.
3. All outstanding check requests have been written and filled.
4. Next check will be September storage fees.
5. Thank you to Ilene for helping with registration class that she held.
1. The class was developed before Covid-19 and registration may have to change when it comes to the physical part of registration.
6. We might need to deal with Paypal at an upcoming event or might need pre-res only as an option.
4. Quartermaster: HL David Archer
1. As we know, we recently lost someone in the Barony. She has donated a pavilion to the Barony. It comes with the poles, etc. But no rope or stakes.
1. David is going to put it up, using the Baronial pavilion stakes and ropes, to see if it is in good condition.
2. If it is good, the Barony can make a decision about whether or not to purchase the missing items.
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. We would love more people to volunteer to teach
2. Currently poking people and putting in messages to FB for people to join.
3. TRU was fantastic and fun. A lot of great classes and great job setting it up.
4. Currently looking for anyone that wants to be her deputy.
5. Kingdom art/sci meeting is this week and Calpurnia is looking into doing an online Art/Sci. She will let us know what they come up with after the meeting.
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Lady of the Lakes:
1. Are we participating, etc.
2. The deadline on the insurance is 6 weeks prior to the event.
1. July is when it is usually put in.
2. The SCA usually forwards the insurance if the event doesn’t happen… It would go to the next demo.
8. Marshal (Referee) - HL Hywel ap Wyn (Not in attendance)
1. No report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Southern Archery Day
1. We had 4 of our Trimaris archers in the top.
11. Thrown Weapons Marshal - No current Marshall (Not in attendance)
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Cantons are set to no meetings. And to look for FB groups for updates
2. Calendar is fixed for events and for practices at this time. All on hold.
13. Social Media -Baroness Ilene Johnnestoune
1. People in Darkwater are polite and doing a wonderful job.
14. Chronicler - Lady Ursula Blackpool
1. Post a day of what you are doing!
1. Thyri: Does her posts on her own page, but she will move them to the Darkwater Populace
2. The Barony of Darkwater page is not being used
1. Baroness Ilene Johnnestoune is going to post and tag a message to go to the Darkwater Populace page.
5. HRH Islay Elspeth of Glen Meara
1. We need to work on keeping the SCA alive
1. Virtual classes, etc.
2. We don’t know when we will have meetings again… What can we do to keep people interested in the SCA and in our Barony and Kingdom?
3. The Valencia Renaissance Faire is being backed up by the Dean
1. This could be a place to record and post classes, etc.
2. Colleges are scrambling to find things about art to teach that isn’t stagnant or the “norm” and this could be the chance for the SCA to do this.
1. If you have any questions, contact her Highness. If something happens and she needs another contact, she will let us know.
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Not in Attendance: message sent to Thomas
1. As noted previous, James and I are offline tonight for his birthday. Got a call from Dave. We are good for a day trip Village Faire. If it is safe. Otherwise, we will do an online something and court. At this time, with the current number, NO way are we risking any of you.
7. Cantons: Note from Seneschal: Please know you can have meet ups on Zoom to keep the SCA going and keeping people involved.
1. Loch Griffin - HL Hywel ap Wyn (Not in attendance)
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. It exists and not a lot is going on at this moment.
2. Zdinka will talk to the officers about doing an online/Zoom meeting
3. Seminole County SCA group - Cathy Abernathy (Not in attendance)
1. No Report
8. Guilds - Note from Seneschal: Please post what we you are doing. Something to keep us all going and keep people interested in the SCA.
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy (Not in Attendance)
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ? (Not in Attendance)
1. No report
7. Cooking Guild - Lady Margarita di Rossi (Not in Attendance)
1. No report
8. Costuming Guild - ? (Not in Attendance)
1. No report
9. Herbal - Lady Rahil bint Haroun (Not in Attendance)
1. No report
10. Craftsman - ? (Not in Attendance)
1. No report
11. Defense - ? (Not in Attendance)
1. No report
9. Upcoming Events
1. See Senechal notes:
1. Discussions to be held at the next meeting and next meeting as well.
10. Announcements From the Populous
1. Baroness Ilene Johnnestoune reiterated that we need to really listen to her Highness, and teach, post, something so we can keep people interested and informed in the SCA!
2. Lady Thyri Bersi also said that during TRU, there was a class about how to teach an online class. He went over setup, etc. His whole class is on Youtube.
1. https://www.youtube.com/watch?v=PV1Wn571338&t=25s
11. Adjournment
1. Next Officer Meeting is on Zoom on August 3rd
1. Please keep in mind that we might need an emergency meeting before then. Hextilda will let us know after the populace meeting this week.
2. There is a business meeting on Thursday, July 2nd.
3. Next Business Meeting at Fashion Square Mall: Currently on hold due to Covid-19.
12. Meeting Closed - Baron Gavine Armestrang

Officer Meeting Minutes June 2020

Barony of Darkwater Officer Meeting -June 1, 2020
Zoom meeting online

Officers NOT in Attendance:
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Gravin Eva van Oudeachterkol - Exchequer
HL Hextilda Marshall - Seneschal
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL David Archer - Quartermaster
Baroness Milesenda de Bourges - Baroness
HL Hadassah bat Josef - Chamberlain
Baron James Highgate - Baron
HRH Islay Elspeth of Glen Meara

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Hywel ap Wyn
2. Seconded by: Lord Kylan Hundr
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling -
1. Everyone should have gotten their forms and it should be turned in to Kingdom by now
2. We don’t have a date for the final decision at this time.
2. Called Kingdom Seneschal to see about openings?
1. Until the state of FL opens up to more than 10 in group gatherings, we will NOT be gathering.
2. We are still online only!
2. Constable - Lord Kylan Hundr
1. No report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Our tax exempt status is now on Zoom
2. Eva would like to use the Zoom account on Monday, June 15th from 7-9
1. Registration orientation class / limit to 5.
1. Reserved!
2. Officers first to get in and then add any that want it on top of them.
2. Ilene has a calendar for our Zoom account now when you need to set up a meeting see her.
3. Trident -
1. We 2105 dollar check has been put in from the event.
2. Most receipts taken care of/in
3. Trident broke even
4. June and we need to write checks and we need to get them signed:
1. Storage locker as one example
2. Ilene will meet with her to sign checks
3. Reimbursements - Can we also get them signed at this time.
1. Will be signed on the above date.
5. Should we get the insurance for Village Faire?
1. Yes, we are thinking it will be happening. They are trying to get opened up by August for a Fall Coronation event.
4. Quartermaster - David Archer
1. No longer the acting Quartermaster! :)
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata (Not in attendance)
1. No Report
6. Herald - Baron Gavine Armestrang
1. A lot of heraldic submissions have been done and are on their way to Kingdom!
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi (Not in Attendance)
1. No Report
8. Marshal (Referee) - HL Hywel ap Wyn
1. No Report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Will provide a link to an archery competition that will be going on society wide
1. You can see the information on the facebook pages
11. Thrown Weapons Marshal - No current Marshall (Not in attendance)
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Check the site for issues
13. Public Relations - Baroness Ilene Johnnestoune
1. The Zoom account is set up for meetings.
1. See the Hextilda, Ilene, or Calpurnia if you have any questions.
14. Chronicler - Lady Ursula Blackpool
1. All paperwork sent to the King/Queen to look at for candidates for the baronial offices.
5. HRH Islay Elspeth of Glen Meara
1. So happy to see everyone meeting together and talking to everyone.
2. We are planning a meeting this Wednesday, as long as we can work that out with current issues in the state.
1. The Baron and Baroness, Officers, and nominees should hear about this first and it should happen sooner than later so that people can plan/etc.
2. Gravin Eva would like to know how many letters were received by the Kingdom so she can see what they got in.
1. The Queen had received 55 envelopes as of last Friday.
3. Send any questions you would like Islay to ask at their meeting.
3. Are there safety food guidelines in place and can we work on training for this before the next event?
1. Nothing has come down officially yet.
2. Baron Gavine Armstrang - There has been a servsafe class taught at other events within the Kingdom, but it isn’t required to be done.
1. This does cost per person, but Baron Gavine Armstrang is going to look into the training and costs.
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. We are trying to make it online for Thursday classes, but life is keeping them from making it.
2. Stay safe and know we miss you all!
3. We are looking forward to Village Faire and are waiting to hear what happens with that event in terms of how we can spend it.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy
1. No Report
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. No report
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Workshops
1. No Report
2. No Events to report on at this time
10. Announcements From the Populous
1. Not Clans - Virtually - HL David Archer
1. This could be done later to not conflict with other groups or go forward and see if we can put something together?
1. Baron Gavine Armstrang did not see a problem with meeting socially via Zoom as this isn’t going to step on another Kingdom as doing it in person would.
1. HL David Archer pointed out that the other Kingdoms are working to not overlap on the calendar and thought it might be nice to try and not overlap as well.
2. Mistress Milesenda de Bourges did not think this would be an issue and we could go ahead and move on with this.
2. Ring of Chivalry - Mistress Milesenda de Bourges will put a form out in the next month or so to make this happen. Online voting will take place at that time. Stay tuned.
11. Adjournment
1. Next Officer Meeting is on Zoom on June 29th, 2020
2. There is a business meeting on Zoom on June 4th, 2020
3. Next Business Meeting at Fashion Square Mall TBD
12. Meeting Closed - Baron Gavine Armestrang

Meet The Candidates Night 2020

“Meet the Baronial Candidates” Meeting Notes: 4/30/20

Tonight’s meeting was done by Zoom and there were a few technical difficulties in hearing some people completely and some interpretation was necessary. Please forgive any misinterpretations. Please also pardon any spelling and/or grammar errors as those are the fault of the Darkwater Chronicler and NOT the candidates or those that asked questions.

Thank you for your forgiveness and patience,
Barony of Darkwater Chronicler, Lady Ursula Blackpoole and Deputy Chronicler LeAnn Meyrick

Introductions of our Baronial Candidates:

First we had Sir Johan Craft and Honorable Lady Vivienne le Corbeau
Second was Mistress Christine Chabrier, OL and Baronessa Calpurnia Fortunata
Third was Lady Thyri Bersi and Honorable Lord Toki Inn Eldri Bassi
Fourth was Honorable Lady Adelina de Bretigny and Honorable Lord David Archer

➢ In the interest of time while typing, the names of the candidates will be shortened to their first names.

All couples gave us information about how long they have been in the barony and what offices they have held. As well as how many offices they are in. This information is in the “Meet the Baronial Candidates” flyer that was mailed and posted on FB in April.

Question:

Asked by HRM Maisie of Dunbarton: 

Have you read Kingdom Law?

Calpurnia and Christine: both said yes.

Thyri and Toki: both said yes.

David and Adelina: both said yes.

Vivienne and Johan: both said yes.

Question:

Asked by HRM Maisie of Dunbarton
Thyri was asked what she would do with her role of HRM Chamberlain if the Baron and Baroness role came up and advised that options needed to be prepared just in case. HRH Martin said they were good and plans are in place.

It was stated that Trident Tourney, third weekend in January, will be the date for the new Baron and Baroness.

Question:

Asked by HRM Maisie of Dunbarton
Thyri and Toki were asked if they understood they were the voice of the crown. They both replied yes and discussed the power of the crown and gave compliments to the Kingdom and Barony based on their travels.

Question:

Asked by HRM Maisie of Dunbarton
Toki had talked about his interests in archery and Masie asked Thyri what she was endeavoring in. 

She explained her involvement in the lampworker’s guild, and then was asked if she had someone to take that responsibility. Toki and Thyri both replied that they have people in place to take over their positions in archery and lampworking.

Question: 

What will you bring fresh to the SCA?
Asked by HRM Maisie of Dunbarton

David: Shake up how we do feast. Trying out some more interesting flavors. Check in with laurels and change up how we do the events that might have become a bit static. Gave compliments to our many chefs in the barony.
Adelina : She comes from a theater background and a Live Action role playing background. And would like to see SCA events with themes similar to that happen more in the Barony. Escape room. High authenticity feasts. Etc.
David: Also suggested holding courts earlier so feasts don’t run so late.

HRM Kurn O'Farrell of Ulster : It’s important to have a balance. Feast doesn’t need to be a big deal every time and it’s not everyone’s tea. He also thanked everyone for their interest in supporting the role of Baron and Baroness. It’s nice to see four really good candidate couples to promote Darkwater.

HRM Maisie of Dunbarton: Asked the candidates if they would be willing to submit a letter of why they would like to seek the chair of the barony. She would like the input and offered support to the candidates as well.

Question:

Asked by Trish Amador Baroness of Wyvernwood:
Thank you for putting this together and thank you to all of the candidates for volunteering to take on this role. If you could choose one thing to do for your populace that you feel would be inspirational for them to show your love for the SCA what would you do?

Vivienne: There is a lot we try to do on a regular basis. We have been supporting Loch Gryffyn currently. We really just want everyone to feel appreciated and loved. We can’t give everyone an award, but we can still show love and say thank you.

Calpurnia: Her whole “shtick” is about making people feel appreciated and this would allow her to do it on a bigger and official scale. Christine would say the same thing. We just want to show people how much they are loved. Take care of them. How appreciated they are. We can do so many things beyond awards. They gave the idea of the tokens given out by those before her. Christine said JP covered the bases. And she said they wanted to expand by increasing the recognition of people that are in the Barony that might not make it to an event. She mentioned ideas and art sci she can do to make things for them.

David and Adelina : Beyond the awards, you need to be on the lookout and ready to recognize people in the moment. Let them know that we see what they are doing. But you also have to watch how engaged others are. If everyone is engaged then everyone is participating as well. Create shared experiences that gather both the fighters and artists, that gather both children and adults. You can’t do it for everyone, but you can try to give them the opportunities. Create an environment where people can do it for themselves.
David: Take the time to recognize people at the events. He doesn’t want to open court all the time, but find a way to have larger courts and pull people in to offer recognition at different times. If it is the right time, with the right people, we should do it then.

Thyri and Toki: I believe that awards are amazing. They are breathtaking and important thank you’s when you get called up in court. But they are minor when compared to the work the Baron and Baroness should do in talking with people, being present for people, doing things, working with the populace. There are so many people, and what our dream is, is to have our presence as Darkwater reflected in the event. Several of the people in here now run these events, but we would love to find a way to get all of the populace reflected in the event so they can all have a part in the events. Because we gave of ourselves, that when people come to meetings or events or practices, everyone should feel included in some way. Not feeling like a guest.. This is us! I am part of this. Set up the baronial pavilion and provide people a space to be a community. We know it will be a lot of work, but the Baron and Baroness is a service, a job. We are willing to do it.

Question:

Asked by HRH Martin
At one point in the future all of our lives will return to normal and might not be soon. Given the uncertainty that we are all in right now, and what that might mean for the SCA, what do you all feel the SCA can do, and specifically the Baron and Baroness of Darkwater, do to limit the damage and help the growth when this pandemic has led many to feel scared?

Vivienne: People are wary of congregating but also everyone is aching to get back together and wear garb and drink and dance with our friends again. We may not be going out to campsites but we are still doing things. We are in this together. We are doing online classes, meet and greets, websites, and zoom classes. We are uploading things to Youtube. These small changes we are making involves people in the remote settings and will help pull people in rather than pushing them away.

Christine: It Is going to be a different life and that can be an advantage. We can use this time to plan ahead, work together, and start back, mind you some of us aren’t as young as you physically, maybe start with small gatherings. We don’t have to have 50 people crammed into a room. We can have 10 people in 10 different rooms and make them sit 6 feet apart and still have the joy of each other's company. We can work with this, and as it gets more comfortable, we can enjoy each other’s company in ways we can create. Maybe more frequent, smaller get-togethers and fewer big ones. I think that actually, this weaving of the internet and interpersonal is going to make us stronger.
Calpurnia: I totally agree. With the things that we have been doing online during these precautions, we are actually able to reach out to more people than we might not have reached out to or met before. We have more tools to reach a wider audience now.
Christine: I think one of the reasons this seems so hard is because it has been only 6 weeks, but we will get better at this. At the moment it is still new.
Calpurnia: We can do more in small groups. Like Adelina’s idea of escape rooms. It gives us the opportunity to try new things. IF it doesn’t go well, then that is okay.
Calpurnia: I would like to implement tea time with the baroness again. That’s a thing.

Toki and Thyri: First things first, let’s follow the CDC guidelines and keep our populace safe. We are staying in, social distancing and follow guidelines right now so we can all gather again and not have anyone be missing. We would like there to be many different things to make it so people are apart but enjoying their event in safe/small groups.
Thyri: We have a lot of smart, problem solvers in the group and we can use this as the template to have a large or small event that will work. And maybe something better. This isn’t a one person problem and we can solve this as a group. We make this the best event to help everyone.

David and Adelina: I suspect that when we open up, next to harassment policies at events there will be CDC safety policies and guidelines from the board. Earlier it was noted that we used to mail things and now we are in this digital age. I remember that it was quicker to drive to out of town friend’s instead of sending something in the mail. We have a great opportunity to change some things and in 6 months we can go back or change things. But this has shown that we can integrate technology in our groups and make interactions happen between groups in a different manner. The baronial officers will have to get together after the CDC guidelines are in place and they’ll get guidance from the board and the kingdom level and have a long conversation.
Adelina: Be careful and considerate when we come back to normal. The power of pause. We are at a point where we have to take a pause and breath and consider what is important. What do we need to keep moving forward and what do we need to let go of. And in my mind, the most important thing is the connections between people. Maintaining these connections and continuing to work together. We have dance videos, scribal wars, and classes going right now.

Question:

Asked by Mistress Jehannette de Lille:
I would like to know what the candidates have planned to increase the numbers in the barony. That is the A /#1 problem right now.

Vivienne: Johan and I have been working on this for years. We always try to reach out in ways like colleges, larp fests, dice tower con, etc. In Trimaris, we are an aging audience. Average age is 50. We have to pull in new and younger blood to continue our Barony. By reaching out where other nerdy people hang out, we can bring in those people. Lady of the Lakes helps, Megacon, etc.

Calpurnia: We do have an older populace and as someone that was recruited out of high school, and is now in her 30s, I think a LOT of people my age and younger would really find this different. Nerdy history culture would love this. We have a lot of colleges and conventions to reach out to. We can reach out to the number of colleges and cons we have.
Christine: I back all of that. Given that 50 is no longer considered old, one thing we might look at is the activities groups of The Villages to grow numbers. 50 is young and retired people may not move away and might be bored. Think about some venues we haven’t talked to before. Retirees that are bored. Etc.
Calpurnia: Kids activities need to be increased to bring in families. Foster people that grew up in the barony and want to stay.
Christine: There is no reason to limit the age up or down.

Adelina: The reason we don’t keep people is membership experience. We need to support families with small children and young adults when there are so many other things competing for their time. There are a lot of people who might want to be involved but they may not be fighters. We need to have other things for them to do and other ways for them to get involved and feel appreciated. Get children excited so they want to be part of this as well and want to drag their parents to the event.
David: Some kids that he knows tell him they like coming to events and ask about the SCA all the time. We also need to express the hospitaller a bit more. Having the Hospitaller class. Too many people say that they have bad experiences in the SCA. Information warfare is a thing we need to work on.

Thryi: I don’t think we have a problem with recruiting new people. We have a problem with retention. In Darkwater, we have had people come to meetings that sit against the wall. No one talked to them. They regretted coming, so I started talking to them and Johan came up to explain “cut and thrust”. It doesn’t matter how many newcomers come if we don’t get them to stay... If we don’t talk to them. We get a lot of people from Lady of the Lakes. 300 people from each weekend to contact, but we don’t keep them. There’s interest and we have to branch out of our circles. Why do we stay? There’s cool things and I love the SCA, but we stay for our community. We have to build the connections so they feel like they’ve found home and stay.

Mistress Jehannette de Lille: You are Mom and Pop in a barony but outside, you are a PR machine. You are a PR machine.

Thyri: And I have seven years at Lady of the Lakes PRing my butt off. I love demos. You will find me at almost all demos talking up the SCA and how cool my hobby is.

Question:

Asked by Zdinka Jezek
How do you plan to balance the demands of position with work and family commitments:

David and Adelina: We will try to be at major business meetings and will break up the class meetings. David is limiting travel and works from home. She will go to Kissimmee and Seminole while he will go to Loch Gryffyn. A number of friends and family have offered to help with their son, they have full time babysitters that will come to events and help them with their son.

Vivienne: Our balancing act is a little less precarious because we are both self employed and make up our own schedules, but also less flexible because we base our schedules around our clients. However, if it is something important we can not schedule anything on those meeting days or weekend events. Our daughter loves the SCA more than we do and wants to be there. We also have friends and family that want to help us out.

Toki: We are fortunate that our little ones aren’t so little anymore. We pretty much have that covered. Our youngest is turning 18 when this would start. She loves the classes at Gulf Wars and had tears to not be able go this year. Toki is the breadwinner and she is the “mooch”! (joke) They make it work and have gone to just about every baronial event, meetings, some of the canton meetings.

Calpurnia: I am a childless married woman that has a husband that doesn’t play. And I work a 9-5 Monday through Friday job that allows me time off when I need it. I don’t think I have missed a baronial event in ages. I make every kingdom event. Most meetings. And we would like to split up and make it to many if not all of the cantons.
Christine: I am in the same boat as Calpurnia. The current job she was going to do has been put on hold but would be 8-4 Monday to Friday with ability to take time off.

Question:

Asked by Mistress Anne of Blackthorne
Are you aware of the extent of the cost of being a Baronial Noble?

Thyri and Toki: We have taken into account the cost. We have a savings put aside for this that covers the 4 years. Whether we win or not, we will be able to have an opportunity to continue to go to other events over the years. We are planning to attend many of the events of all of Trimaris’ that we can in the next few years.

Christine: We have discussed it, have it figured out, got it arranged and plans are in place.
Calpurnia: Pretty much.

David: We talked about this a LOT beforehand. We discussed it with other Baronial nobles to get an idea of what costs would be. We do have it fully budgeted in our plans and we are good with costs. We have a good amount in our “fun fund”. My job allows me to get free miles that I can use to go meetings outside of the kingdom.

Vivienne: We weren’t in the right place the last two times to run and we have sat down with the past three baronial nobles and with some from other baronies to see what we were getting into. We already do a lot of travel out of the Kingdom. We try to hit at least one baronial event and as many other events as we can. Might have to up our garb game a little bit and share more of ourselves, but it won’t change things a lot.

Question:

Asked by Baroness Marie le Mains
How do you feel your weaknesses are and how do you feel this experience will change you for the better?

Adelina: Introvert. Very nervous. Most people assume that David wanted to run, but after Marcaster chose an introvert I thought I could do it too. I am working on my self confidence and this would help me continue that journey.
David: I think this will help me grow and focus on individual people. I do a lot of my service behind the scenes and tend to try to do things without being noticed. I think this will continue to make me better at things.

Christine: I am an introvert but have grown over the last 30 years. To become Baroness I am following in the footsteps of my family in service to a group I love. It isn’t so much about overcoming or repairing something but more about fulfilling the dream.
Calpurnia: I tend to overload myself. I want to do all the things and I want to help to the point that I will do it if I don’t see anyone else doing it. I am making improvements. I acknowledge what the problem is and that I need to be able to let people do things, to serve me, etc. The “helium hand” is getting punctured.

Johan: said it was he can’t stop talking. He said he will strive to stop and listen. Sometimes you don’t have to fill the silence.
Vivienne: Comes off scary and has RBF, but she is nice. She also doesn’t always know about Art/Sci and that is something she needs to be more connected to. But that makes me different. Fighters don’t have to explain things to me but people could teach me something in a scribal class.

Thyri: We are from New England, and one of the first rules we had is we are not mind readers and we tend to be direct communicators. There is no trick and no hint or meaning you need to get. I am very on the table with what I say and what I mean. I’m growing in learning that there are more subtle styles of communicating.
Toki: This is an extremely important job. It can be scary. It is like holding a child and being scared you will drop it. We are scared to fail and let people down and we need to work on leaning on others for help when we need it.

Question:

Asked by Lord Nickel Hartman:
Do you want a Baronial Signet Herald?

Adelina: Yes, please. We have sat in enough meetings and through enough court business meetings to know we need one.
David: Absolutely. I understand how stressful your job is and we have talked about how there needs to be a strong line of communication between us and the signet and autocrats.

Thyri and Toki: The job that the Baronial Signet does is so important and is needed. They help to make sure we don’t lose someone in the shuffle of things.

Vivienne and Johan: Yes! We have seen first hand how important they are and would love Jessi to do it, but only if he wants to.

Calpurnia: The Chart Signet should be chosen by the baronial nobles. It is a job that requires a lot of trust and communication and should be chosen by someone that they know is super reliable in that position.
Christine:Everything that everyone else has said has been true but I would like to add one thing. Could you train a deputy so you could have some more fun too?

Question:

Asked by HRM Kurn O’Farrell of Ulster
How do you deal with conflict? Especially if it deals with friends as most of those in our hobby are friends?

Christine: I have not had to deal with a problem in the SCA but many years ago, while running a white water canoeing group, there was an attempted coup against the palace. Things were handled quietly and everyone settled down and everyone got along well after. I have experience with dissolving a friendship for the responsibility and greater good of the kingdom/barony. Been there.
Calpurnia:I hate conflict. I despise it. It makes me super uncomfortable. But, I have also really learned to navigate conflict. I really try to keep a rational head. If I can help, I will help. There is a limit of what we can do and love people anyways.

Johan: I am not afraid of dealing with conflict because conflict happens, we are a social club. Sadly, conflict happens often, especially with fighters. You have to talk them through it. Make sure everyone walks away with a cool head.
Vivienne : Came in as nobody really, but took over the baronial fighter marshall, sometimes you have to be bigger and stronger and sometimes softer. You have to know the scenario and know how to talk to them.

Thyri: Conflict is never easy but is inevitable. Sometimes we have to deal with things that aren’t easy but we have to manage feelings within ourselves so we can be a fair witness of the situation. We heard that someone was upset with me. I asked them if they had said things about me. And this required time to talk about it. And it was uncomfortable, but we talked through it. It is two people learning how to communicate and work together. You have to lean into the conflict and work on it to move on.
Toki: I am usually on the archery field and the community is fairly calm and not full of conflict. It just really is about being on the same page, understanding what is being said or told, somewhere in the middle is the truth.

David: I had to discipline someone recently that is a friend and he might lose his job because of it, but you have to be willing to step up and deal with these things regardless. I have dealt with it in the SCA and it is the same thing. Most conflicts are due to misunderstandings. A lot of stuff gets resolved with mediation and with taking the time to talk to each other. Pull in a third party if you need to. I have watched our current and past baronial nobles solve conflicts with friends and have learned from them how to handle things.
Adelina: It doesn’t come natural for my personality, and I don’t like it, but I work in HR and have had to learn to deal with conflicts and I have my HR face when I need it. If it involves you talk through it. Stay calm and work through it. You can’t solve it for them but you can be a sounding board.

Question:

Asked by Baron James Highgate
The coronet often requires a large amount of diplomacy and tact, because the reality is that we have no stick, only a carrot. How comfortable do each of you feel being able to say the things that need to be said, often where everyone knows it needs to be said, but finding the compassionate, kind, and tactful way to say it?

Calpurnia: Customer service face. You learn to use your words and calm your voice. Talking to people is one of my strong suits and I try hard to be a compassionate and kind person. I feel I have empathy that I can use to help people.
Christine: A lot of us grew up in service jobs, and sometimes you almost have to be a parent in the SCA. Sometimes people don’t realize they are doing something wrong or incorrectly. Sometimes it requires a quiet talk. I try to the best of my ability to care for whomever I am talking to.

Thyri: I am going to approach this as, I honestly speak with you to the point and without bullshit. NO one comes to this volunteer organization to screw everything up. They are there to help and do their best. When you need to speak to guide, mentor, support as they learn so that they can grow from failure. When people are overly sugar coat things it can come across as insincere or patronizing. We are all mature and intelligent people and need to be rewarded for trying. Be sincere and honest so people will trust your words. Be who you need them to be. Have the kindness you would want to be corrected with.
Toki: She (Thyri) is spot on.

Adelina: You can be honest and still be kind. Even if you are saying something unpleasant, people will respect that you are being honest. Give it to them straight with compassion and empathy. They might be mad at you in the moment, but it all comes back around. Be the best you can be. Deliver it with respect.
David: We have dealt with this in different offices and positions I have had. I believe in encouragement as being the best way, but you do have to be firm with people sometimes. Sometimes you have to sit people down and explain some facts to people. If a gentle hand will work to solve something I will be okay with that, but I will also use a stronger hand if needed. People treat people with shiny hats differently and while I don’t think you need to use that, it does offer that respect.

Vivienne: We are parents of a 6 year old. There is a fine line between correction and crying. Johann is a people person and likes to talk to people. It is important to be able to gage people’s reactions. Everything is based on the people you are talking to. Everyone is an individual and you have to talk to them in the way that works for them. Deal with them one at a time! Know your audience. Some people require you to be the baseball bat while others require the feather. Start below where you need to be and you can always go up from there.
Johan: I’m a people person. I talk to people all the time. Being able to gauge people in a conversation will tell you how far your tact has to extend. Everyone is different and is an individual.

Question:

Asked by Baron Gavine Armestrang
Gavine: There are times when you might not be in your head. You might not be in the kindest mindset. How comfortable is everyone and how they would handle being stuck talking to someone they didn’t want to. How do you escape if you are trapped for lack of a better term?

Toki: Your time isn’t your own as Baron and Baroness. You need to be “their person” in this role. Put aside your personal thing and be their Baron and what they need.
Thyri: You should give to all people. Everyone gets to sit at the table. You might not choose them normally, but they are your people now. Regardless of time or place you need to be there, step it up and be what they need. This is what makes the dream come true.

Calpurnia: I already have experience with this with the whole St. Calpurnia thing. The shouty post was meant to just make people feel better and I got put on a pedestal and it’s weird, but now people all over the knowne world want to be my friend on FB so they can see that. So I have to be that person for them regardless of how I am feeling.
Christine: When you wear the coronet of Darkwater, you are Darkwater. It isn’t about you. You are Darkwater and as such you have no emotions, no sex, no hunger, no nothing. You are a representative but at the same time you are an embodiment of the dream that can be talked to, hugged, curtsied to, bowed to, whatever. Sometimes you have to put aside your exhaustion, hunger, tiredness aside, to remember that to this person or others watching, you are Darkwater.

Adelina: Yes, when you have the coronet on you have to act accordingly and be the Baron and Baroness, but you still need to take care of yourselves and you need to take breaks. Landed Baronials have told me to take time for myself so when I do go out, I am ready and can be what the populace needs. I also think it is okay, to ask someone to schedule a time to talk about what they want to discuss. To let them know that you need a minute or that it isn’t the best time. It’s a balancing act.

Thyri: I fully agree. If you need to tag out, tag out.

David: This is something I have had to learn in the SCA. I am 100% in the belief that when the hat is on you are on stage, but also when you take on the role, you are that person and on stage all the time. Social media, etc. Sometimes eating crow is necessary to get things done. One thing I have learned from Jake is how well he does this.
Adelina: It isn’t about you. It is about the populace. It’s what’s required of you.

Vivienne and Johan: We are in the spotlight and the representation and face of the barony. We sometimes have moments where we just have to suck it up. And there are times where we can excuse ourselves and walk away. Everything we are doing affects everyone. The populace as part of the kingdom. As part of the Barony. We have a beautiful schedule in that we sleep at different times and so one of us is usually available to be that person.
Johan: I travel extensively. You are the face of your kingdom. You have to be tactful and sometimes, even when you don’t want to talk to them you have to take a breath and say okay and realize that is what and where you are.

Jake: We can label a question on the barony populace page and let the running candidates answer.

Question:

Asked by Baroness Ilene Johnnestoune
When you are the landed noble you are working with the crown and representing both sides to the crown and the populace. How do you handle that if you do not care for the current crown or their views:

Vivienne: The reality is the Crown’s rule is law. As long as they aren’t breaking the law or Corpora, you eat crow. Even if I don’t agree or I don’t like you, the Crown’s rule is law.
Johan: You have to resign if you are that against the Crown or what they are doing. They are the crown.

Calpurnia: The nobles power comes from the crown. It is their stuff, we just move things for them. The Crown’s will is law. Play nice or step down. You can disagree but you still have to do your job.
Christine: I agree with JP with the point that the Barons are here for 4 years while the Crown is here much less. If you can’t deal with the crown for a short time you shouldn’t be a baron for a long time. As barons we support the crown and the populace.

David: Sometimes you have to explain things to the Crown or just say Yes, Your Majesty. If the Crown says this is what I want to do, then you have to do it. You can give feedback and ask if they thought of all or a certain aspect. If they still want to do it, they are the Crown and you have to be willing to let them do their thing. As long as it isn’t breaking a law, it is their will. But you have to be willing to talk to them and occasionally push back to do your populace justice:
Adelina: Agreed with David. It is a landed nobility’s job to advise and support the crown. But know you have to be able to suck it up buttercup!

Toki: You need to swear fealty when a new Crown comes in and it is a bonded and binding relationship. It becomes the Crown’s will and you are a spokesperson for that Crown.
Thyri: When you swear fealty, you swear to accept their word as law. And your attitude and presence around the Crown is how the populace sees the Crown. Their word is law, regardless of your issues, but when at an event you treat them as royalty. Put your mundane and personal feelings aside and fulfill your job!

Officer Meeting Minutes - April 2020

Barony of Darkwater Officer Meeting -March 30th, 2020
Zoom meeting online


Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL Hadassah bat Josef - Chamberlain
Baron James Highgate - Baron
HL David Archer - Acting Quartermaster

Officers Not in Attendance:
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HRH Islay Elspeth of Glen Meara
HL David Archer - Acting Quartermaster
Gravin Eva van Oudeachterkol - Exchequer

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Calpurnia Fortunata
2. Seconded by: Lady Margarita di Ross
3. Motion passed by all officers
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling
1. Send an envelope with a self-addressed stamped envelope and a polling sheet.
2. Current crowns will be doing the voting and final decision as they are still the crown at this time and because incoming crowns will have people in their household running.
1. This will require a budget to get the paper/etc.
2. Baroness Ilene Johnnestoune feels this should be a Kingdom cost as we are being asked to do it this way.
2. Bids for Village Fair (Hywel)
1. A bid for Clans with a Shakespearan theme but that was not the chosen bid.
1. We would like to put in the Shakespeare bid for Village Faire this year
1. Our feast, performance arts, classes, youth activities are all related to the theme.
2. There are some changes with people and positions but the rest of the bid is the same.
3. Deputy Illene
1. Event Handbook
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol (not in attendance)
1. We have 2 weeks in May already set up at the mall, but we might have to contact the mall and move these dates until further.
1. Motion to delay the meeting: Lady Margarita di Ross
2. 2nd by: HL Calpurnia Fortunata
3. Motion carries to delay the meetings
4. Quartermaster - David Archer (Acting) (not in attendance)
1. No report
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. The meeting will be through Zoom for the upcoming baronial discussion.
2. We can have classes that are lecture style on Zoom for Thursdays, but not hands on.
1. We will work on it to see what we can do to fill in some meetings.
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. ARC Demo and date
1. Was originally rescheduled for May 16th, but not sure if that date is going to be working or not. Will get more info in as soon as she gets it.
2. Deputy is needed for the office and she will send the webmaster and blog a “job available” post soon.
8. Marshal (Referee) - HL Hywel ap Wyn
1. Paul was going to take over for him, but he needs classes to get warranted. We are in a wait and see due to isolation.
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. It is currently “Spring Cleaning” time in their addition and can throw away anything they want.
1. They would like to throw away old archery stuff from their garage.
1. Motion on the floor to throw things away by HL Toki inn Eldri Bassi
2. 2nd by: HL Calpurnia Fortunata
3. Motion passed by the officers
11. Thrown Weapons Marshal - No current Marshall
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Thomas (No Report)
2. Baroness Ilene Johnnestoune (No Report)
13. Chronicler - Lady Ursula Blackpool
1. Revel - Do we need to do one even if we aren’t meeting?
1. Do the officer list and disclaimer and that will be fine.
2. Questions for the incoming Baronials?
1. Incoming Crowns are rewriting these. Hextilda or Thyri will get it to us at some point.
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No Report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Be careful, we miss you all, we love you guys, and we hope to see all soon, but don’t want to do anything that would put anyone in danger.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy (Not in attendance)
1. No Report
8. Guilds
1. Cooking Guild - Lady Margarita di Ross
1. No Report
2. Scribal - Mistress Milesenda de Bourges
1. No Report
3. Brewer’s Guild - Cathy Abernathy
1. No Report
4. Costuming Guild -
1. No Report
5. Fiber Arts - Baroness Ilene Johnnestoune
1. No Report
6. Lampworker’s Guild - Lady Thyri Bersi
1. No Report
7. Dyers Guild
1. No Report
8. Performance/Bardic Guild
1. No Report
9. Upcoming Events
1. Gathering of the Tavern
1. Motion to cancel clans bid 2020 and moving it to Clans in 2021 by HL Hextilda Marshal
2. 2nd by Kylan Hundr
3. Motion passed by officers
10. Announcements From the Populous
1. Workshop days are cancelled for the foreseeable future
2. Largesse posts by Ilene Johnnestoune are great and really making people happy.
3. Could we do scribal or other guild get togethers on Zoom.
1. Yes, we can do this at anytime!
4. Ryan Cimino would love to pay for our Zoom for the year.
11. Adjournment
1. Next Officer Meeting is on Zoom on May 4th
2. Next Business Meeting at Fashion Square Mall is date unknown at this time
12. Meeting Closed -Lord Kylan Hundr

Populace Meeting Minutes - March 2020

Barony of Darkwater Populace Business Meeting -March 5, 2020


Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
Ilona of Darkwater - Deputy Exchequer
HL David Archer - Quarter Master

Officers Not in Attendance:
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL Hadassah bat Josef - Chamberlain
HRH Islay Elspeth of Glen Meara
HL David Archer - Acting Quartermaster
Baron James Highgate - Baron
Gravin Eva van Oudeachterkol - Exchequer
HL Hextilda Marshall - Seneschal
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
HL Toki inn Eldri Bassi - Archery Marshal

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - Baroness Ilene Johnnestoune- Deputy Seneschal
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Calpurnia Fortunata
2. Seconded by: Baron Gavine Armestrang
3. Motion passed
4. Officers reports.
1. Seneschal (President) Baroness Ilene Johnnestoune- Deputy Seneschal
1. Trailer
1. Ideas to decorate the sides of the trailer (wrap/decals)
2. Bids for Village Faire
1. We know people are putting these together, if you are interested please reach out!
2. Just because one person is putting together a bid doesn’t mean you shouldn’t. It is always nice to have a selection.
3. Bids should be in by the end of March.
2. Constable - Lord Kylan Hundr
1. If you lost anything at the last baronial event, see me! I might have it!
3. Exchequer (Treasure) Ilona of Darkwater - Deputy Exchequer
1. No report
4. Quartermaster - HL David Archer (Acting)
1. The officers have decided to get rid of the 6 foot poles that are in storage. We are putting together a price and will let you know when we have that ready in case you are ready.
2. We are also disposing of the old baronial thrones.
3. After Gulf Wars, we will be having a clean up of the storage unit day. See me if you want to help.
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. Classes are scheduled for the next couple of months.
2. HL Taran will be the new deputy for the Art Sci office
6. Herald - Baron Gavine Armestrang
1. Interested in registering name or device? Come see me!
2. Always looking for help at events when it comes to Heralding!
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. ARC Demo on March 28th
1. We could really use volunteers
2. Archery and fencing ( No heavy fighting at this event)
3. Arts and Sciences are welcome as well
4. 8 am set up to 5 pm take down
8. Marshal (Referee) - HL Hywel ap Wyn (Not in Attendance)
1. No Report
9. Rapier Marshal -Master Clothar Bructerus (Not in Attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi (Not in Attendance)
1. No Report
11. Thrown Weapons Marshal - No current Marshall
1. No Report
12. Webmaster - Lord Thomas von Wildtstein (Not in Attendance)
1. No Report
2. Doing Zoom meetings for the officer meetings!
1. We will be doing the online officer meetings the Monday before the Populace meeting
2. We take info and commentary from everyone.
3. Great place to see the barony and officers in action
4. We can use these for one on one meetings or even lecture style classes.
3. Social Media Liason - Baroness Ilene Johnnestoune
1. We did a help wanted post for the officer and deputies on the blog
2. We are listing event opportunities as well.
3. If you are going to war, please be a war correspondent!
13. Chronicler - Lady Ursula Blackpool
1. See us if you want to post stuff!
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate (Not in Attendance)
1. See David Archer if you want to pick up your shirts!
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn (Not in Attendance)
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. We have a class on the 23rd will be on juggling
2. The class in April will be a Turkish Coffee Class
3. Seminole County SCA group - Cathy Abernathy
1. Meetings are the 1st and 3rd Tuesday of the month
2. American Legion in Fern Park
3. Bobbin Lace class on the 17th as of right now
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. Scribal is this Sunday at the Hart Memorial Library from 11-5
2. Brewer’s Guild - Cathy Abernathy
1. Master Rhinehart is looking to help out
3. Fiber Arts - Baroness Ilene Johnnestoune
1. Everything supply wise has been sorted
2. We are working on looms so we can teach everyone how to do it even if they don’t have a loom of their own.
3. We are joining the Scribal guild on April 26th
1. We will be doing tablet weaving
2. The next one will be Egyptian diagonals
4. Lampworker’s Guild - Lady Thyri Bersi
1. See Thyri if you have anything you want to know about this guild
5. Dyers Guild - Leann Retzlaff
1. We are thinking of doing another class on dying at Village Faire
6. Performance/Bardic Guild
7. Herbal Guild - Rahil bint Haroun
1. See her if you need anything at all or are interested in the herbal guild
8. Cooking Guild - Lady Margarita di Rossi
1. We are currently trying to get the guild up and going.
2. More info to come, but feel free to reach out to us if you want to help!
9. Upcoming Events
1. Gathering at the Tavern - Cathy Abernathy
1. Tavern will be the place to be. Swap meet/Rummage sale.
2. Looking for classes: Mead, beer, pickling, etc.
3. If anyone has any “treasure” that you can contribute to a children’s scavenger hunt would be great.
4. The website is up and populated with some activities, but we are working on getting more
5. Site tokens are plastic beer mug shot glasses!
6. Feast menu is getting close to being confirmed.
7. We will need some help/volunteers and will let you know as things get done.
2. We need a bid for Village Faire
1. Send in bids by end of March if possible
10. Announcements From the Populous
1. Newcomer Classes will be at the Hart Memorial Library - April 26th
11. Adjournment
1. Next Officer Meeting is on Zoom on March 30, 2020
2. Next Business Meeting on April 2, 2020 at Fashion Square Mall
12. Meeting Closed - Baron Gavine Armstrang