Officer Meeting Minutes - February 2020

Following are the minutes from the officers meeting held via Zoom on February 3 2020.

Barony of Darkwater Officer Meeting -February 3, 2020
Zoom meeting online

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
Baron James Highgate - Baron
Gravin Eva van Oudeachterkol - Exchequer
HL Hextilda Marshall - Seneschal
HL Calpurnia Fortunata - Art Sci (Research and Projects)
Lady Margarita di Rossi - Chatelaine
Lord Thomas von Wildtstein - Webmaster
HL Hywel ap Wyn - Knight’s Marshal
Baroness Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron Gavine Armestrang - Herald
HL Toki inn Eldri Bassi - Archery Marshal

Officers Not in Attendance:
Baroness Milesenda de Bourges - Baroness
Master Clothar Bructerus - Rapier Marshal
HL Gareth Dalyngrige - Librarian
HL Hadassah bat Josef - Chamberlain
HRH Islay Elspeth of Glen Meara
HL David Archer - Acting Quartermaster

1. Call to order - Baron Gavine Armestrang - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Amendment to the minutes online to include a motion by Toki and seconded by Carmen to approve the site fee for Hextilda Marshall acting as Seneschal for Trident. Voted and approved by Knight Marshal, Exchequer, Chronicler, Baroness, Web Minister, Art/Sci Officer. To be in keeping with the financial policy. Agreeing on minutes. Do I have a motion to accept?
1. Motion passed by HL Hextilda Marshall
2. Seconded by HL Calpurnia Fortunata
3. Motion Passed and January notes amended
2. As this is the first Officer meeting, sans Business meeting, there are no meeting notes to wave at this time.
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Trident Tourney
1. Went really well and smoothly
2. Kingdom seneschal needs people to run the next two events
1. Would we be interested in running a kingdom level event? TMT and Fall Coronation
1. HL Calpurnia Fortunata - Can we say no at this time as we have other events at that time and might be too much for us.
2. Gravin Eva van Oudeachterkol - Can we talk to the populace to see if we can help out in any way for the events instead of taking on the whole event?
3. Baroness Ilene Johnnestoune - A bid has been put in for Spring Coronation by us. We have already taken that bid.
4. Mariah - We should put an announcement to the populace so that they can think about this before Thursday’s meeting
5. HL Hextilda Marshall - Could we talk to the other baronies to do a joint event?
6. Baron Gavine Armestrang - We can do a joint event and mix people from other groups
7. HL Hextilda Marshall - We will put it out in the populace, but as a barony, we do not really want to run the event.
8. Baron James Highgate - Would like to also add that this could be thrown to households.
1. Gravin Eva van Oudeachterkol - Can we also send something from Hextilda to the blog?
3. Trailer Decoration ideas?
1. No real ideas have been given
2. Simple baronial device on the trailer
3. Baron James Highgate - It is just a sticker, any design works, once the design is approved getting it printed and put on is “stupid” easy.
1. Baron Gavine Armestrang - I do think we need website/contact information/etc.
2. HL Toki inn Eldri Bassi - Archery Marshal - QR codes
3. Populace Thyri - Represent everyone if we put pictures on the trailer
1. HL Hextilda Marshall - Would be easier to not put people and alleviate issues with this.
2. Baron James Highgate pointed out this was not a problem with the kingdom. Just put all areas of the SCA on the trailer.
3. Baron James Highgate - You can bypass the release issue if you put faces sideways/etc so you can’t really see the faces.
4. Baron James Highgate - Do we have someone that can make a design and propose it for the group?
1. Talk to the populace about this and getting their ideas for designs
2. This does need a deadline - one month/by the March meeting
3. Who are they checking in with
4. Motion to go before the populace for ideas and wait a month for this - By HL Hextilda Marshall
1. Motion passed by officers
2. Motion passes
2. Constable - Lord Kylan Hundr
1. No Report
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. Feeling better and now she can do more jobs!
2. Report for the end of the year has been put in and approved by the regional treasurer.
1. We can get paypal with no problems due to this
3. Trident
1. Waiting on receipts
2. 107 in attendance
3. 12 newcomers
4. Question from Baron Gavine Armestrang about the paperwork and meeting space at Fashion Square Mall
1. Gravin Eva van Oudeachterkol has taken care of this.
4. Quartermaster - David Archer (Acting)
5. Art Sci (Research and Projects) -HL Calpurnia Fortunata
1. By Thursday we will have a class list that will go until April
6. Herald - Baron Gavine Armestrang
1. Information has been sent to change the name for the website and the revel
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. Spring Fling Demo
1. Motion to spend 50 dollars for the Spring Fling Demo insurance
2. Seconded by Lord Kylan Hundr
3. Motion passed
2. Looking forward to more newcomer classes and more newcomers.
8. Marshal (Referee) - HL Hywel ap Wyn
1. Darkwater Fighters Post to get a marshall to take over
1. He will extend if they cannot find anyone right away
2. One offer but nothing firm as of yet
9. Rapier Marshal -Master Clothar Bructerus (Not in attendance)
1. Baron James speaking on behalf - Is there money in the account for the rapier community? Do we have a budget for this?
2. Gravin Eva van Oudeachterkol will look it up and get with James when she has the info.
10. Archery Marshal - HL Toki inn Eldri Bassi (Not in attendance)
1. Demo at Spring Fling is a demo and anyone can watch, but you have to be a paid member to shoot at the line as an archer.
11. Thrown Weapons Marshal - No current Marsall
1. We may have a marshall soon - A newer person has asked to get authorized to become this marshall!
1. She does need to go through the 3 events and other steps.
2. We can look at budget after we get a person in the marshal spot.
12. Webmaster - Lord Thomas von Wildtstein
1. No announcement/report from Lord Thomas von Wildstein
2. Baroness Ilene Johnnestoune - Positions for events - There is now a post in the darkwater populace group that allowed people to post what they would like to do job/position wise.
1. This should help people putting together bids
3. Baroness Ilene Johnnestoune - For officer positions - monthly blog post and FB posts with job description and who to contact so that this is getting out to anyone that might be interested.
4. Baroness Ilene Johnnestoune - Zoom for the meetings:
1. 2 options:
1. 1. Free account that lets 100 people participate but meeting can only last 40 minutes at a time.
1. At 40 minutes we can take a 5 minute break we can then come back.
2. 2. They do have a paid plan of 15.00 a month, and includes all we need and add ons we might need. And we get an unlimited meeting time.
1. HL Hextilda Marshall - This is less than the room at the mall or most places we might be able to have this meeting.
2. From populace - This also gets us a large group of people that can join in.
3. Lady Ursula Blackpool - Can we broadcast this for the regular business meetings and/or classes
4. Gravin Eva van Oudeachterkol - Yes, we have the money in the budget to have these meetings on Zoom at this time.
5. Baron Gavine Armestrang - There are year subscriptions available online. This is called the Pro account.
1. This would not be a replacement but a way to add to the meetings.
2. Do we like this enough to do another meeting at the beginning of March to do this again!
1. Baron Gavine Armestrang - Motion to schedule the March 2nd officer meeting at 7 PM on the Zoom program.
1. Seconded by Lord Kylan Hundr
2. Motion passed
13. Chronicler - Lady Ursula Blackpool
1. Polling questions can be put together for the populace to see
1. Special addition revelry for this event
2. Pictures as well
3. HL Calpurnia Fortunata -Meeting for populace interviews for the runners - April 30th would be a great meeting for that
1. Gravin Eva van Oudeachterkol - Check with couples before this meeting
4. Gravin Eva van Oudeachterkol - Budget in place to make this a fancy revelry
2. Officers are supposed to be putting letters in to the blog. This is NOT the job of the chronicler and blog specialist to put together and badger people for… Write a letter peeps!
1. Lady Margarita di Rossi - Can we have a date for this?
2. For both the revel and the blog, we should have these by the last Thursday of the month!
3. Can we pin something for people to get on the blog?
5. HRH Islay Elspeth of Glen Meara (Not in attendance)
1. No Report
6. Baron and Baroness: Mistress Milesenda de Bourges and Baron James Highgate
1. If you were not at Art/Sci - We have been named Patron of the Arts
2. The site that Art/Sci uses is very close and the issue we had with the before was the price.
1. We need about 200 people to break even and we are only getting 120.
2. Can we reach out to this site to see if it can be worked with?
1. Thyri (populace) pointed out that the site was very nice and that the people running it really did like us.
2. HL Toki inn Eldri Bassi mentions that this is a problematic site for archery.
3. Baron Gavine Armestrang - If we are looking for a closer and price better site, we might want to check with WeWa or Camp Thunderbird
4. Gravin Eva van Oudeachterkol - We should get the kingdom information as they are also checking sites before we contact anyone.
3. We need a person to be the contact person for location/site stuff.
1. Gravin Eva van Oudeachterkol - Are we thinking in terms of 2021 specific events? Or just have it in the back pocket?
2. The primary concern is the mall closing at some point
3. Gravin Eva van Oudeachterkol has spoken with the mall and it is not closing at any point in the future.
3. Suggest that the officers of the Barony put in names for their deputies for rewards! Or anyone else that you might want to put in a reward for.
4. Revel - we were going to do quarterly revelry events and have not had one for a bit
1. Baron James Highgate will take this back over and start working on one.
2. The American Legion should be a good place to start with places.
3. We still have food from the Trident lunch in Hextilda’s freezer that we can use.
1. We should do the next one at the park so we can use the food and then do the 2nd revel at the AL
2. Hextilda suggested we use the food that was leftover from Trident at Clans for a midnight meat. Baron James Highgate was on board with this.
5. Project that needs to be done: Funds were allocated to buy fabric for fighters loaner garb - Gambesons.
1. Freya has the fabric, but she needs a place and people to cut out the fabric so she can sew it.
2. Can we combine a sewing day with the scribal day to get this done?
1. Baroness Ilene Johnnestoune will put this together so that this can be done!
2. Mariah - It is possible to put sewing machines in the Scribal room at the Hart library.
3. Thyri - Sewing day planned at Hart Library on the 26th.
6. Question from Gravin Eva van Oudeachterkol to get an update on the t-shirts
1. They are printing and Baroness will let us know when they are ready.
7. We don’t necessarily need/want these meetings monthly and do not want them to be repetitive:
1. Baron Gavine Armestrang - Decisions are made at the officer meeting and is then passed to the populace meeting.
2. As officers logged in, we changed names to show the offices that were held.
3. Baroness Ilene Johnnestoune - I completely understand the “maybe we don’t need this”, but why not take the time to log in from home and if it only takes 20 minutes then we can still do it, check in, and get done.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn
1. No report at this time
2. Swamp Keep - Mistress Milesenda de Bourges and Baron James Highgate
1. Lady Margarita di Rossi is taking over seneschal at Coronation
3. Seminole County SCA group - Cathy Abernathy (not in attendance)
1. Mariah will be the Exchequer for the Seminole county group
2. She will be relaying info to the Barony on that topic.
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. Scribal is this Sunday and will be run by Becki Ori
2. Brewer’s Guild - Cathy Abernathy
1. No Report
3. Fiber Arts - Baroness Ilene Johnnestoune
1. Beginning Tablet Weaving will be at Scribal this Sunday
4. Lampworker’s Guild - Lady Thyri Bersi
1. Do we need insurance for a bead day at a revel/home/etc that is not under a site’s insurance.
1. Gravin Eva van Oudeachterkol - Because it is at a revel/guild day, it is still covered because it is an educational thing.
2. Gravin Eva van Oudeachterkol - We do need to find out about homes/etc.
5. Dyers Guild
1. No Report
6. Performance/Bardic Guild
1. No Report
9. Upcoming Events
1. Gathering at the Tavern -
1. Flyer is done. It looks good.
2. Paypal information is in and will be checked
2. We need a bid for Village Faire
1. Hint that the Shakespeare bid might be a good one for this event
2. He will put stuff together for that bid and let us know in March
10. Announcements From the Populous
1. Lady Thyri Bersi - Concern - Running of events at Kiwanis - is it on an autocrats list of to-dos to clean the royal cabins?
1. We had people come in and clean that volunteered when we arrived.
2. HL Hextilda Marshall - The cabin was given last minute by the camp so we did not have time to clean or prep.
3. Baron Gavin Armstrang - That is a cabin that was not walked through at the beginning of site check-in and that is probably why the cabin was not ready. An autocrat does usually check the cabins ahead of time.
4. Baroness Ilene Johnnestoune - Might be best to use the cabin nearest to reservations instead of this cabin in the future.
2. Feast Hall - High Table with tablecloths/etc.
1. We can update the handbook for events -
2. This should have a list that says “Here are the things we need to have at events” to prevent this from happening in the future.
3. Mariah - This has happened at other events as well.
4. Gravin Eva van Oudeachterkol - Pipe and Drape? Could we use this to hang banners, etc?
5. Lady Margarita di Rossi - has the 3 bins and feels they need to be labeled better so that are easier to find and take care of.
6. Do we need a person to be responsible for high table at events again, if this is something that is a recurring problem?
1. Lady Thyri Bersi - This is only a 3 time a year job, is fairly easy, and could get someone involved the barony a bit more.
2. Lady Margarita di Rossi - Would be happy to give this up to someone.
7. Baron James Highgate - Having someone with the job of taking care of high table items, would be preferable to the high table people. This also alleviates high table issues.
1. Baron Gavine Armstrang also agrees that this is a good thing, but does think people need to be aware to calm down the amount of items brought.
8. Lady Margarita di Rossi - Would this be under my office?
1. No it would be under the Exchequer office.
2. Gravin Eva van Oudeachterkol will put out a job description to find a person to take this over.
11. Adjournment
1. Next Officer Meeting is on Zoom on March 3, 2020
2. There is a business meeting on February 6, 2020
3. Next Business Meeting March 5, 2020 at Fashion Square Mall
12. Meeting Closed - Baron Gavin Armstrang

Herald Letter - February 2020

Greetings unto the Populace of the Barony,

As I assume the role of Baronial Herald, I would like to strive to keep our populace informed of Accolades, Words of Acclaim, and the status of our members Armorial and Name submissions, as well as offer some information about heraldry.

Darkwater has 5 awards that may be given by the Baron and Baroness. Below is a brief description of those awards:

• Order of the League of the Hidden Treasure (OLHT) - This is the non-armigerous award for service to the barony.
• Order of the Acorn's Glade (OAG) - This is the non-armigerous award for arts & sciences within the barony.
• Order of the Darkwater Defender (ODD) - This is the non-armigerous award for excellence in the martial arts within the barony.
• Order of the Trident's Keype (OTK) - This is the armigerous award for service to the barony, and may also bestow an award of arms.
• Order of the Starfish (OOTS) - This honorific is for service in any field of endeavor by a youth.

During the event of Darkwater's Trident Tournament, the following awards were given:

• Lord Conal Dreki - ODD
• Baron Bil Gisayar - OTK
• HL Adelina de Bretigny - OLHT
• Christian of Darkwater - OLHT
• Cole of Darkwater - OLHT
• HL Hadassah bat Josef - OTK
• Mistress Christine Chabrier - OLHT
• Giovanni di Castellamare - OTK, AOA

• HL Michael de Lace was named as the Baroness' Blade Baronial Champion
• Lord Lonan Mor was named as the Bard of Darkwater Baronial Champion

In Service,

Baron Gavine Armestrang

Trident Keype Pursuivant

Announcement - Society Job Openings

Following are recent job postings at the Society level.

SCA Social Media Officer

The Society for Creative Anachronism (SCA) has had different media channels for decades as the club has grown and changed. We want to continue to provide a consistent form of communication while pushing forward with new methods and channels.
As Society Social Media Officer, you will be working with the SCA Communications Team, consisting of the SCA Communications Officer and SCA President, while managing the Kingdom Social Media Officers, dedicated to distributing announcements, creating content and moderating the social media channels that the SCA uses.

Job Duties:

• Develop, create and distribute Social Media content across the SCA Social media Channels.
• Coordinate communication and support current SCA Social Media channels with the SCA Social Media Team
• Update the SCA on the latest Social media platforms and trends
• Moderate and coordinate SCA policies across official platforms with SCA Social Media Team
• Regularly collaborate with Society Officers for Known World Events and Social Media Announcements
• Create and gather exciting content from across the Known World to distribute on social media channels
• Work closely with all Kingdom Social Media Officers to ensure all our Social media platform content follows Social Media Policies.
• Develop, create and maintain new innovative improvements with the advancements of the internet and social media to the existing policies of the SCA Social Media as needed.

Job Requirements:

• Experience with social media management and social media marketing efforts.
• Knowledge of SCA Corpora and Kingdom Cultures
• Ability to effectively communicate with cross-functional teams
• Availability at odd hours and plugged into social media
• Occasional travel

Further information can be found here: https://www.sca.org/about/positions/social-media/
Interested applicants should send a letter of interest, together with modern and SCA qualifications, hardcopy to:
Renee Signorotti
Society for Creative Anachronism
P.O. Box 360789
Milpitas, CA 95036-0789

with courtesy copies to resumes@sca.org. The deadline for applications is April 1, 2020.

SCA Laurel Sovereign of Arms

The Society for Creative Anachronism (SCA) is seeking candidates for the position of Laurel Principal Sovereign of Arms (Laurel).
Laurel is the principal heraldic officer of the Society and the head of the College of Arms and is responsible for fostering the study and practice of heraldry, supervising the processing of submissions, and overseeing the heraldic activities of the Known World.
Laurel is an unpaid position, currently requiring approximately 20 hours a week. The position requires considerable tact and patience, armory and onomastic knowledge, supervisory ability, the ability to work within tight deadlines and coordinate closely with Wreath, Pelican, and other staff to produce a Laurel Letter of Acceptance and Return monthly, computer literacy and word processing skills, reliable e-mail and telephone access, and time and ability to travel.

A more detailed position description can be found here: https://www.sca.org/about/positions/laurel/
Interested applicants should send a letter of interest, together with modern and SCA qualifications, hardcopy to:
Renee Signorotti
Society for Creative Anachronism
Box 360789
Milpitas CA 95036-0789

with courtesy copies to resumes@sca.org. The deadline for applications is May 1, 2020.

SCA Society Marshal

Applications for the position of Society Marshal are now being accepted. The position entails administrating the marshallate activities of the Society and coordinating the activities of the kingdom Earl Marshals. Reports are required to be filed quarterly to the Board summarizing the martial activities of the Society and of each kingdom. The Society Marshal is also responsible for holding meetings to communicate with the kingdom Earl Marshals.
The successful candidate must be well versed in administrative techniques, problem-solving, and interpersonal communications. Knowledge of marshallate policy, rules, and procedures are essential. The ability to travel is necessary, as well as having a telephone and e-mail. Knowledge of the traditions and history of the Society is required.

A more detailed position description can be found here: https://www.sca.org/about/positions/marshal/
Interested applicants should send a letter of interest, together with modern and SCA qualifications, hardcopy to:
Renee Signorotti
Society for Creative Anachronism
P.O. Box 360789
Milpitas, CA 95036-0789

with courtesy copies to resumes@sca.org. The deadline for applications is April 1, 2020.



Regarding all three openings:

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas, CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc. Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Announcement - Baronial Nominations

From the Baronial Seneschal:

Greetings all. We have come to the time in our wonderful Baron and Baroness's reign where they are feeling the urge, dare I say need, to have heirs. On this day I am putting out a call to all who would desire to help secure the safety of our Barony.  If you have a desire to become the heirs to our wonderful Excellencies, please send me a letter of intent to seneschal@baronyofdarkwater.org before the 29th of February 2020 (no that is not a joke this is leap year). I will be gathering the letters and then proceeding from there with Sir Theron Andronikos (the kingdom seneschal) guiding the way.

HL Hextilda Marshall

Business Meeting - December 2019

Barony of Darkwater Business and Officer Meeting - December 5, 2019
Fashion Square Mall Community Room

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
Baron Gavine Armestrang - Deputy Herald
Mistress Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron James Highgate - Baron
Baroness Calpurnia Fortunata - Art Sci (Research and Projects)
HL Ephrem Orbeli - Herald
Gravin Eva van Oudeachterkol - Exchequer
HL Thomas von Wildtstein - Webmaster
Lady Margarita di Rossi - Chatelaine

Officers Not in Attendance:
Knight’s Marshal - HL Hywel ap Wyn
Baroness - Mistress Milesenda de Bourges
Archery Marshal - HL Toki inn Eldri Bassi
Quartermaster - Baron Bil
Chamberlain - HL Hadassah bat Josef
Librarian - HL Gareth Dalyngrige
Rapier Marshal - Master Clothar Bructerus

1. Call to order - HL Ephrem Orbeli - Herald
2. Greeting by Seneschal - HL Hextilda Marshall
1. SCA local chapter description
3. Confirm Minutes Approved Offline
1. Motion to wave the reading of last month’s minutes by Baroness Calpurnia Fortunata
2. Seconded to pass by HL Ephrem Orbeli
3. Vote passed
4. Officers reports.
1. Seneschal (President) HL Hextilda Marshall
1. Trailer: Info found to share
2. Trailer we have was a 6x12 (prior to theft)
1. Do we need a certain size
1. Technical aspects: Weight/State law/Capacity all have to be taken into account
1. Any vehicle over 3500 pounds needs to have breaks.
2. 1800 lbs of stuff can fit in one under 4000 pounds on a single axle
3. 7000 pounds/capacity 5000 pounds/for 2 axle. Needs breaks
2. Diamond Cargo 7x12 single axle = $3095 (handout)
3. 7x12 single axle = $2675
4. 6x12 Single axle = $2795
5. We are looking at a single axle currently to help with need to have breaks/etc.
6. Security options can cost up to 400 dollars more
7. Insurance is out there for these and we can look into that
2. Suggestion: Can we fill a Uhaul, fill it, and weigh it? Or use Bill’s trailer for a final moment just to scale it and get weight done?
3. Baron Gavine Armestrang is planning to ask Baron Bill
4. Is there a time restraint? If not we can just make a decision and get a trailer
1. Motion on the floor from Baron James Highgate: We go with the 6x12, $2799.00 dollar trailer from the Diamond Company with LED light package and thermocool liner.
2. Motion seconded by Lady Ursula Blackpoole
3. Motion passed by Officers
4. Gravin Eva van Oudeachterkol abstained
5. Security features on the trailer include 4 different kinds:
1. Tire Boot: Secures wheel
1. 2 kinds of this. Giant yellow one or one that goes through the wheel and locks around the trailer’s suspension with a lock against the wheel.
2. Tongue Lock -
1. From Proven Industry - Shackle goes over the entire tongue of the trailer and into the receiver. Then has a padlock that has a hidden shackle that you cannot get off of it.
2. Locks on actual doors:
3. Trailer Coupler Latch Lock
4. Motion on the floor to purchase the locks for price needed as long as total price stays under the originally voted on $3500.00 by Baron Gavine Armestrang
5. Seconded by Lady Ursula Blackpoole
6. Motion passed by officers
7. Gravin Eva van Oudeachterkol abstained
3. How many officers can be here for a January 2nd meeting?
1. This meeting is cancelled for the holidays
2. Constable - Lord Kylan HundrLost and found is in my house. Call me and come get it!
1. Looking for a deputy
2. Ursula Blackpoole is currently my deputy for the Constable Office
3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
1. We have about 8000 dollars in the bank account that are unallocated and can be used.
2. Village Faire - Net Gain is $2,564.19
3. Thank you to the Webminister for posting updated Financial Guidelines on Baronial Website.
4. Serving Gear: Baron Gavin and Gravin Eva did an inventory.
1. Motion by Gravin Eva van Oudeachterkol abstained
2. : To approve 545.83 to replace broken/missing pieces & to upgrade total # to include service for high table:
1. Seconded by Lady Ursula Blackpoole
2. Motion Passed by the officers
3. Motion by Gravin Eva van Oudeachterkol abstained: To approve $104.70 to purchase two additional sets of platters for serving gear
1. Seconded by Baroness Calpurnia Fortunata
2. Motion Passed by the officers
5. Budget: for 2020
1. Budget for 2019 was 8,121.00 dollars
2. Budget reduced for 2020 to 6,016.00 dollars due to unused or no longer needed funds.
3. Motion by Gravin Eva van Oudeachterkol to approve the 2020 Budget
1. Seconded by: HL Ephrem Orbeli
2. Motion passed by officers
4. Quartermaster - David Archer (Acting)
1. No Report
5. Art Sci (Research and Projects) -Baroness Calpurnia Fortunata
1. Next weekend is the White Elephant Gift Exchange
1. Be here by 7 to participate
2. Needs to be in a gift bag
2. Classes for the new year would be needed and will be fun!
6. Herald - HL Ephrem Orbeli
1. I am here and ready to help you register names or devices in Society.
7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
1. ORF Demo tomorrow - be there at 8 am goes to 5 (cleanup to 6)
1. Day shades are set up and one table is there
2. Please bring chairs and tables with you if you are volunteering
2. Search for table in place, if not we can re-approach this to see about getting new tables.
8. Marshal (Referee) - HL Hywel ap Wyn (Not in attendance)
1. No Report
9. Rapier Marshal -Master Clothar Bructerus (Not in Attendance)
1. No Report
10. Archery Marshal - HL Toki inn Eldri Bassi (Not in Attendance)
1. 12 people have been on the line and we are growing
2. New equipment needs to be purchased soon
11. Webmaster - HL Thomas von Wildtstein
1. Everything is in text format on the website and even the chamberlain is currently updated as of tonight’s meeting!
12. Chronicler - Lady Ursula Blackpool
1. Please let either myself or Mistress Ilene Johnnestoune- Deputy Seneschal know if you want anything announced on the blog or in the revelry.
2. If you are an officer or you see a mistake on the officer list, please let myself and the webmaster know.
3. You and the former holder of the office (or the seneschal for your canton) need to email both of our emails with any changes.
4. My last year has started: LeAnn Retzlaff has asked to be my deputy!
5. Anyone can submit to the blog - have pictures or something to say - please let her know.
5. HRH Islay Elspeth of Glen Meara
1. We are being asked to host the Known World Party at Gulf Wars
1. Escape room / Mythology party theme
2. We are going to start a FB page and we can get you involved if you talk to Melissa
6. Baron and Baroness: Mistress Milesenda de Bourges and Master James Highgate
1. Please come get the stuff out of my car
2. New Darkwater t-shirts - 1 for $15.00 or 2 for $25.00
1. We currently have 50 sold of the preorder 75 - We will up this to 100.
3. Holiday gift party - Please bring something you would want to bring home.
4. We have contacted the Highnesses and the Seneschal to work on polling for the new Baron and Baroness voting is ready.
5. To talk about next month (PIN IN IT): Do we want to do a quarterly meeting for officers.
7. Cantons
1. Loch Griffin - HL Hywel ap Wyn (Not present)
1. No Report
2. Could use officers for all cantons - From Baronial Seneschal
2. Swamp Keep - Mistress Milesenda de Bourges and Master James Highgate
1. No Report
3. Seminole County SCA group - Mistress Cathy Abernathy (Not Present)
1. They are back in the American Legion Posts
2. Please support them!
8. Guilds
1. Scribal - Mistress Milesenda de Bourges
1. Scribal will be at ORF this Sunday - Bring your stuff. It will go from 10 to 5
2. Brewer’s Guild - Mistress Cathy Abernathy
1. Not present
3. Fiber Arts - Baroness Ilene Johnnestoune
1. No business
4. Glassworker’s Guild - Lady Thyri Bersi
1. Non SCA bead day - Concern: can this be done outside of the SCA
2. Do I need insurance for Bead Days throughout the Barony or for any other Bead Days?
3. Gravin Eva will investigate and let people know.
5. Dyers Guild
1. Not present
9. Upcoming Events
1. Trident Tourney: Lord Makoto
1. Autocrat - Event plans are going smoothly
2. Want to teach classes? Please see him.
3. Flyer will be officially out this weekend for the event.
4. Motion for $200.00 worth of firewood by
1. Seconded by James Highgate
2. Motion passed by officer
10. General Business:
1. Come to James Highgate’s Car
11. Announcements From the Populous
1. No Messages
12. Adjournment
1. Next Meeting January 9, 2019
13. Meeting Closed - HL Ephrem Orbeli

Baron & Baroness Letter - December 2019

Well met unto all of our beloved Barony!

This December marks the end of our third year and as we move forwards to Trident Tourney it is with a mixed heart. On one hand, we eagerly look forwards to Trident and the wonderful work the staff and Event Steward have put in. On the other hand, it signifies the beginning of the end of our term as it will be our final year bearing the honor and privilege of being the Coronet of Darkwatrer.

We have reached out to the Kingdom Seneschal to make sure he is aware that polling needs to happen and generally that should occur at Clans. This lets us use Village Faire as a shadow event with the new Tanist and Tanista so that they can have the best foot forward when it comes to Trident of 2021.

We've heard of a number of people intending to run; some with solid partners, some who are still looking for a partner to run with. We would like to ask all the people who are considering running one thing - what will you do to bring the Barony together? In all reality, the Coronet holds no power in our club outside of what respect is given to it by dint of those people who believe in us fortunate enough to wear that coronet. As we get into the letter process and the Q&A nights, we would ask you to consider what is it that highlights best who you are, and who you will be, as a Baronial Couple.

We are fortunate indeed to have such an active population that numerous couples are looking at running and we're certain that whomever is appointed with have the full support of the Barony. If you will pardon some advice - if you are thinking of running, reach out to those others who plan to run as well. Encourage each other. Support each other. The Barony is made of it's people, not it's Coronets, and at the end of the day we're all the chosen family we call Darkwater.

In service, love, and light,
James and Milesenda
Baron and Baroness of Darkwater

Help Wanted - December 2019-January 2020

Greetings! 
We are looking for gentles to fill the following positions within the Barony, as of December 2019 / January 2020.



Position:  Quartermaster 
The posting is open for volunteers until January 20, 2020. The position will be filled at Trident 2020.
Note: The current Acting Quartermaster is David Archer.

Term: 2 years
Requirements: 

• SCA membership for the length of the office
• Adult over 18 with a drivers license

Responsibilties:

• Maintain an inventory of items belonging to the Barony
• Maintain the items in good condition, including arranging for cleaning and repairs.
• Monitor items are stored properly.
• Make items as accessible as possible to the Baronial officers, Event Stewards, Food Persons, for events and demos as requested
• Maintain the Baronial trailer in good repair. This includes any registration paperwork.

Contact: Gravin Eva van Oudeachterkol - Barony of Darkwater Exchequer - exchequer@baronyofdarkwater.org

~~~

Position: Deputy Marshal
We are looking for a Deputy Marshal for the barony.

Term:  2 years

Requirements:  

• Heavy weapons marshal authorized, ACM in the Marshal Authorizations section.
• Your authorization card is current.
• Are a paid member of the SCA.

Responsibilities:

• Attending the Darkwater fighter practices Wednesday and Sunday
• Ensuring the safety of all participating at practice
• Ensuring necessary paperwork is filled out for all participants
• Reporting quarterly updates to the Barony Marshal

Contact: HL Hywel ap Wyn - Baronial Marshal - marshal@baronyofdarkwater.org

~~~

Position:  Seneschal for Canton of Swampkeype

The canton is looking for a deputy seneschal, with interest in eventually taking the position.

For details please contact the current seneschal:  Honorable Lady Sorscha tre Abhainn