Business Meeting Minutes - June 2018

Open Meeting

1. Suspend reading of last month’s minutes
1. Lord Thomas Wildtstein - Motion
2. HL Hywel ap Wyn - Seconded
1. Motion passes
2. Exchequer - Gravin Eva
1. Gathering of the Clans
1. 172 people
1. 22 under 17
2. 62 people for feast
3. $864 profit off event
2. Barony financials
1. $14,000 unallocated funds
2. Give Gravin Eva receipts, even if donated to barony
3. New trailer
1. Needs some upgrades, but awesome
2. Possible trailer wrap
4. Storage locker
1. Rent has raised $40 per month in last two years
1. Motion to increase budget for rent
1. Gravin Eva - Motion
2. HL David Archer - Seconded
1. Motion passes
2. Look for new storage place
5. Kingdom Exchequer has positions available
1. Forms deputy
2. Southern regions deputy
6. Training class on reservations next Friday (6/15)
7. Exchequer will not be at July or August meetings
3. Hospitaller - Lady Thyri Bersi
1. New members from Caid
1. Moved to Swampkeype
2. Lots of newcomers at Clans
3. Hospitaller needs deputies
4. High table deputy
4. Art-Sci - Lady Ursula Blackpool
1. Upcoming classes
1. Embroidery
2. Picture to Project (Art-Sci)
3. Armor 101
2. Need classes for July and August
3. Guilds
1. June 16th - Library Day
2. June 30 - Herbal Weed Walk
4. New Guild leaders needed
1. Costuming, Cooking, Scribal
2. Other leaders staying intact
5. Craftsman Guild now under Baron Bil
6. Gift basket for Fall Coronation
5. Marshal - HL Hywel ap Wyn
1. Heirs want to have Ruins practice more active
2. Sunday practice may head to Starhaven
3. Saturday - Open shop day at Hywel’s
4. Need youth combat armor
6. Webminister - Lord Thomas Wildtstein
1. No email addresses for Swampkeype
2. Website updates - minor to major
3. Server has been hacked occasionally
4. New event bid forms
5. Check request forms added to site
7. Chronicler - HL Calpurnia Fortunata
1. Revelry deadline - July 15th
1. Lady Ursula co-creating
2. Apologies for lack of calendar page
3. Blog
1. Mistress Ilene - Editor in Chief
2. Event updates
3. Maker Monday
4. Columns
5. Help Wanted posts
8. Herald - Lord Ephrem Orbeli
1. Submissions help if needed
9. Seneschal - HL David Archer
1. Officer titles
1. Looking to change titles to fit Knowne World
1. Chamberlain to Quartermaster
2. Hospitaller to Chatelaine
3. Chatelaine to Chamberlain
1. Doing all but Hospitaller right now
2. Background checks
1. All that were sent in are approved
2. All Youth officers must be background checked per Kingdom
3. Hiring process
1. All open positions should be sent to HR Coordinator (Adelina)
2. Decisions still up to local groups
4. Deputy position for Baronial revels
1. Baronial Nobles will continue to supply meat for revels
10. Baronial Nobles - Baron James Highgate
1. Congratulations to staff of Gathering
1. Advertising of event
2. Variety of activities
3. Doing new and exciting things at events is great
2. Congratulations to Heirs, Valbrandr and Cherric
1. War Reign planned
2. Gift basket
11. Guilds - Lady Ursula Blackpool
1. Scribal Day this Sunday (6/10)
12. Events
1. Dates for events 2019
1. Trident Tourney - January 11-13
2. Gathering of the Clans - May 10-12
3. Village Faire - September 27-29
2. Clans 2019
1. Loch Gryffyn putting in bid for event
3. Spring Coronation 2019
1. Calpurnia putting in bid
2. Profit split - Barony fronts
4. Village Faire 2018
1. Japanese-themed event
2. Largesse derby
3. Ring of Chivalry
4. Board of Directors visit
5. Lady of the Lakes
1. Medieval garden
2. Insurance
6. Possible new meeting location

Close meeting