Thursday, January 2, 2020

Business Meeting - December 2019

Barony of Darkwater Business and Officer Meeting - December 5, 2019
Fashion Square Mall Community Room

Officers in Attendance:
Lady Ursula Blackpool - Chronicler
Lord Kylan Hundr - Constable
HL Hextilda Marshall - Seneschal
Baron Gavine Armestrang - Deputy Herald
Mistress Ilene Johnnestoune- Deputy Seneschal - Social Media Liason
Baron James Highgate - Baron
Baroness Calpurnia Fortunata - Art Sci (Research and Projects)
HL Ephrem Orbeli - Herald
Gravin Eva van Oudeachterkol - Exchequer
HL Thomas von Wildtstein - Webmaster
Lady Margarita di Rossi - Chatelaine

Officers Not in Attendance:
Knight’s Marshal - HL Hywel ap Wyn
Baroness - Mistress Milesenda de Bourges
Archery Marshal - HL Toki inn Eldri Bassi
Quartermaster - Baron Bil
Chamberlain - HL Hadassah bat Josef
Librarian - HL Gareth Dalyngrige
Rapier Marshal - Master Clothar Bructerus


  1. Call to order - HL Ephrem Orbeli - Herald
  2. Greeting by Seneschal - HL Hextilda Marshall
    1. SCA local chapter description
  3. Confirm Minutes Approved Offline
    1. Motion to wave the reading of last month’s minutes by Baroness Calpurnia Fortunata
    2. Seconded to pass by HL Ephrem Orbeli
    3. Vote passed
  4. Officers reports.
    1. Seneschal (President) HL Hextilda Marshall
      1. Trailer: Info found to share
      2. Trailer we have was a 6x12 (prior to theft)
        1. Do we need a certain size
          1. Technical aspects: Weight/State law/Capacity all have to be taken into account
            1. Any vehicle over 3500 pounds needs to have breaks.
            2. 1800 lbs of stuff can fit in one under 4000 pounds on a single axle
            3. 7000 pounds/capacity 5000 pounds/for 2 axle. Needs breaks
          2. Diamond Cargo 7x12 single axle = $3095 (handout)
          3. 7x12 single axle = $2675
          4. 6x12 Single axle = $2795
          5. We are looking at a single axle currently to help with need to have breaks/etc.
          6. Security options can cost up to 400 dollars more
          7. Insurance is out there for these and we can look into that
        2. Suggestion: Can we fill a Uhaul, fill it, and weigh it? Or use Bill’s trailer for a final moment just to scale it and get weight done?
        3. Baron Gavine Armestrang is planning to ask Baron Bill
        4. Is there a time restraint? If not we can just make a decision and get a trailer
          1. Motion on the floor from Baron James Highgate: We go with the 6x12, $2799.00 dollar trailer from the Diamond Company with LED light package and thermocool liner.
          2. Motion seconded by Lady Ursula Blackpoole
          3. Motion passed by Officers
          4. Gravin Eva van Oudeachterkol abstained
        5. Security features on the trailer include 4 different kinds:
          1. Tire Boot: Secures wheel
            1. 2 kinds of this. Giant yellow one or one that goes through the wheel and locks around the trailer’s suspension with a lock against the wheel.
          2. Tongue Lock -
            1. From Proven Industry - Shackle goes over the entire tongue of the trailer and into the receiver. Then has a padlock that has a hidden shackle that you cannot get off of it.
            2. Locks on actual doors:
            3. Trailer Coupler Latch Lock
            4. Motion on the floor to purchase the locks for price needed as long as total price stays under the originally voted on $3500.00 by Baron Gavine Armestrang
            5. Seconded by Lady Ursula Blackpoole
            6. Motion passed by officers
            7. Gravin Eva van Oudeachterkol abstained
      3. How many officers can be here for a January 2nd meeting?
        1. This meeting is cancelled for the holidays
    2. Constable - Lord Kylan HundrLost and found is in my house. Call me and come get it!
      1. Looking for a deputy
      2. Ursula Blackpoole is currently my deputy for the Constable Office
    3. Exchequer (Treasure) Gravin Eva van Oudeachterkol
      1. We have about 8000 dollars in the bank account that are unallocated and can be used.
      2. Village Faire - Net Gain is $2,564.19
      3. Thank you to the Webminister for posting updated Financial Guidelines on Baronial Website.
      4. Serving Gear: Baron Gavin and Gravin Eva did an inventory.
        1. Motion by Gravin Eva van Oudeachterkol abstained
        2. : To approve 545.83 to replace broken/missing pieces & to upgrade total # to include service for high table:
          1. Seconded by Lady Ursula Blackpoole
          2. Motion Passed by the officers
        3. Motion by Gravin Eva van Oudeachterkol abstained: To approve $104.70 to purchase two additional sets of platters for serving gear
          1. Seconded by Baroness Calpurnia Fortunata
          2. Motion Passed by the officers
      5. Budget: for 2020
        1. Budget for 2019 was 8,121.00 dollars
        2. Budget reduced for 2020 to 6,016.00 dollars due to unused or no longer needed funds.
        3. Motion by Gravin Eva van Oudeachterkol to approve the 2020 Budget
          1. Seconded by: HL Ephrem Orbeli
          2. Motion passed by officers
    4. Quartermaster - David Archer (Acting)
      1. No Report
    5. Art Sci (Research and Projects) -Baroness Calpurnia Fortunata
      1. Next weekend is the White Elephant Gift Exchange
        1. Be here by 7 to participate
        2. Needs to be in a gift bag
      2. Classes for the new year would be needed and will be fun!
    6. Herald - HL Ephrem Orbeli
      1. I am here and ready to help you register names or devices in Society.
    7. Chatelaine (Retention and Recruitment) - Lady Margarita di Rossi
      1. ORF Demo tomorrow - be there at 8 am goes to 5 (cleanup to 6)
        1. Day shades are set up and one table is there
        2. Please bring chairs and tables with you if you are volunteering
      2. Search for table in place, if not we can re-approach this to see about getting new tables.
    8. Marshal (Referee) - HL Hywel ap Wyn (Not in attendance)
      1. No Report
    9. Rapier Marshal -Master Clothar Bructerus (Not in Attendance)
      1. No Report
    10. Archery Marshal - HL Toki inn Eldri Bassi (Not in Attendance)
      1. 12 people have been on the line and we are growing
      2. New equipment needs to be purchased soon
    11. Webmaster - HL Thomas von Wildtstein
      1. Everything is in text format on the website and even the chamberlain is currently updated as of tonight’s meeting!
    12. Chronicler - Lady Ursula Blackpool
      1. Please let either myself or Mistress Ilene Johnnestoune- Deputy Seneschal know if you want anything announced on the blog or in the revelry.
      2. If you are an officer or you see a mistake on the officer list, please let myself and the webmaster know.
      3. You and the former holder of the office (or the seneschal for your canton) need to email both of our emails with any changes.
      4. My last year has started: LeAnn Retzlaff has asked to be my deputy!
      5. Anyone can submit to the blog - have pictures or something to say - please let her know.
  5. HRH Islay Elspeth of Glen Meara
    1. We are being asked to host the Known World Party at Gulf Wars
      1. Escape room / Mythology party theme
      2. We are going to start a FB page and we can get you involved if you talk to Melissa
  6. Baron and Baroness: Mistress Milesenda de Bourges and Master James Highgate
    1. Please come get the stuff out of my car
    2. New Darkwater t-shirts - 1 for $15.00 or 2 for $25.00
      1. We currently have 50 sold of the preorder 75 - We will up this to 100.
    3. Holiday gift party - Please bring something you would want to bring home.
    4. We have contacted the Highnesses and the Seneschal to work on polling for the new Baron and Baroness voting is ready.
    5. To talk about next month (PIN IN IT): Do we want to do a quarterly meeting for officers.
  7. Cantons
    1. Loch Griffin - HL Hywel ap Wyn (Not present)
      1. No Report
      2. Could use officers for all cantons - From Baronial Seneschal
    2. Swamp Keep - Mistress Milesenda de Bourges and Master James Highgate
      1. No Report
    3. Seminole County SCA group - Mistress Cathy Abernathy (Not Present)
      1. They are back in the American Legion Posts
      2. Please support them!
  8. Guilds
    1. Scribal - Mistress Milesenda de Bourges
      1. Scribal will be at ORF this Sunday - Bring your stuff. It will go from 10 to 5
    2. Brewer’s Guild - Mistress Cathy Abernathy
      1. Not present
    3. Fiber Arts - Baroness Ilene Johnnestoune
      1. No business
    4. Glassworker’s Guild - Lady Thyri Bersi
      1. Non SCA bead day - Concern: can this be done outside of the SCA
      2. Do I need insurance for Bead Days throughout the Barony or for any other Bead Days?
      3. Gravin Eva will investigate and let people know.
    5. Dyers Guild
      1. Not present
  9. Upcoming Events
    1. Trident Tourney: Lord Makoto
      1. Autocrat - Event plans are going smoothly
      2. Want to teach classes? Please see him.
      3. Flyer will be officially out this weekend for the event.
      4. Motion for $200.00 worth of firewood by
        1. Seconded by James Highgate
        2. Motion passed by officer
  10. General Business:
    1. Come to James Highgate’s Car
  11. Announcements From the Populous
    1. No Messages
  12. Adjournment
    1. Next Meeting January 9, 2019
  13. Meeting Closed - HL Ephrem Orbeli
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