Baron & Baroness Letter - July 2020

Hail and well met!

As we move towards the end of summer, Her Excellency and I want to remind everyone to please be as safe as possible. Cases seem to be on the rise and I would not wish to see another name on Trimaris Lost for all the world.

On to happier news! Expect information forthcoming about a Digital Village Faire event where we will have a host of classes and will end the day with an 'Ethereal Court". We are basically only waiting on hearing who our heirs are to begin active planning for that event.

For those who may have been interested in our fighter community, there are loads of online classes being present - I believe there are some among the Armored Community that I am not aware of, but in the Rapier community there is this: https://www.facebook.com/groups/1867526233377714/

The Virtual Academy of the Rapier covers both fencing classes as well as generic fighting theory and technique classes. If you're interested, give them a look.

If you'll forgive the cliche, I feel it best to end on a quote - from someone with better words than I.

“I wish it need not have happened in my time,” said Frodo.
“So do I,” said Gandalf, “and so do all who live to see such times. But that is not for them to decide. All we have to decide is what to do with the time that is given us.”


Yours in service,
James and Milesenda
Baron and Baroness of Darkwater

Populace Meeting Minutes July 2020

July 2, 2020: Barony of Darkwater Populace Meeting - Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL David Archer - Quartermaster
Gravin Eva van Oudeachterkol - Exchequer
Lord Thomas von Wildtstein - Webmaster
Lady Margarita di Rossi - Chatelaine
Baron James Highgate - Baron
Baroness Milesenda de Bourges - Baroness
HL Hywel ap Wyn - Knight’s Marshal

Officers Not in Attendance:
HL Calpurnia Fortunata - Art Sci (Research and Projects)
HRH Islay Elspeth of Glen Meara
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL Hadassah bat Josef - Chamberlain

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes:
2. Seconded by:
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. We do not have any word on the polling but we are awaiting word so we can plan for the future.
2. The officers decided to cancel the contract with Kiwanis for Village Faire
1. There will still be a Village Faire of some kind
1. We have received the refund check for both Clans and Village Faire
2. They are excited to have us back at a later date and understand why we are not returning at this time.
2. We would like to hear what your thoughts and ideas are about how this event should be held.
1. Options at this time:
1. Meet at a park
2. 2 day event with fighters on one day and art another
3. All online
4. Baron Gavine Armestrang: This is more than just VF. This is also kind of to start getting a bit more information on what
5. Lady Ursula Blackpoole: read over the notes from the previous Officer meeting to touch on thoughts brought up then.
6. HL Hextilda Marshall reminded everyone about the idea of using color bracelets to show your level of comfort with a hug, touching, or social distancing.
1. HL David Archer - for the bracelets, we should talk to other seneschals in the Kingdom to coordinate the color scheme for this.
2. Propose to other Baronies
7. Question to the Populace: How do you feel about coming back, what is your safety level, etc?
1. Baron James Highgate: Guiding star on this is to wait on anything, even a day trip, until numbers are getting lower… Much lower.
2. Mistress Adelheid Leinwater: A month and a ½ is short notice, even for a day event. I suggest a virtual event and if for some reason we can get together, we can find a park/somewhere to put it together. Flu season is real, even when we don’t have Covid. But this is when school goes back and I don’t think we want to think about an event when there might be a Covid upswing at that time.
1. I don’t think the Kingdom has even allowed a meeting face to face
1. Hextilda said we can plan, but we can’t really have it yet.
3. Lady Ursula Blackpoole: Really feels this is dangerous when this is when we are going back to school and a number of us are teachers and that is dangerous for us to feel like we might be bringing the virus into an event with our friends and loved ones.
4. Baroness Ilene Johnnestoune: I think the whole idea of the wrist bands, while cool, needs to be set aside until we have a definite get back together again. There has to be a flyer, regardless of what we plan, turned into Talewinds, so that we can have a court if our Baron and Baroness would like to.
5. Gravin Eva van Oudeachterko: Thank you Adelheid for saying what I was thinking. I would like to also have a virtual event. We could have classes, an official court, etc.
6. HL David Archer: Based on the new school situation, we agree and support we should cancel all in person from events till the start of the year. ~ David & Brittany
7. Brian Retzlaff: I vote nothing in person until 2 months after we get the all clear.
8. Christine Chabrier: At the A/S meeting, she volunteered to talk to another group about a Art/Sci competition. They are having another meeting as we meet now, and they will be doing a virtual A/S competition in the future. This could be used as guidelines, etc for doing this. I think we should plan to do it the A/S Regional virtually in case we need it.
9. Lady Thyri Bersi: Not just the numbers going down, will make it okay for an event. Going downward does not make us safe.
10. Mistress Adelheid Leinwater: She is going to take the information Christine and the A/S meeting talked about and go to the Laurels to see if we can have the Regional Art/Sci virtually? This even could be really large as it is online and would have a larger Kingdom approach.
11. Michael De Lace: I want to have events this weekend, as a fighter, but I do think we need to be safe.
12. THL Valgard: I feel safe, but I respect everyone else’s opinion about holding off. Though I would like to get back with the fighting community.
13. Lady Ursula Backpoole: I think we definitely need to talk to IAN to see if he wants to have his event at Trident or Clans. We should NOT just put a virtual event on him without talking to him first.
14. HL Hywel ap Wyn: would like to move his event to a real event
1. Question: Do you want to have your event at Trident - at the Investiture?
1. He is okay with it, but would like to check with his people beforehand to make sure they are okay with it.
15. Mistress Adelheid Leinwater: Can we schedule an additional meeting to plan the VF online event?
1. We will message back and forth with Baroness Milesenda de Bourges to make a day for a meeting where we can plan this.
16. Even if we do a 1 day event in the future: We need a fighter event. So that they can play as well.
17. Baroness Ilene Johnnestoune- : Thumbs up and down on a virtual meeting.
1. 13 votes to have the event online with 22 people in the room.
18. HL Hextilda Marshall: Motion to move Village Faire to a virtual event in September.
1. HL David Archer Seconded the motion
2. Motion Passed by the officers
3. When will officers make a decision to participate in Lady of the Lakes:
1. Lady Ursula Blackpoole - Wait till August to make a decision
2. Mistress Adelheid Leinwater- Let the people from Lady of the Lakes know that we will not be present so that they can start to prepare.
3. Christine Chabrier - Considering the number of people that don’t wear masks here in Lake County. I don’t think we should attend.
4. LeAnn Meyrick- My family will NOT be attending.
5. Baroness Ilene Johnnestoune- My first event should be with friends and family I know and will try to be safe. Not 1000s of strangers with bad behaviors we have seen in previous years.
6. HL Tahmineh Ctesiphoni: Plan for the best and I love the optimism in the room, but realistically we probably will not be able to hold events in November and December. If everyone was social distancing/wearing masks, etc, then maybe, but since that isn’t what we are seeing.
7. Lady Thyri Bersi - Toki has recovered from Cancer. Due to this, we will NOT be at Lady of the Lakes
4. How large would a fighter event be?
1. What does Duke U. normally run.
1. A decent attendance with many people.
2. When it is announced that an official event with fighting is allowed, everyone will be there.
2. Mistress Adelheid Leinwater: I have been to a couple Duke U events and both had an easy 100 at those.
3. Lady Thyri Bersi: TAD is a martial event for archery and it runs about 75-100 for it.
4. Baron Gavine Armstrang - A just fighter event will be easier to plan than a more involved/regular type of event. If we do plan to have Trident: It still needs to be planned. It is easier to cancel than plan at the last minute.
5. Mistress Adelheid Leinwater: Might want a larger than normal event staff. If it is okay to happen, Trident will be a very LARGE event as it will be one of the first events we have face-to-face and it will be an investiture. We will probably have close to 300 or 350 people there.
6. HL David Archer - We currently have the highest rate in the whole country. And number 6 in highest number of cases and total deather. Keep that in mind when you are thinking about events.
5. I am currently at the ½ way mark of my Seneschal and would love to get deputies in line
1. Currently we have one: Baroness Ilene Johnnestoune
2. But we are always ready to look for others interested.
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. All of our outstanding check requests have been paid
2. Let her know if you have any that you need to be paid
3. Insurance
1. If you reschedule in the same year, we get a full refund
1. As we are doing refunds to be used for next year, we will get ½ of the amount back.
4. We had a successful class for reservations through Zoom
5. Contact the deputy of training if you are interested in Exchequer 101 that will be held on July 15th.
6. Remember that reports are due: Officers and Cantons! Please email her with questions.
4. Quartermaster - David Archer
1. Populace - Some things have been donated. Please check the meeting notes from Monday to see them.
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata ( not in attendance)
1. She is currently looking for a deputy as she is at her ½ way point.
2. The class schedule is good at this time
3. We would like to have people to teach after July. Please see her if you need to talk.
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Lady of the Lakes is currently planning to go forth as scheduled
1. She has let them know that we do NOT know for sure what we will be doing at that time.
2. We are still planning for it, in the hopes that we do have an event.
1. At this time, we cannot post about an event online until the SCA allows it. Noted by Lady Thyri Bersi
2. Currently she is looking for someone to take on deputy for her office as well.
8. Marshal (Referee) - HL Hywel ap Wyn (Not in attendance)
1. No Report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Darkwater Archery Marshal is also available for a new deputy to take over.
2. You do have to be warranted, but reach out and I will help you on your way.
11. Thrown Weapons Marshal - No current Marshall
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. No Report
13. Chronicler - Lady Ursula Blackpool
1. Please send us or post your stuff - What hobbies are you working on? Send us pictures or a handout that we can post online. We would like to keep the SCA alive and interesting, even if it has to be online instead of in person.
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No Report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Apology for not being at the Officer Meeting
2. It is really wonderful to see how people are trying to keep the SCA alive in this, but remember to go slowly and carefully.
3. Please don’t take the risk of meeting up when it is not more important than your health and well being.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report at this time
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. Did the scheduling time work out for the 18th for a meeting?
1. In theory on the 18th of July Swamp Keep will have a social hour.
2. She is checking with Baroness Ilene Johnnestoune
3. Seminole County SCA group - Cathy Abernathy
1. No Report at this time
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. No report
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Currently on Hold
10. Announcements From the Populous
1. Mistress Adelheid Leinwater: Is putting together a calendar for Zoom/Virtual Events will be listed.
1. To make everyone’s life easier at being able to find events and meetings that are coming up virtually.
2. This would allow us to post the Zoom links to the calendar so that we don’t have to go back and forth to get to the links when it is time to meet.
3. We extended this offer to the other groups in the Kingdom at the Art/Sci meeting for the Kingdom last night. This way smaller groups, that don’t have access to the things they need, could have support, a Zoom room, etc.
4. Please email any classes to Baroness Ilene Johnnestouneor Mistress Adelheid Leinwater
2. Upcoming classes:
1. Christine de Pizan taught by HL Adelina
1. Time: Jul 9, 2020 07:00 PM
2. Home Apothecary Part #1 (salves and other items) taught by Meisterin Adelheid
1. Time: Jul 16, 2020 07:00 PM
3. Home Apothecary Part #2 Making tallow and soap taught by Meisterin Adelheid
1. Time: Jul 23, 2020 07:00 PM
4. Papyrus Making taught by Master Udvarhelyi Barar Aeryck
1. Time: Jul 30, 2020 07:00 PM
11. Adjournment
1. Next Officer Meeting is on Zoom on Monday, August 3rd
2. There is a populace meeting on Thursday, August 6th
3. Next Business Meeting at Fashion Square Mall is on hold
12. Meeting Closed - Baron Gavine Armstrang

Seneschal Letter July 2020

Greetings all.

I have a few things for you today. First off, I hope everyone is well and surviving these trying times. Remember we are all family and if you need help, let us know. We have been discussing events at the last two Financial Committee meetings and would like your input. We would like to know how comfortable you all feel with the idea of having day trip events in the future. We are looking at planning Village Fair and how to do it safely and successfully. The officers have decided to make it a day trip event. The question becomes what kind of day trip event we want to have. Do we want to meet at a park with a byo food and beverages along with social distancing measures? Maybe having wrist bands that help us identify how close we are comfortable with friends getting? Do we want to have an online class day like TRU? Do we want to have a hybrid between the two where the fighters can get together in small groups on one day and the classes can be held online the other day? Any other ideas? Our first priority is the health and wellbeing of our populace and that will be the main determining factor in whatever decisions we make. We will follow all state and county guidelines for gatherings. That being said, we would like your input on how to move forward and if we are even ready to think about moving forward.

Also, it has come to the time in my term to start looking for a successor deputy for the office of the Seneschal. If you have any interest in becoming the next Seneschal or would like to become a deputy please send me an email at seneschal@baronyofdarkwater.org.

I look forward to seeing everyone at the populace meeting this Thursday.

Hextilda Marshall

Aka

Kimberly Calvin

Officer Meeting Minutes July 2020

June 29th, 2020 - Barony of Darkwater Officer Meeting
Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Gravin Eva van Oudeachterkol - Exchequer
Lord Thomas von Wildtstein - Webmaster
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
HRH Islay Elspeth of Glen Meara
HL David Archer - Quartermaster

Officers Not in Attendance:
Baron James Highgate - Baron
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
Lady Margarita di Rossi - Chatelaine
HL Hadassah bat Josef - Chamberlain
HL Hywel ap Wyn - Knight’s Marshal

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: Baron Gavine Armestrang
2. Seconded by Gravin Eva van Oudeachterko
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling: Not sure if the crown will announce it or how it is going to work.
1. As soon as Hextilda knows, she will tell everyone else.
2. We have received the new contract from Kiwanis
1. There is a 60 day cancellation policy now.
1. This means we have about a month to make a decision on Village Faire
2. They also said that Camp Kiwanis is now open. There is a new lease agreement.
1. They will apply the Clans deposit to the next event… whenever that is.
2. They will calculate any difference at the time that we make a decision.
3. Gravin Eva- We have a contract for both Clans and Village Faire. We need to get a hold of Kiwanis to talk about this.
4. Prices on the lease are the same, but the following changes were made:
1. Full responsibility for any illness, damage, etc. is not on them.
2. Any sickness that happens, example Covid, while there, is NOT Kiwanis’ responsibility.
3. See the files on the Officer’s page to read through the lease/contract information from Kiwanis.
3. We will have a talk on Thursday, at the populace meeting to see if we want to do Village Faire or what it will look like.
1. Baroness Ilene Johnnestoune: Society is stating nothing and making no statements about this and all Kingdoms are making their own decisions.
2. The Kingdom Seneschal is still at the stance that we aren’t doing anything at this time. He has not given an idea of when it can happen.
1. The state still says only 50 people at an event.
1. We can’t gate lock at 51.
2. We need to have a tiered list of plans for the event so that we can have cut off for the event.
1. Do we day trip?
1. Gavine said that this would work best for a barbecue.
2. Gravin Eva suggested that everyone bring there own food.
2. Is it a full day trip?
3. Is there feast or not?
4. Can we comfortably have feast?
3. Money questions: Gravin Eva van Oudeachterko
1. We need 110 people to break even. NOT counting feast.
2. Insurance final decision date is August 14th.
3. July 24th is the final decision date to cancel the Kiwanis date.
4. Park suggestions if we need to day trip
1. Turkey Lake Park
2. Magnolia Park
3. Don Knight Park
4. What questions do we want to ask these parks? And we need to make calls.
1. Are they even accepting reservations for events.
2. What is the number you are willing to have at this park?
5. Populace/Officer Thoughts:
1. Thyri added that a lot of other things are cancelling until 2021. Examples: Broadway, etc.
2. Baroness Ilene Johnnestoune also noted that we might not want to do a meeting at Kiwanis.
3. Gravin Eva also put in that we schedule in July for the next year. It might be well to use them as we can use the money that we have already.
4. Ursula: Doesn’t feel safe to have an event at Village Faire
5. HL David Archer: Made a call to Lana and they do not feel that Kiwanis is a good idea. And if the numbers are high, they feel like a day event is also NOT safe.
6. LeAnn: Could we make this a virtual class event like TRU as Village Faire is a class event?
7. Jenn: Sing-a-longs? Populace hangouts/craft night? Etc?
8. Gavine and Ilene: Fight/Champion on one day and art/classes another day. Saturday/Sunday as an example.
1. Ursula: Will that really work with a 50 person cap? How many people will go to the park to see people?
2. Toki: What about court?
1. Hextilda: Online court can happen.
3. Because we will move Ian’s event to Trident maybe officers can do Village Faire’s day trip.
4. Trident: Make sure we ask Ian if he wants to take on an investiture.
3. Motion on the floor to CANCEL Kiwanis and make a day trip as a possible alternative for Village Faire:
1. Motion put on by: HL Hextilda Marshall
2. Seconded by: Gravin Eva van Oudeachterko
3. Motion Passed
4. Decisions about Trident are being made at a later date because we want to look at dates with the incoming Baron and Baroness named.
1. Dates for next year should also be made next month.
4. Color wristbands for closeness.
1. We have colors we can use for this so that people are aware about whether someone is comfortable with someone near them, hugging them, or handshakes, etc.
1. Calpurnia is going to look into getting the bracelets and pricing.
2. Gavine: link:
1. https://www.rapidwristbands.com/order?utm_source=adwords&utm_campaign=Custom+Wristbands&utm_medium=ppc&utm_term=%2Brubber%20%2Bwristbands%20%2Bcustom&hsa_kw=%2Brubber%20%2Bwristbands%20%2Bcustom&hsa_cam=340707437&hsa_src=g&hsa_tgt=kwd-38915364225&hsa_mt=b&hsa_grp=25983933077&hsa_net=adwords&hsa_ver=3&hsa_acc=3184204708&hsa_ad=232740849775&gclid=Cj0KCQjwoub3BRC6ARIsABGhnybrX8tpEjgEm9aBtUc-v2jK8QzqMyGAgSKNqaOgGaRrHE4fHIzkLWsaAtLtEALw_wcB#/order
2. thats $100 for 225 (+200 free) 75/color, .41 each
5. How are we going to keep people safe when we are together?
1. Bring your own food.
2. No alcohol
3. Masks if still required/needed
4. State and Local requirements MUST be followed for that time.
6. Discussion next month… Start thinking of ideas now.
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Insurance: We had an event. Clans. That insurance is on hold. If we rescheduled it in 2020, we would only need to put in a new piece of paper. If we do it in 2021 it would be ½ back and would have to pay the other have.
1. $50.00 dollar insurance would be $25.00 dollars on top of that.
2. We have lost 25.00 dollars on both clans and the demo at the bird thing.
2. Question from Toki: We haven’t done any archery practice for a couple months and it doesn’t look like we will again. How does that work?
1. We pay a multiple day insurance and it pays for itself. Practice insurance is 50.00 for all of the year’s practice.
3. All outstanding check requests have been written and filled.
4. Next check will be September storage fees.
5. Thank you to Ilene for helping with registration class that she held.
1. The class was developed before Covid-19 and registration may have to change when it comes to the physical part of registration.
6. We might need to deal with Paypal at an upcoming event or might need pre-res only as an option.
4. Quartermaster: HL David Archer
1. As we know, we recently lost someone in the Barony. She has donated a pavilion to the Barony. It comes with the poles, etc. But no rope or stakes.
1. David is going to put it up, using the Baronial pavilion stakes and ropes, to see if it is in good condition.
2. If it is good, the Barony can make a decision about whether or not to purchase the missing items.
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. We would love more people to volunteer to teach
2. Currently poking people and putting in messages to FB for people to join.
3. TRU was fantastic and fun. A lot of great classes and great job setting it up.
4. Currently looking for anyone that wants to be her deputy.
5. Kingdom art/sci meeting is this week and Calpurnia is looking into doing an online Art/Sci. She will let us know what they come up with after the meeting.
6. Herald - Baron Gavine Armestrang
1. No Report
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Lady of the Lakes:
1. Are we participating, etc.
2. The deadline on the insurance is 6 weeks prior to the event.
1. July is when it is usually put in.
2. The SCA usually forwards the insurance if the event doesn’t happen… It would go to the next demo.
8. Marshal (Referee) - HL Hywel ap Wyn (Not in attendance)
1. No report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Southern Archery Day
1. We had 4 of our Trimaris archers in the top.
11. Thrown Weapons Marshal - No current Marshall (Not in attendance)
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Cantons are set to no meetings. And to look for FB groups for updates
2. Calendar is fixed for events and for practices at this time. All on hold.
13. Social Media -Baroness Ilene Johnnestoune
1. People in Darkwater are polite and doing a wonderful job.
14. Chronicler - Lady Ursula Blackpool
1. Post a day of what you are doing!
1. Thyri: Does her posts on her own page, but she will move them to the Darkwater Populace
2. The Barony of Darkwater page is not being used
1. Baroness Ilene Johnnestoune is going to post and tag a message to go to the Darkwater Populace page.
5. HRH Islay Elspeth of Glen Meara
1. We need to work on keeping the SCA alive
1. Virtual classes, etc.
2. We don’t know when we will have meetings again… What can we do to keep people interested in the SCA and in our Barony and Kingdom?
3. The Valencia Renaissance Faire is being backed up by the Dean
1. This could be a place to record and post classes, etc.
2. Colleges are scrambling to find things about art to teach that isn’t stagnant or the “norm” and this could be the chance for the SCA to do this.
1. If you have any questions, contact her Highness. If something happens and she needs another contact, she will let us know.
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. Not in Attendance: message sent to Thomas
1. As noted previous, James and I are offline tonight for his birthday. Got a call from Dave. We are good for a day trip Village Faire. If it is safe. Otherwise, we will do an online something and court. At this time, with the current number, NO way are we risking any of you.
7. Cantons: Note from Seneschal: Please know you can have meet ups on Zoom to keep the SCA going and keeping people involved.
1. Loch Griffin - HL Hywel ap Wyn (Not in attendance)
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. It exists and not a lot is going on at this moment.
2. Zdinka will talk to the officers about doing an online/Zoom meeting
3. Seminole County SCA group - Cathy Abernathy (Not in attendance)
1. No Report
8. Guilds - Note from Seneschal: Please post what we you are doing. Something to keep us all going and keep people interested in the SCA.
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy (Not in Attendance)
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ? (Not in Attendance)
1. No report
7. Cooking Guild - Lady Margarita di Rossi (Not in Attendance)
1. No report
8. Costuming Guild - ? (Not in Attendance)
1. No report
9. Herbal - Lady Rahil bint Haroun (Not in Attendance)
1. No report
10. Craftsman - ? (Not in Attendance)
1. No report
11. Defense - ? (Not in Attendance)
1. No report
9. Upcoming Events
1. See Senechal notes:
1. Discussions to be held at the next meeting and next meeting as well.
10. Announcements From the Populous
1. Baroness Ilene Johnnestoune reiterated that we need to really listen to her Highness, and teach, post, something so we can keep people interested and informed in the SCA!
2. Lady Thyri Bersi also said that during TRU, there was a class about how to teach an online class. He went over setup, etc. His whole class is on Youtube.
1. https://www.youtube.com/watch?v=PV1Wn571338&t=25s
11. Adjournment
1. Next Officer Meeting is on Zoom on August 3rd
1. Please keep in mind that we might need an emergency meeting before then. Hextilda will let us know after the populace meeting this week.
2. There is a business meeting on Thursday, July 2nd.
3. Next Business Meeting at Fashion Square Mall: Currently on hold due to Covid-19.
12. Meeting Closed - Baron Gavine Armestrang

Officer Meeting Minutes June 2020

Barony of Darkwater Officer Meeting -June 1, 2020
Zoom meeting online

Officers NOT in Attendance:
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Gravin Eva van Oudeachterkol - Exchequer
HL Hextilda Marshall - Seneschal
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal
HL David Archer - Quartermaster
Baroness Milesenda de Bourges - Baroness
HL Hadassah bat Josef - Chamberlain
Baron James Highgate - Baron
HRH Islay Elspeth of Glen Meara

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to approve the minutes: HL Hywel ap Wyn
2. Seconded by: Lord Kylan Hundr
3. Motion passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Polling -
1. Everyone should have gotten their forms and it should be turned in to Kingdom by now
2. We don’t have a date for the final decision at this time.
2. Called Kingdom Seneschal to see about openings?
1. Until the state of FL opens up to more than 10 in group gatherings, we will NOT be gathering.
2. We are still online only!
2. Constable - Lord Kylan Hundr
1. No report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Our tax exempt status is now on Zoom
2. Eva would like to use the Zoom account on Monday, June 15th from 7-9
1. Registration orientation class / limit to 5.
1. Reserved!
2. Officers first to get in and then add any that want it on top of them.
2. Ilene has a calendar for our Zoom account now when you need to set up a meeting see her.
3. Trident -
1. We 2105 dollar check has been put in from the event.
2. Most receipts taken care of/in
3. Trident broke even
4. June and we need to write checks and we need to get them signed:
1. Storage locker as one example
2. Ilene will meet with her to sign checks
3. Reimbursements - Can we also get them signed at this time.
1. Will be signed on the above date.
5. Should we get the insurance for Village Faire?
1. Yes, we are thinking it will be happening. They are trying to get opened up by August for a Fall Coronation event.
4. Quartermaster - David Archer
1. No longer the acting Quartermaster! :)
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata (Not in attendance)
1. No Report
6. Herald - Baron Gavine Armestrang
1. A lot of heraldic submissions have been done and are on their way to Kingdom!
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi (Not in Attendance)
1. No Report
8. Marshal (Referee) - HL Hywel ap Wyn
1. No Report
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi
1. Will provide a link to an archery competition that will be going on society wide
1. You can see the information on the facebook pages
11. Thrown Weapons Marshal - No current Marshall (Not in attendance)
1. No Report
12. Webmaster - Lord Thomas von Wildtstein
1. Check the site for issues
13. Public Relations - Baroness Ilene Johnnestoune
1. The Zoom account is set up for meetings.
1. See the Hextilda, Ilene, or Calpurnia if you have any questions.
14. Chronicler - Lady Ursula Blackpool
1. All paperwork sent to the King/Queen to look at for candidates for the baronial offices.
5. HRH Islay Elspeth of Glen Meara
1. So happy to see everyone meeting together and talking to everyone.
2. We are planning a meeting this Wednesday, as long as we can work that out with current issues in the state.
1. The Baron and Baroness, Officers, and nominees should hear about this first and it should happen sooner than later so that people can plan/etc.
2. Gravin Eva would like to know how many letters were received by the Kingdom so she can see what they got in.
1. The Queen had received 55 envelopes as of last Friday.
3. Send any questions you would like Islay to ask at their meeting.
3. Are there safety food guidelines in place and can we work on training for this before the next event?
1. Nothing has come down officially yet.
2. Baron Gavine Armstrang - There has been a servsafe class taught at other events within the Kingdom, but it isn’t required to be done.
1. This does cost per person, but Baron Gavine Armstrang is going to look into the training and costs.
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. We are trying to make it online for Thursday classes, but life is keeping them from making it.
2. Stay safe and know we miss you all!
3. We are looking forward to Village Faire and are waiting to hear what happens with that event in terms of how we can spend it.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No Report
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. No Report
3. Seminole County SCA group - Cathy Abernathy
1. No Report
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. No report
2. Brewer’s Guild - Cathy Abernathy
1. No report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No report
4. Lampworkers Guild - Lady Thyri Bersi
1. No report
5. Dyers Guild - LeAnn Meyrick
1. No report
6. Performance/Bardic Guild - ?
1. No report
7. Cooking Guild - Lady Margarita di Rossi
1. No report
8. Costuming Guild - ?
1. No report
9. Herbal - Lady Rahil bint Haroun
1. No report
10. Craftsman - ?
1. No report
11. Defense - ?
1. No report
9. Upcoming Events
1. Workshops
1. No Report
2. No Events to report on at this time
10. Announcements From the Populous
1. Not Clans - Virtually - HL David Archer
1. This could be done later to not conflict with other groups or go forward and see if we can put something together?
1. Baron Gavine Armstrang did not see a problem with meeting socially via Zoom as this isn’t going to step on another Kingdom as doing it in person would.
1. HL David Archer pointed out that the other Kingdoms are working to not overlap on the calendar and thought it might be nice to try and not overlap as well.
2. Mistress Milesenda de Bourges did not think this would be an issue and we could go ahead and move on with this.
2. Ring of Chivalry - Mistress Milesenda de Bourges will put a form out in the next month or so to make this happen. Online voting will take place at that time. Stay tuned.
11. Adjournment
1. Next Officer Meeting is on Zoom on June 29th, 2020
2. There is a business meeting on Zoom on June 4th, 2020
3. Next Business Meeting at Fashion Square Mall TBD
12. Meeting Closed - Baron Gavine Armestrang